1. Presented by Sipho Ndala
Mandatory Grants
May-June 2011
May-June 2011
Mandatory Grants
(WSP/ATR)
Presented by Sipho Ndala
May/June 2011

2. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
To claim the Mandatory Grant, an employer must submit a combined Annual Training Report and a Workplace Skills Plan to AgriSETA by 30 June.
Only employers who's payroll is more than R500, per year may submit a Mandatory Grant Application
Employers under the R500, threshold should contact SARS with assistance with deregistering.
As from 1 April 2011 onwards an employer who makes an application on time and in the proper manner will receive back 40% of the total levies paid over to SARS

3. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
IMPORTANT
It is compulsory for employers
to complete and submit the
ATR/WSP on line via the
AgriSETA Seta Management
System (SMS)

4. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
In some cases employers may request to submit a hard copy by
completing a “Special Request Form” and sending it to AgriSETA for
Approval.
Special Request may be submitted if:
Employer do not have internet access/poor connection; or
If an organization is not yet available on AgriSETA system due to:
Newly registered at SARS
Organization which changed its registration name
Inter-Seta Transfers
A Sample of Special Request form on Page 116 of the Information pack.

5. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Information on last years submissions (ATR09-10 & WSP10/11)

6. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
853 =
49%
Total received = 1737

7. Mandatory Grants: WSP/ATR
May-June 2011
May-June 2011
Mandatory Grants: WSP/ATR
1281 =
74%
Total received = 1737

8. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
562 =
32%
Total received = 1737

9. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Most common errors on applications:
Total number of employees (permanent/temporary) not completed in full on the organization information.
Total number of employees completed on the employment profile should correspond with the total number of employees stated on the organization information.
Total number per age group should correspond with the total number of employees on both the organization information and employment profile
Payroll amounts not completed or incorrect.
SDF details not fully completed. i.e. ID numbers
The estimated amount spend on training not completed
Learning programme numbers not completed correctly/in full on the training profiles.

10. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Most common errors on applications:
Employees per province should correspond with total number of employees on organization information.
Employment profiles for both permanent and temporary employees should correspond with the totals on the organization information
Budget amount for training not completed
Authorization pages:
Not submitted to AgriSETA
Not fully completed and signed
The correct designated persons do not sign
Copies of signatures uses instead of original signatures
Proof of Training
For the incorrect year submitted
Incorrect/insufficient proof submitted
On line submission opened and completed but not submitted to AgriSETA

11. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
How can we
reduce the number of errors on ATR/WSP submissions
????

12. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
SDF Training sessions:
All SDFs should try to attend our annual provincial training sessions.
Ask questions in the training session.

13. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Manuals & Guides:
Please make use of AgriSETA manuals and guides!
The following manuals will assist you immensely:
Mandatory Grant info Manual & Step-By-Step WSP/ATR Submission Guidelines
SDF Quick Guide
Internet Settings & Troubleshoot Manual
SMS User Guide
SMS On Line ATR/WSP Submission Manual
Take note that all the above mentioned documents are included in Mandatory Grants WSP/ATR Information pack

14. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Any questions ?

15. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Changes for 2011/2012 :
From 1 April 2011 onwards the Mandatory Grant payment percentage is 40 %
SMS: A specific section must be completed in full before next form open up for completion. (Starting with the ATR followed by the WSP)
SMS: The Submit button will only be available if document is fully completed
Employers/SDF can now upload the following documents directly onto SMS
Signed Authorization & Declaration Page
Proof of Training pages (up to 20 pages)
Copy of cheque/bank statement/bank letter

16. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Proof of training completed:
We require only a SAMPLE of proof of training completed as stated on the Annual Training Report (ATR) for
1 April 2010 up to 31 March 2011
(Maximum of 5 pages)

17. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Proof of training completed:
Copies of Invoices (Preferred Proof)
Copies of Certificates
Copies of Attendance Registers
Summary of Training done

18. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Proof of training: Do’s & Don'ts
Do’s
Ensure that the company name is clearly stated on all pages
Ensure that the period/date of training is clearly stated
Ensure that the proof of training is for the relevant year

19. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Proof of training: Do’s & Don'ts
Don'ts
Do not send more than 5 pages per SDL number. If we require more we will send you a written request.
Do not sent more than one page per learning programme/training course.
(E.g. Invoice + certificate + attendance)
Do not sent proof of training per employee
(E.g. 5 five certificates for tractor training)
Do not sent any petrol/tollgate slips, catering invoices, airline tickets, hotel accommodation invoices, quotations, training programmes

20. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Samples of Proof of Training

21. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Sample of correct Invoice
Name of organization
clearly visible
Date of training clearly
visible and for the correct
financial year
Type of training clearly
visible

22. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Sample of incorrect Invoice
ONo date of invoice
ONo company name
ONo date of training

23. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Sample of correct Certificate
Type of training clearly
visible
Date of training clearly
Company Name clearly

24. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Sample of incorrect Certificate
ONo company name
ONo type of training 
ONo date of training
Confidential info

25. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Sample of correct Attendance Register
Company Name
clearly visible
Type of training
Date of training
Signed by attendees

26. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Sample of incorrect Attendance Register
ONo company name
 ONo SDL number
ONot signed
 ONo date of training
ONo type of training

27. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Sample of correct Summary of Training
On Company Letter Head
SDL Number clearly stated
Date/period of training
clearly stated
Number of employees
trained clearly stated
Type of training clearly stated
Signed by owner/MD/Trustee

28. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Sample of incorrect Summary of Training
ONot on company letterhead
 ONo company name/SDL number
OType of training not specified
 ONo number of attendees
ONo date of training
O Not signed / No job title

29. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Any questions ?

30. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
ATR10/11 & WSP11/12
Submission Due date:
THURSDAY
30 JUNE 2011
@ 24:00

31. Mandatory Grants: WSP/ATR
May-June 2011
May-June 2011
Mandatory Grants: WSP/ATR
WSP/ATR SUBMISSIONS
Tell: (012) / 5637 / 5619
Fax: (012) or
Post: PO Box 26024, Arcadia,0007
Deliver: AgriSETA House, 529 Belvedere Street,
Arcadia, Pretoria, 0083
For more info on Mandatory Grants please visit our website

32. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
Sipho Ndala
Mandatory Grants Assistant
Tel:

33. Mandatory Grants: WSP/ATR
May-June 2011
Mandatory Grants: WSP/ATR
THANK YOU 