1. Introducing Connect Jamie Sonsini Office of Information Systems & Technology November 2012

2. What is Connect? Microsoft Office 365 at UCSB
Services in the Microsoft “cloud”
Services and Support at UCSB
Phase 1 – Coming in 2013
Phase 2 – To Be Discussed

3. How Did We Get Here? IT Planning Group Calendar Work Group
October 2010
Report to IT Board
October 2011
Proof of Concept Group
January 2012
Report to IT Board
July 2012

4. In July 2012…
UCSB Connect
And like on any voyage…there could be waves….

5. Who Will Use Connect? All-In Calendar-Only Cross-Calendar
Use Connect for & Calendaring
Migrate to Connect
Calendar-Only
Use Connect for Calendaring (only)
Use Departmental Service
Cross-Calendar
Administrative Services, Student Affairs & Communications Services

6. All-In Departments I-Mail Customers
Academic Senate
Athletics
Budget and Planning
Capps Center
Chicano Studies Institute
College of Creative Studies
Extended Learning Services
Institutional Advancement
MESA
Office of Academic Personnel
Office of Education Partnerships
Office of Equal Opportunity & Sexual Harassment
Office of Executive Vice Chancellor
Office of the Ombuds
OIST Administration
OIST Computing Infrastructure (IS&C)
Orfalea Center
Physical Activities & Recreation
Summer Sessions

7. All-In Departments IC-Departmental EMail Customers
Bren School of Environmental Science & Management
Center for Black Studies
Department of Economics
Department of Geography
Earth Research Institute
Education Abroad Program
Institute for Social, Behavioral, and Economic Research
 Office of Academic Programs
Office of the Chancellor
Office of Research
Office of Technology and Industry Alliances
Marine Science Institute
Materials Research Laboratory

8. Calendar-Only Individuals From…
California Nanosystems Institute
College of Engineering
College of Letters and Science
Graduate School of Education
Institute for Theoretical Physics
Instructional Development
Institute for Terahertz Science and Technology
Library
Nat'l Center for Ecological Analysis & Synthesis
Office of Information Technology
Solid State Lighting & Energy Center

9. Who Will Support Connect?
Departmental Support – Tier 1
End User Training & Support
Workstation Client Installation & Configuration
Central Support – Tier 2
Support for Tier 1
Tenant Administration*
* Sharing U-Mail Tenant Administration

10. Connect Features
Calendar
Contacts
Tasks

11. Connect Accounts Account Storage Suggested System Limits
Plan Gigabytes ($0/Year)
Plan 2 – Unlimited Storage ($25/Year)
Suggested System Limits
Inbox folder: 100,000 items Sent Items folder: 100,000 items Deleted Items folder: 100,000 items Calendar: 10,000 items Contacts: 10,000 items

12. Connect

13. Email to All-In User * @UCSB.EDU name reservation system?
Connect Inbox
name reservation system?

14. Email to Calendar-Only User
Connect Inbox
Forward?
Department Inbox

15. Connect

16. iPhone, Android, Blackberry Email

17. Email Limits Email Message: 25 MB Max Number of Recipients/Email: 500
Max Number of Recipients/Day: 1,500
Message Send Rate: 30 Messages/Minute

18. Connect Calendar

19. What’s A Calendar?
Oracle Calendar
Exchange Calendars VS

20. The Process… Accept Invitation Invitation Invitation Reply Update

21. Initiating a Meeting
Note: Always Schedule Address

22. Checking Free/Busy

23. Calendar Sharing

24. Cross-Calendaring

25. Publishing Your Calendar

26. iPhone, Android Calendar

27. Calendar Migration Plans
Individual Calendar Data Migrated to…
Connect
Student Office 365 (U-Mail)
Local Exchange Calendars
Resource Calendar Data Migrated to…

28. Connect Contacts & Tasks

29. Connect Contacts

30. Connect Tasks

31. From Here… Updating our Web Site More presentations….
More presentations….
Next Topic: Calendaring and Scheduling with Connect
Technical Presentations
Next Topic: & Calendar Migrations

32. Questions?