1. The New York State Education Department
Accountability Decisions and Student Information Repository System
September 20, 2007

2. 2006-07 Certification Process
Superintendents must certify three data sets:
Grades 3-8 data for accountability in ELA, mathematics, and science
High school accountability data for participation and performance in ELA and mathematics and for graduation rate
High School Total Cohort data for graduation rate, English and mathematics

3. 3-8 Accountability Certification
Previews of the accountability section of the report card
Accountability Verification Report
counts of tested, not tested students for all enrolled students (participation rate)
Counts of students by performance level
Individual student records for all continuously enrolled students showing subgroup membership, ELA, mathematics, and science test results

4. Certification Please check the appropriate certification statement:
Based on my review of the most recent reports, I certify the accuracy of the data on which the elementary/middle level Adequate Yearly Progress decisions for my district and schools are based.
I identified data errors on the most recent reports and I have submitted corrections for these errors. I certify the accuracy of the data, with these corrections, on which the elementary/middle level Adequate Yearly Progress (AYP) decisions for my district and schools are based.
I cannot certify my data but I understand that the deadline for making corrections has passed and my Level 1 Repository operator will move my data to Level 2 for use in making accountability decisions. The Level 1 operators have been instructed to forward data because, according to Commissioner’s Regulations, failure to submit data by the deadline will automatically result in the district/school not making AYP.

5. Certification Timeline
Districts must certify accuracy of
grades 3-8 data — Sept 27
High school accountability data — TBD
Total Cohort Data — TBD
SED expects the list of schools in improvement status at the elementary/middle level to be released between October 4 and 11

6. Problems with nySTART
Many districts and schools have reported difficulties with accessing reports
Grow is establishing a help desk for accessing reports beginning Friday morning, the 21st at 8:00 am
Toll Free Telephone Number:
address:

7. Certification Timeline
Latest Information:

8. 2006-07 High School Accountability Verification
Previews of the accountability section of the report card for secondary level
Cohort Accountability Verification Report
Individual student records for cohort members and grade 12 students showing subgroup membership, ELA, mathematics, and credentials earned
Counts of Tested, Not tested for 12th graders (participation rate)
Counts of 2003 cohort members by ELA and math performance levels
Counts of 2002 cohort members who graduated

9. 2006-07 ELA and Math High School Accountability What data are important?
Students who first entered grade 9 in 2003 (or ungraded students who turned 17 in that school year)
Enrollment records: Student must have been enrolled in district/school during the school year
ELA and math test results used to meet graduation requirements

10. 2006-07 High School Participation Accountability What data are important?
Students who were in grade 12 on June 30, or graduated between July 1, 2006 and June 30, 2007.
Enrollment records
ELA and math test results used to meet graduation requirements

11. 2006-07 Graduation-Rate Accountability What data are important?
Students who first entered grade 9 in 2002 (or ungraded students who turned 17 in that school year)
Enrollment records: Student must have been enrolled in district/school during the school year
Record showing credential earned

12. Verification of Total Cohort Data

13. 2007-08 High School Accountability

14. 2003 Total Cohort
Beginning with the 2003 graduation-rate cohort (used for accountability in ):
students are included in the cohort based on the year they first enter grade 9 (or for ungraded students, the year they turn 17).
students who have spent at least five months in a district/school during year 1, 2, 3, or 4 of high school are part of the district/school cohort unless they transfer to another diploma-granting program.

15. Inclusion Rules for the 2003 Total Cohort
A student will be included in the district/school cohort if the student’s last enrollment record in the district or school shows:
that the student was enrolled for at least five continuous (not including July and August) months and the ending reason was not one of the following: transferred to another New York State district or school, died, transferred by court order, or left the U.S.
fewer than five month’s enrollment and an ending reason indicating that the student dropped out or transferred to a GED program and the student’s previous enrollment record in that district/school (assuming one exists):
indicates that the student dropped out or transferred to a GED program, and
that the student was enrolled in the district/school for at least five months.

16. 2003 Total Cohort What data are important?
Students who first entered grade 9 in 2003 (or ungraded students who turned 17 in that school year)
Enrollment records: must provide records for any such student enrolled in your school or district from on.
ELA and math test results used to meet graduation requirements
Records of credentials earned and reasons for discharge

17. 2003 Total Cohort Examples
Students included in the West High School cohort:
A student who entered grade 9 at the school in September 2003 and dropped out in the March 2004 and did not reenter a diploma-granting program (enrolled for five months).
A student who entered grade 9 at another school in September 2003 and transferred to West in September 2006 and remained enrolled until February 2007 (enrolled for five months).

18. 2003 Total Cohort Examples
Students not included in the West High School cohort:
A student who entered grade 9 at the school in September 2003 and dropped out in December 2003 and did not reenter a degree-granting program (not enrolled for five months).
A student who entered grade 9 at another school in September 2003 and transferred to West in September 2006 and dropped out in December 2006 (not enrolled for five months).

19. Student Information Repository System

20. Policy on Access to Level 2 Data
Level 2 comprises individual student records with names, local IDs, statewide unique IDs
Level 2 is the source of data for nySTART reports
SED staff will view data on Level 2 to program and/or check the accuracy of verification reports

21. Policy on Access to Level 3 Data
Level 3 is a replica of Level 2 without student names and with encrypted local and statewide unique IDs
Level 3 includes verified data and is the source of data for report cards, final accountability decisions, and other reports
Authorized SED staff will view data on Level 3 for reporting and analysis

22. New Data Requirements
Special education data— verification reports will be written by Department staff and access will be accessed through the same VESID security system used in previous years to verify these data
Enrollment Data—Repository and BEDS online will collected in parallel in ; BEDS online will be official data

23. New Data Requirements--continued
Violent and disruptive data—SED staff are contracting for manager to develop plan for data collection; collection will not start before
Attendance data—SED staff are working on policy for data collection; collection will not start before

24. Contacts for Further Information
The New York State Report Card, contact the School Report Card Coordinator at
New York State assessments, go to the Office of State Assessment web site at
Federal No Child Left Behind legislation, go to the United States Department of Education web site at
Data collection and reporting for New York State, go to the Information and Reporting Services web site at or contact Clara Browne at or (518)
Accountability, contact Ira Schwartz at or (718)