1. Clarence Technology Committee
November 16, 2015

2. Agenda Smart Schools Bond Act Overview SSBA
District Process for Funding
Teacher & Staff Wish List
Smart Schools Investment Plan
The initial $500,000

3. Smart Schools Overview
On November 2, 2014, voters authorized NYS to borrow $2 billion of general obligation bonds to finance improved educational technology and infrastructure to improve learning opporunties.
Clarence allocation is $1,965,009.
District’s must develop and receive approval of a Smart Schools Investment Plan from the Smart Schools Review Board.
Once the SSIP is approved, a school district will be eligible to begin receiving grant funds to reimburse costs of the approved projects and purchases.
Payments will be authorized within 90 days of plan approval in most cases.
Districts need not expend their entire allocation before receiving reimbursement.

4. Smart School Planning Process
Districts need to submit a Smart Schools Investment Plan.
Districts must also submit data related to their technology inot NYSED’s new Technology Plan Survey.
The Smart Schools Investment Plan and the data input into the Technology Plan Survey should align with a larger, comprehensive District Technology Plan.

6. Instructional Technology Plan Review Process
School district modifies plan in the portal and sends to RIC reviewer
Reviewer returns plan to school district for modification
Begin here No
Certified RIC Reviewer reviews plan. Recommends Approval?
School district exports PDF and sends to RIC certified reviewer
BOCES/RIC facilitates planning process
School district enters plan in NYSED portal
Yes
School district evaluates plan for next annual update
School district submits plan to NYSED through the portal, NYSED reviews. Final Approval?
School district monitors plan
School district implements plan
School district posts plan on web
Yes No
Please note: This process may vary slightly by region and does not apply to the Big 5 school districts.

7. Effective Smart Schools Plans…
Include linkages between the district’s long-term educational planning and technology investments.
Provide learning opportuntiies beyond the classroom through the use of technology.
Address the educational needs of all students, including students with disabilities, ELL, and those who have not succeeded in traditional classroom settings.
The planning process must include consultants, teachers, students, and community members that will certify in their submissions of the SSBA the the required investment has occurred.
Upon request, school districts must loan, at not charge, technology obtained as part of the Smart Schools Bond Act to children attending nonpublic schools located within their district boundaries.
No school district may loan SSBA classroom technology in an aggregate amount greater than $250 multipled by the nonpublic school enrollment in the base year at the time of enactment ( ).

9. Smart Schools Categories
Learning Technologies
Acquire learning technology equipment or facilities, including but not limited to interactive whiteboards, computer servers, and desktop, laptop, and tablet computers.
Broadband & Wireless Internet
Install high-speed broadband or wireless internet connectivity for schools and communities.
Security Features
Install high-tech security feastues in school buildingse and on school campuses, including by not limited to video surveillance, emergency notification systems, and physical access controls.
Pre-K & Other Instructional Space
Construct, enhance, and modernize educational facilities to accommodate pre- kindergarten programs and to provide instructional space to repace classroom trailers.

11. Learning Technology Equipment or Devices
Examples of allowable expenditures inculde:
Interactive whiteboards;
Computer servers;
Desktop, laptop, and tablet computers, and
Other technolgy that enhance teaching and learning.
Examples of non-allowable expenditures include:
Software; and
Subscriptions services

12. Learning Technology Equipment or Devices
Proposed technology purchases should address the following goals:
Enhance differentiated instruction and expand student learning beyond the classroom.
Ensure equal access to these improved educational services and learning opportunties for SWD and ELL – contributing to reduction of learning gaps.
Enhance ongoing communication with parents and other stakeholders.
Leverage technology to facilitate regional partnerships, inculding distance learning, to provide additional technology-related learning opportunties for students.
Expand wireless internet connectivity/Wi-Fi.
Be consisent with the district’s short and long term educational goals.
Must conform to all current laws regarding school district procurement practices.
All devices must be purchased at or below proces available on federal and state contracts.

13. District Consults w/Stakeholders and Prepares Preliminary Plan
The Smart Schools Investment Plan (SSIP) District Process
District Consults w/Stakeholders and Prepares Preliminary Plan
Preliminary Plan Board Approval
District Posts Preliminary Plan 30 Days
Public Notice and Hearing
District Prepares Final Plan
Final Plan Board Approval
District Submits Final Plan
[START]

14. District Submits Final Plan
The Smart Schools Investment Plan (SSIP) Approval Process
District Submits Final Plan
[START]
SED Staff Review and Approve Plan
SSBA Review Board Review and Approve Plan
District Begins Project(s)
District Submits Reimbursement Request(s)
SED/State Reimburses District

15. Office of Facilities Planning Review Process
District Submits
Letter of Intent (LOI)
OFP Reviews
OFP Determines Streamlined
OFP Issues
Project Number
OFP Determines Full Review
OFP Issues Project Number
District Submits SSIP
[START]

26. Item
 Unit Cost
Qty
Cost
CHS
CMS LV SH HH CC
Spec Ed
iPad
$660.95
796
$526,116.20 6
198 65
227 71
200 29
iPad Cart
$3,363.11 25
$84,077.75 1 7 2 8 3
Chromebook
$350.00
831
$290,850.00 36
600 30 20
120
Cart
$2,077.92 81
$168,311.52 27 26 4 10
Laptop
$809.00
1519
$1,228,871.00
800
143
115
100
241
Epson
$2,185.71 66
$144,256.86 32 21
ColorLJ
$728.69 18
$13,116.42 9
BWLJ
$748.50 11
$8,233.50 5
Ziggi
$125.00
$3,125.00 12
SnapScan
$478.40
$10,046.40 15
3,393
$2,477,004.65
931
1023
224
362
323
486 44

27. Building
Total Wish List
High School
$816,825.56
Middle School
$583,388.13
Ledgeview
$175,930.33
Clarence Center
$385,429.85
Sheridan Hill
$274,734.59
Harris Hill
$214,905.85
Spec Ed
$43,181.10
$2,477,004.65

28. Item
Unit Cost
Chomebook
$350
Laptop
$809
Laptop Cart
$2,077
iPad
$660
iPad Cart
$3,363
Epson
$2,185.00
BW-LJ
$748.50

29. Initial Purchase - SSBA
Chromebook
Laptop
C/L Carts
iPad
iPad Carts
Epson
BW-LJ
Elementary
240 8
120 4
Middle School 90 60 3 2 5
High Schools
TOTAL
Quantity
420 14 16
832
Cost
$147,000
$97,080
$29,078
$158,400
$26,904
$30,590
$11,976
$501,028