2. Briefing Agenda Welcome and introduction Competition jury
Schedules and timetables
Check-in and procedures
The course
Post-race procedures
Weather forecast

3. Welcome Introductions
Gergely Markus, ITU Team Leader
Thanos Nikopoulos, Co - ITU Technical Delegate
Sarah Taylor, Co – ITU Technical Delegate
Sander Verhuevel – ITU Assistant Technical Delegate
Eriketti Margari – ITU Assistant Technical Delegate
Dag Oliver – ITU Assistant Technical Delegate
Leslie Buchanan, ITU Race Referee
Frank Stapleton, ITU Race Referee
Dr Jan Verstuyft, ITU Medical Delegate
Eva van Groningen, LOC Project Manager

4. Competition Jury Sarah Taylor; Chair Antonio Alvarez; Represents ITU
Martin Breedijk; Represents NF
Dr. Sergio Migliorini; Represents Medical Committee
Jorge Garcia; Represents Technical Committee

5. Elite Athlete Briefing 14th September 2017
Thursday
18:30 Race pack pick-up
Your race package includes:
Helmet stickers (3x)
Bike sticker (1x)
Body decals (4x) – both arms and both legs
Bag Sticker (1x) – Athletes’ Lounge/personal bags
19:00 Medical Meeting – In this room after
+ Accreditation card: give access to the athlete’s lounge on race day

6. Schedules and Timetables
Thursday
15:00 – 16:00
Swim Course familiarisation
16:15 – 17:15
Bike Course familiarisation

7. Schedule and Timetables
SATURDAY ELITE MEN
10:45 – 11:15 Transition 2 check in
11:00 – 12:30 Athlete lounge check in
11:45 – 12:50 Transition 1 check-in
12:00 – 12:50 Swim warm-up
12:56 Athletes’ presentation
13:06 Elite Men Start
15:15 Medal ceremony WCH
18:10 Medal ceremony WTS

8. Schedule and Timetables
SATURDAY ELITE WOMEN
13:45 – 14:15 Transition 2 check in
14:00 – 15:30 Athlete lounge check in
14:45 – 15:50 Transition 1 check-in
15:00 – 15:35 Swim warm-up
15:41 Athletes’ presentation
15:51 Elite Women Start
18:00 Medal ceremony WCH
18:20 Medal ceremony WTS

9. Access to the venue
This event has two (2) Transition Areas- see next map
Do not cycle or warm-up on the course

10. Access to the venue TA2

11. Access to the venue TA1

12. Check-in procedures #1 Transition Area 2 | Finish Venue
Deposit running shoes and equipment INSIDE your numbered box in the recovery area. ITU Technical Officials will place your shoes and running gear in front of the box
All boxes will be placed on the side of the rack closest to the exit of transition
Coaches may place athletes running shoes in rack position
Spare wheels to the Chief Wheel Station TO at Transition Area 2

13. Check in procedures #2 Bike Check – before entering Athlete’s Lounge
Refer to 5.2 in competition rules
Handle bars with clip-ons
Wheels (non authorized UCI wheels rule)
Spare wheels
Bike frame
Helmet
Saddle position (-5cm≤ Men & -2cm≤ Women) Random 25%
Technological Fraud Check
Approved exceptions on ITU website
Approval for the addition/modification of any equipment to the bike, MUST be obtained from the RACE REFEREE up until 10 minutes from the end of this Athletes’ Briefing
Mechanic service available at athletes lounge

14. Check in procedures #3 Athletes Lounge
Uniform & race gear check (name, country, logos, ITU logo, zippers) – photos taken of each uniform.
Wearing other uniform during the race = DSQ!
Body marking check (both arms, both legs)
Timing chip distribution
Swim cap distribution,
Leave bags in the Athletes’ lounge (use gear bag sticker) – your bags will be moved to the Recovery Area by the LOC
All used swim kit and last minute pre-race gear will be bagged from TA1/line up area and moved to athletes recovery at the finish.

15. Check in procedures #4
Transition Area 1
Helmet check – Do not leave your helmet FASTENED on the bike in the transition The athlete who does not comply with this rule will receive a time penalty of 15 seconds in TA1.

16. 1 lap of 3.4 km across Erasmusbrug, 7 laps of 5.2km
The course
SWIM
2 laps
2 lap x 750m
BIKE
1 lap of 3.4 km across Erasmusbrug, 7 laps of 5.2km
RUN
4 laps of 2.5km

17. The course

18. The course video

19. Pre-start procedure Athletes’ Introduction
10 minutes before start – line-up next to the pontoon
Jog to the swim platform when you are introduced
Select your position and stay behind the line Blocking two positions – DSQ

20. Start procedure Athletes in position:
The start can be given any time after the Starter announces
”On your mark”
Air horn
The race starts
Athletes not moving forward at the start will receive a time penalty of 15 seconds in TA1.

21. False start procedure False start Example: Several horn blasts
Kayaks in front of you
Everyone goes back to her/his spot
Valid start but with early starters:
If someone starts before the horn and everyone else starts with the horn, the false starter will receive a time penalty of 15 seconds in TA1. (During the time penalty athlete cannot touch any equipment!)

22. Swim conduct Swim behaviour will be closely monitored and
recorded by water based & broadcast room based technical officials

23. Swim course

24. Swim course Today at 12:30 Water temperature: 18.0 C
Air temperature: C
WBGT C
Relative Humidity %
Wetsuit swim
2 laps (total distance of 1500m) – CLOCKWISE
Distance to the first turn buoy 350m
Pass all six orange buoys on the right shoulder
Take wetsuit, cap, goggles to transition into the box
Swim behavior will be closely monitored and recorded by water based and broadcast room officials.

25. Transition area 1
Horizontal bike racks – number, name and country flag
All used equipment into your box. Not doing so, a time penalty of 15 seconds on the run
Mount line at the end of the TA 1 (GREEN LINE)

26. Transition Flow
Mount line

27. Bike course 1 section of 3.4km across Erasmusburg
7 laps x 5.2km = 39.8km
Flat and technical with some cobble stones
3 Wheel Stations - for locations see the map:
1 Team Wheel Station (exit of Transition Area 2)
1 Neutral Wheel Station
1 Mobile
2 Littering Zones marked (same for the run)
20m before and 80m after
Lap counter- at the exit of the Transition Area 2
Lapped athletes are taken out of the race
First runner / last bike scenarios

28. Bike course - Erasmusburg

29. Bike course – Last biker/First runner

30. Caution signal: sharp whistles and or red flags

31. Transition area 2
Individual bike racks – number, name and country flag
Exactly same set-up as for Transition 1
All used equipment into your box. Not doing so, a time penalty of 15 seconds on the run.
Dismount line at the beginning of TA 2 (REDLINE)

32. Run course 4 laps (total distance of 10km ) Aid stations:
2 per lap (for location see map)
Sealed bottled water
Discard bottles & litter in the Littering Zones (located 20m before to 80m after Aid Stations)
Don’t cut short the corners
Photo-finish
Congestion in finish area - Go to mixed zone / recovery area

33. Run course

34. Run penalty box
Run penalty box is for infringements in: Swim, TA1, Bike and TA2
For example: swim conduct, mount before mount line, dismount after dismount line, equipment outside your box, rack the bike outside your own space, etc.
Transitions will be video recorded for infringements
Location: Just before the entrance to TA2
Information: Blue and white board to show race numbers (Athletes need to read the board)
Procedure: 15 second time penalty served on any lap of the run.
If you do not stop to take the penalty - DSQ

35. Post race procedures Photo-finish
No congestion in finish area: go to mixed zone/recovery area
For Top 3 & Series Leaders:
TV/Flash Interviews
Medal Ceremony
Media “Mixed Zone”
Dress “up” – with race uniform (or country clothes) coaches assistance needed: Ambush marketing rules apply
Prize money will be wire transferred to the athletes.

36. Ambush marketing rule Ambush marketing is defined as:
“Deliberately using the opportunity of live television and media photographers to acquire additional exposure for your sponsor product, apparel or brand.”
The consequence for this behavior is that the athlete will immediately forfeit their prize money for that event, if any.
Please follow the ambush marketing rules

37. Post race procedures Anti-Doping Control
Photo ID is needed for every athlete to go for testing.
Team Medical Access
Only team medical will be allowed to enter the medical tent after ITU Medical Delegate’s permission.
Every NF can have 1 team medical accreditation. Team doctors should register with the ITU Medical Delegate.
Team Medical Doctors’ Meeting
Team Medical Doctors’ meeting after this briefing with Medical Delegate and LOC Doctor.

38. Coaches’ Area
Accreditations will be distributed to those that have been entered through the online system by their NF
These Coaches only will have access to:
Athletes’ Lounge area
Beside the Swim start area
Beside TA1
Beside TA2
Recovery area

39. Coaches’ RUN ACCESS Vests are provided to these coaches by Chief Run
One coach per NF is allowed to have access on the elite run course for 30 minutes from 15:15 – 15:45
Vests are provided to these coaches by Chief Run
All the coaches will meet at Transition 2 and start at the same time from the same start point – near dismount line
Coaches who require this access, must register with the TO following the athletes’ briefing

40. Coaches’ Water Shuttles
Boat
Name
Capacity
Transport
Days 1
Gemini 1
50 persons
Everyone with accreditation.
No visitors
Saturday 06:00-19:00 2
Gemini 2
150 persons

41. Weather forecast

42. TV post race production
Two Go Pro cameras can be placed on two athletes
Images will be used on the post race production, with credit on the athlete carrying the camera
The camera will be mounted at the front or the back of the bike
If interested, report to the officials at the race package distribution

43. CLOSING CELEBRATION
Race band found in
race pack gives entry

44. Access to briefing presentation

45. Important messages
Have a safe & fair race!