1. Word Processing Basics Formatting Skills
Apply formatting features appropriately.

2. Word Processing
Word processing software is a type of application software that is used for creating text documents, such as:
letters,
memos, and
reports

3. Title bar – displays the filename of a document
Tool bars – provide you with buttons that allow you to access frequently used commands
Title bar – displays the filename of a document
Menu bar – provides you with a menu of options to use when creating a document
Scroll bars – allow you to scroll throughout a document that is too long or too wide to fit on one screen
Cursor – on-screen blinking character that shows where the insertion point is (where the next typed character will appear).

4. Typing Paper Standard Paper Size: 8 ½ x 11 inches
There are 66 lines per page.
Six lines equals one vertical inch.

5. Page Orientation
Orientation – the direction in which you can print on a page
Portrait – height is greater than the width
Landscape – width is greater than the height
Portrait
8 ½” x 11”
Landscape
11” x 8 ½”
Most word processing documents are printed in portrait orientation.

6. Document Margins
Margin – the blank space at the top, bottom, left, and right of a document where you cannot type
Header – allows you to type above the top margin
at the top of each page of a document
Footer – allows you to type below the bottom margin
at the bottom of each page of a document

7. Text Alignment
Tool Bar Alignment Buttons
Justify
Left Align
Right Align
Center Align
Alignment – the way multiple lines of text line up along the left, right, or both margins
Left align – text is lined up along the left margin, leaving a jagged right margin
Right align – text is lined up along the right margin, leaving a jagged left margin
Center align – text is centered between both margins, resulting in jagged left and right margins
Justified – text is aligned along the left and right margins, with no jagged edges
Left align – text is lined up along the left margin
Right align – text is lined up along the right margin
Center align – text is centered on the page
Justified – text is lined up along both margins

8. Line Spacing
Triple Space (TS) – Strike Enter 3 times; leaves 2 blank lines between lines of text in a document
Double Space (DS) – Strike Enter 2 times; leaves 1 blank line between lines of text in a document
Line spacing – the spacing between lines of text in a document
Single Space (SS) – Strike Enter 1 time; leaves no blank lines between lines of text in a document
Word wrap – the automatic wrapping of text from the end of one line to the beginning of the next line without having to press the Enter key
Quadruple Space (QS) – Strike Enter 4 times; leaves 3 blank lines between lines of text in a document

9. American Heart Association
Horizontal Centering
When text is centered between the left and right margin
Commonly used
when formatting:
Invitations
Announcements
Title pages
Lets Hoop It Up!!!
Participate in our
Hoops For Heart
Campaign to help raise money for the
American Heart Association
February 27-March 3, 2006
See your PE teacher for more details.

10. Horizontal Centering Using the menu bar
1. Access the Format menu bar option
2. Select the Paragraph option

11. Horizontal Centering Using the menu bar
3. Choose Centered alignment from the Paragraph window

12. Horizontal Centering Using the tool bar
Click on the Center alignment button on the tool bar

13. Vertical Centering When text is centered between the top and bottom
margin
Commonly used when
formatting:
Invitations
Announcements
Title pages

14. Vertical Centering
1. Select Page Setup from the File menu bar option

15. Vertical Centering 2. Select the Layout tab from the Page Setup window
3. Choose Center alignment from the Vertical alignment list

16. Ways to format your font:
Text Formatting
Font – a collection of letters, punctuation marks, numbers, and special characters
Examples: Times New Roman Broadway
Arial Comic Sans MS Lucida Calligraphy
Chiller Elephant Goudy Stout
Ways to format your font:
Add color Make bold
Underline Italicize

17. Text Formatting
Bullets and numbering – used to arrange items in a list with each item beginning with a bullet or a number