1. 2017 IT Summit Planning CIO Council Update
December 19, 2016
Monday
12:30 – 1:30 pm
Smith 561

2. Agenda
Date and Keynotes
Key Dates
Planning Workstreams
Agenda for the Day
Next Steps

3. Date and Keynotes
Date: Thursday, June 8, 2017
Keynotes:
Michael Sandel (TENTATIVE)
Anne T. and Robert M. Bass Professor of Government, FAS
edX “Justice” course the first freely available online Harvard course
Karim Lakhani
Professor of Business Administration, HBS
Co-founder of the Harvard Business School Digital Initiative

4. Key Dates Timing Activity Notes Jan 2 Summit website goes live
Pending Trademark review
Jan 17
Call for presentations
Message goes to all IT staff and targeted depts. (CS, Berkman, etc.)
Need list of faculty to engage
Mar 3
Presentation proposal deadline
Mar 5
Finalize giveaway item
Should be useful, visible
Mar 6 – 31
Proposal review period
New committee for this year
Send delegates if you’d like a rep from your school
Apr 3
CIO Council finalizes presentation list
Will invite program advisory committee
CDE also attends this meeting
Apr 17
Summit registration opens
Jun 6
Early registration closes
Jun 8
7th Annual IT Summit

5. Two Planning Work Streams: Content and Logistics
Responsible for:
Outreach to faculty and targeted groups to solicit proposals
Reviewing proposals and developing recommendations for breakout sessions
Brainstorming/developing other ideas for content (e.g., video, handouts, other assets)
Proofreading program
Booking venues and breakout spaces
Managing A/V for plenary and breakouts
Ordering catering/refreshments
Distributing promotional materials
Developing “giveaway” ideas
Finalizing floor plans
Finalizing staffing plan for Memorial Hall and breakout locations

6. Content Planning Work Stream: Program Advisory Committee
Membership:
Call for Presentations period will be: Jan 17 – Mar 3
Committee will meet approx. 4 times:
January: Establish “ideal session list;” tracks, concentrations, faculty to contact, etc.
March: Review and develop recommendations for final list of concurrent sessions (anticipate 2 sessions)
April: Review recommended list with CIO Council
List will be ready for CIO Council approval at April 3 meeting (to be scheduled as joint meeting with CDE)
Beth Clark
HBS
Mark Hagen
GSD
Praneeth Machettira
HMS
Susan Worst
HDS
Anthony Moulen
Library

7. JUNE 8, 2017– MEMORIAL HALL/SANDERS THEATRE
Agenda for the Day
JUNE 8, 2017– MEMORIAL HALL/SANDERS THEATRE
8:30-9:30am
Registration and Morning Refreshments
9:30-11:00am
Morning Plenary
Welcome
Keynote
[CIO COUNCIL CONTENT]
11:25am-3:15pm
Breakout Sessions
Concurrent Session 1
Lunch and Networking
Concurrent Session 2
Concurrent Session 3
3:30-4:30pm
Afternoon Plenary
Thank You Video
Concluding Remarks
4:30-5:30pm
Reception

8. Agenda for the Day – CIO Council Content
Past years:
Video
Panel
IT Academy
This year: what would we like?
Should not interrupt momentum of the morning
Should be a centerpiece/theme for the Summit

9. Next Steps
Send Maggie names of faculty to contact for concurrent sessions
Consider CIO Council’s portion of the morning plenary
Send Maggie names for the Program Advisory Committee if you haven’t yet