1. Data Pipeline Town Hall March 5th, 2015
The goal of the webinar is to provide updates on the Data Pipeline and current and upcoming collections. These webinars also provide a forum for districts, BOCES, and Administrative Units to have questions answered about Data Pipeline.
We will begin the webinar shortly
Dial in number is
Data Pipeline support is

2. Webinar Etiquette
Mute Your Phone (*# Mutes and Un-mutes Individual Phones); many phones have a mute button on them.
If you receive a call and need to pick up, please disconnect from the webinar. Otherwise, all town hall participants hear your hold music!
We will hold the Q&A session at the end of the presentation:
Type it in the Chat Box for a response OR
Raise Your Hand:
A presenter will call your name
After your name is called, un-mute your phone and speak your question/comment
Please be respectful of others time; we may need to have a separate conversation later to best help you 2

3. Introductions 3

4. Today’s Agenda Open Collections in Data Pipeline
Special Education End of Year
Civil Rights Data Collection
Report Card March
Directory
11th Grade Alt
Student and Discipline Interchange
Course Codes
School Discipline and Attendance
Teacher Student Data Link 4

5. Open Data Pipeline Collections5

6. Open Data Pipeline Collections
Year Round
Directory
4 day school week application open
RITS
EDIS
Periodic
Report Card March (Closes April 3, 2015)
All Interchanges are open 6

7. Open Data Pipeline Collections
Snapshot
11th Grade Alternate Assessment (Closes May 15th)
Student Interchange
Directory
RITS 7

8. Special Education End of Year8

9. Indicator 8-Parent Involvement
14-15 CHANGES
Indicator 8 - Parent Survey data requirements are the responsibility of the Administrative Units going forward
Parent file NOT REQUIRED from AUs this year 9

10. Indicator 14-Post School Outcomes
14-15 CHANGES
Indicator 14 Post School Outcomes data requirements are the responsibility of the Administrative Units going forward
Student Address information NOT REQUIRED from anyone in the collection
Address fields may be left blank in Child file and Student Demographics files –this includes phone numbers and addresses
Please contact Cindy Millikin’s team with questions: 10

11. Updates
timeline posted under Snapshots/Special Education End of Year-Deadlines
with updates, timeline and more coming soon
Change to the way Extended School Year Services is collected:
Old definition: “Indicate if this student receives Extended School Year Services”
New definition: “Indicate whether the IEP team determined the student eligible to receive Extended School Year Services”
Still yes/no NO YES 11

12. Civil Rights Data Collection (CRDC)12

13. Important information about CRDC Launch Date
The new CRDC system will launch end of March Close date will be announced within the week.
The official due date will be set no earlier than 75 days after the official launch.
Approximately two weeks prior to the official launch of the CRDC system, your superintendent will receive a letter with the official due date. PCPs and ACPs will receive of the same.
Colorado will produce a calendar with pertinent CRDC dates and information.

14. Important information about CRDC Launch Date (cont.)
We would encourage you to use this time to gather the required data and begin to prepare your submission.
Helpful information about preparing for the CRDC is available through the CRDC Resource Center at including flat file specifications and worksheets to prepare your data submission.

15. Important information about CRDC Launch Date (cont.)
If you are new to the CRDC, the Resource Center contains a Starter Kit that provides several tip sheets and responses to frequently asked questions that you might have concerning the CRDC.
The Starter Kit is available at

16. Important information about CRDC Launch Date (cont.)
Two focused pieces of documentation OCR will provide:
How to remove permissions for SEA data provision
Step by step on how to avoid overwriting data

17. (844) 338-2732 CRDC Partner Support Center: CRDC Assistance 17

18. CRDC Resources Office of Civil Rights (OCR)
Colorado Department of Education 18

19. CRDC Integrated Math?
Currently do not have integrated math included in our course mappings.
How did you handle this in the past?
Did not include
Followed sequence
Year 1 Algebra I
Year 2 Geometry
Year 3 Algebra II
Do you have a preference for CDE mappings? 19

20. CRDC Thank you! We are almost there!!! Will continue to give updates
Town Halls
Points of Contact s
CDE website
If anxious to start gathering data, provide red fields (data CDE does NOT have) 20

21. Report Card March 21

22. Report Card March Data Collection Walkthrough
Contact Information:
Dennis St. Hilaire
Phone number
Fax 22

23. Directory 23

24. 4 Day School Week Application
Data Collection Walkthrough
Contact Information:
Dennis St. Hilaire
Phone number
Fax 24

25. 11th Grade Alternate Assessment for the Colorado ACT Snapshot Collection25

26. 11th Grade Alternate
Test Materials
Test materials are in the process of being printed and shipped. Please watch for their arrival in district and keep secure.
Training
Test Administrator / DAC Live Webinar Trainings
March 11th 4:00-5:00 PM
March 12th 3:30-4:30 PM
Registration Links sent via listserv
Upcoming
March – Create Final Snapshot and Roster
Distribute materials to Test Administrators
Test Window Opens April 1-24
Score entry April 28-May 7
LEAAPPROVER Webinar – April 21 8:00 AM (Registration Link will be sent via listserv)
May 8th LEAAPPROVER submits to CDE by 5:00 PM 26

27. 11th Grade Alternate Assessment for the Colorado ACT Contacts
5/26/2018
11th Grade Alternate Assessment for the Colorado ACT Contacts
Linda Lamirande
Exceptional Student Services Unit Accommodations & Assessment Specialist
Tesia Swanstrom, Program Assistant
I’m Linda Lamirande and I am your contact person for the 11th Grade Alternate. Tesia Swanstrom is my program assistant and she will be handling the test materials.

28. Student and Discipline Interchange28

29. Student Interchange Load once a month
Administrative Units require this data for special education collections.
Districts need to keep the data clean and updated 29

30. Discipline Interchange
Districts please start loading
Discipline Action
Discipline Incident
Administrative Units require this data for special education discipline collections.
Districts are responsible for the data in the interchange 30

31. Course Codes 31

32. Statewide Course Codes
Course mappings schedule
Replicate prior year courses
Focus on secondary courses
Map and load courses by Thursday, March 26th
More information 32

33. School Discipline and Attendance (SDA)33

34. SDA Status
File Layouts, business rules and templates now available at:
Files should be ready for pilot testing in April 2015, please me if interested
For assistance please contact Annette Severson at 34

35. Identity Management Roles
Roles have been created and are available for your Local Access Manager to assign:
IdM Role
Enables User to:
SDA~LEAAPPROVER
Finalize, Submit, Modify and View Data
SDA~LEAUSER
Submit, Modify and View Data
SDA~LEAVIEWER
View Data 35

36. SDA Overview Periodic collection in Pipeline 4 files:
Discipline by Action File
Firearm (GFSA) Discipline File
Discipline by Student Demographic File
Attendance Data File
Collection is set to open Monday, May 11th and Close Friday, June 26th
Exceptions may be allowed, if school(s) are in session on or later than due date. Please contact me if this is needed.

37. New Feature: No Reportable Incidents
Page created and developed for testing
Purpose is for districts to indicate whether a school has Incident data and/or Firearm data to report
If a school is indicated (default is Yes) to have data to report, then error will be generated if no data is in corresponding submitted file 37

38. SDA File Overview 38

39. Discipline by Action File
5/26/2018
Discipline by Action File
Count of Behaviors per school
Most severe action taken per incident
Only 1 student/incident reported
Referrals to Law Enforcement reported in addition to most severe action taken if applicable
Only report those behaviors which occurred in school during school year
Each Behavior now has a code associated with it
A record will be reported per behavior and school

40. Discipline by Action File: Behaviors
Code
Behavior Type 01
Drug Violation 02
Alcohol Violation 03
Tobacco Violation 04
1st, 2nd Degree or Vehicular Assault 05
Dangerous Weapons 06
Robbery 07
Other Felony 08
Disobedience/Defiant or Repeated Interference 09
Detrimental Behavior 10
Destruction of School Property 12
Other Violation of Code of Conduct 13
3rd Degree Assault/Disorderly Conduct

41. Reporting Incident Example 1
Discipline by Action File
1 Incident
1 Expulsion
1 Referral to Law Enforcement
Discipline by Student Demographic File
1 White, Male, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services
1 Black, Female, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services
1 Hispanic, Female, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services
3 students expelled with Educational Services provided. These students were also referred to law enforcement for drugs

42. Reporting Incident Example 2
2 students fight and suspended
(1 out of school and the other in school)
Discipline by Action File
1 Incident of 3rd Degree Assault, Out of School Suspension
Discipline by Student Demographic File
1 White, Male, 10th grader, Non IDEA, Non 504, Non ELL Student, Only 1 Out-of-School Suspended
1 White, Male, 9th grader, Non IDEA, Non 504, Non ELL Student, 1 In-School Suspended

43. Firearm (GFSA) Discipline File
One record per school and firearm weapon with counts of actions taken.
If there are no firearms to report for a school, no record will be needed in file (based on No Reportable Incidents screen)
3 types of Firearms reported
Handgun Rifle/Shotgun - Other Firearm
Expulsions reported are a subset of Dangerous Weapon Expulsions reported

44. Firearm (GFSA) Discipline File
# of students brought or possessed firearm by type
# of student expelled
# of students disciplined in an action other than expulsion
# of students in another type of removal
# of students in which no action was taken
All by IDEA/Special Education status and School Code

45. Firearm (GFSA) Discipline File Flowchart
(A) Brought or Possessed at School
(B1) Expelled
(C1) Less Than Mandatory One Calendar Year
(D1) Referred to Alternative School/Program
(C2) Full Mandatory One Calendar Year
(D2) Referred to Alternative School/Program
(B2) Other Discipline Action (suspensions, etc)
(B3) Remove Other (death, incarcerated, etc)
(B4) No Action Taken

46. Discipline by Student Demographic File
One record per subset of students disciplined by school
More detailed information on students disciplined:
Ethnicity/Race
Gender
Grade Level
IDEA/Special Education status
Section 504 Status
ELL Status
Counts of students by action taken

47. Discipline by Student Demographic File: FAQs
Unduplicated count of the students:
If 1 student receives 3 in-school suspensions and expelled with services once, he/she would be reported as:
3 in the in-school suspensions
1 in the expulsions with educational services
1 in the unduplicated count of students disciplined
Habitually Disruptive:
No longer required – please report as 0 in all records

48. Reporting Incident Example 1
Discipline by Action File
1 Incident
1 Expulsion
1 Referral to Law Enforcement
Discipline by Student Demographic File
1 White, Male, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services
1 Black, Female, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services
1 Hispanic, Female, 7th grader, Non IDEA, Non 504, Non ELL Student Expelled with Services
3 students expelled with Educational Services provided. These students were also referred to law enforcement for drugs

49. Reporting Incident Example 2
2 students fight and suspended
(1 out of school and the other in school)
Discipline by Action File
1 Incident of 3rd Degree Assault, Out of School Suspension
Discipline by Student Demographic File
1 White, Male, 10th grader, Non IDEA, Non 504, Non ELL Student, Only 1 Out-of-School Suspended
1 White, Male, 9th grader, Non IDEA, Non 504, Non ELL Student, 1 In-School Suspended

50. Reporting Incident Example 3: Unduplicated Count Focus
Provide an unduplicated count of students involved reported incidents.
Regardless of how many times a student is counted for any category within the Discipline by Student Demographics file, only count the student once in the unduplicated count of students disciplined.
Same Student, counted once in the Unduplicated Count of Students Disciplined field
Same Student, counted multiple times in Discipline by Student Demographics File

51. Attendance Data File One record required per school
Same data collected in previous years by school:
Length of school year
Total days attended by students
Total days excused by students
Total days unexcused by students
Total possible attendance days
Number of students truant four or more days in a month
Number of students truant ten or more days in a school year
Number of students truant for both conditions listed above

52. Attendance Data File: Relationship Equation
Student Total Days Attended
Student Total Days Excused Absent
Student Total Days Unexcused Absent
Student Total Days Possible

53. Habitually Truant Definition
A child between 6 and 17 years of age having four unexcused absences from public school in any one month or ten unexcused absences from public school during any school year. Absences due to suspension expulsions is considered excused absences.

54. Habitually Truant Counts
3 fields capture this required data:
Truancy: Four or more days in any one calendar month
Truancy: Ten or more days in one school year
Truancy: Met both conditions
Students are to be reported in only 1 category per school as applicable

55. Reporting Habitually Truancy Example
1 count of Truancy: 4 or more Days in one calendar month
Unexcused Absences for Sally in March. (Total Unexcused Absences in the School year is less than 10)

56. Reporting Habitually Truancy Example
Month
# Unexcused Absences for Shirley
Aug
Sept 1
Oct
Nov
Dec
Jan
Feb
March 2
April
May 4
TOTAL 10
1 count of Truancy: Met Both Conditions

57. SDA - Review
File Layouts, Definitions, Business Rules and Templates posted:
Contact: Annette Severson at:
Timeline:
Pilot: April (please me if you are interested in being a testing district)
Trainings : April and May (TBD)
Opens Monday, May 11th
Closes Friday, June 26th

58. Teacher Student Data Link58

59. Schedule Interchange: Snapshot: TSDL 101 Webinar:
Opened Fall 2014 for the school year
Will remain open throughout the year
Snapshot:
Opens Monday, April 13th 2015
Finalize by Friday, August 28th 2015
TSDL 101 Webinar:
Wednesday, February 4th am
Wednesday, February 18th am 59

60. Deadlines Friday, March 13th 2015 – at least 1 TSDL file submitted
Friday, March 27th 2015 – both TSDL Files submitted
Friday, April 10th – at least 1 TSDL file error free
Friday, May 1st – both TSDL files error free
Friday, May 8th – TSDL Snapshot created
Friday, May 29th – TSDL Snapshot error free
Approvals can be completed once snapshot is error free but no later than August 28th 2015 to accommodate any updates needed throughout the summer. 60

61. Prior to Submitting TSDL Files
Student Data must be submitted in Student Interchange Files
All students in TSDL Files must be in the student interchange
Staff Data must be submitted in Staff Interchange Files
All educators in TSDL Files must be in the staff interchange
All Local Course Codes must be Mapped to the Standard Course Codes, deadline of March 26th 2015 61

62. Updates
Course Instructor file – remains the same as file
Course Enrollment file – remains the same layout as
Course Completion Status will now be required for 9th – 12th grade students. 62

63. TSDL Resources
TSDL Interchange Documentation found at:
TSDL Snapshot Documentation found at:
Contact:
Chris Vance –
Annette Severson – 63

64. Next Town Hall: Thursday, March 12th, 2015 9a.m.-10a.m.64