1. Tarrant County Criminal Courts Phase 1 Implementation
Monthly Status Meeting
October 7, 2016

2. Project Briefing Matt & Scott Monthly Status Katrina & Bryan
Agenda
Project Briefing Matt & Scott
Monthly Status Katrina & Bryan
Budget Matt & Scott
Key Decisions Team
Questions Team 2

3. Monthly Status - Current3

4. Monthly Status - Accomplishments
Drafted Project Schedule Deliverable
Started the Following Project Strategies Deliverables
Environments Plan
Integration Assessment
Started the EcoSystem Map
Started the Judicial Portal White Paper
Continued Meeting with the Functional Owners about the Functional Process Mapping
Agreed upon the Processes and the Schedule
Started Functional Process Mapping
Conducted Functional Process Mapping baseline timing 4

5. Monthly Status - Accomplishments
District Clerk
County Clerk
Courts
Process
Timing
Clicks
Judgments
4 mins
4 secs
34.3
32.3 secs
9.3
Pleas
F - 1 min 7 secs
M - 1 min 40 secs F
M - 8
Collections
3 mins 35 secs 42
59 secs
16.5
Setting Cases
F - 1 min
M - 10 secs
F - 9
M - 4.7
Appeals
1 hr 13 mins 18 secs 81
Warrant Issuance
56.3 secs
22.2
Adding Attorneys
47.6 secs
203 5

6. Monthly Status – Upcoming Activities
Deliver Approved Project Schedule
Finalize Project Strategies
Complete the Baseline Schedule
Continue the Case Initiation Functional Process Mapping
EcoSystem Mapping
Continue Working on the Judicial Portal White Paper 6

7. Monthly Status – October Meetings7

8. Monthly Status – Issues / Risks
Summary
Status
Probability
Impact
Dimension
Risk Index
Conflicting Instructions of Task
Treated
Very Low: 5% 4
Quality
1.35
Tunnel Vision on Individual Role
Mod: 50 % 2
Operational
1.5
Chasing Perfect System
Open
Low: 25%
Scope
.75
Challenge to Change
Mod: 50%
Working with Third Party Vendors 3
External
4.5
Delays in Decisions
High: 75%
Schedule
6.75
Timely Access to Criminal Resources
Nov. Elections Could Impact Stakeholder Governance
Legislative Changes
Complex FPM Scheduling
Potential Attrition
Risk Managers:
TC – Bryan Wells
CUC – Matt Bennett
Risk Graph: 8

9. Budget – TechShare 9

10. Budget – Tarrant County10

11. Key Decisions
Backfill Positions 11

12. Tarrant County Criminal Courts Phase 1 Implementation
Monthly Status Meeting
October 7, 2016

13. Tarrant County TechShare.Court Development Project
Monthly Status Meeting
October 7, 2016

14. Status Accomplishments Finished 2.0 Development on 10/7
Upcoming Activities
Regression Test Sprint
Software Shaping of Sprints 11-13
Plan and Start Development of Phase 2 for the Judicial Portal
Plan and Start Development of the Bond Portal
Continue Evergreen
On Oct 14 will provide a detail development projection 14

15. Tarrant County TechShare.Court Development Project
Monthly Status Meeting
October 7, 2016