1. FastFacts Feature Presentation
January 08, 2014
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© 2012 The Johns Hopkins University. All rights reserved. 1

2. Reviewing the Current Supervisor Field
Today’s Topic
We’ll be taking a look at…
Reviewing the Current Supervisor Field 2

3. Today’s Presenter Nicole Walker Supervisor HR/Payroll Shared Services3

4. Session Segments Presentation
Nicole will address reviewing and updating your employees current supervisor field.
During Nicole’s presentation, your phone will be muted.
Q&A
After the presentation, we’ll hold a Q&A session.
We’ll open up the phone lines, and you’ll be able to ask questions.
Nicole will answer as many of your questions as time allows. 4

5. Contact Us
If you would like to submit a question during the presentation or if you’re having technical difficulties, you can us at:
As noted earlier, we will be watching out for your questions and concerns through our account:
We will also be monitoring three instant message services during the presentation. So you can communicate with us on GoogleTalk, AOL Instant Messenger, and Microsoft’s MSN product.
For GoogleTalk, the screen name is
On AOL Instant Messenger, the screen name is HopkinsFastFacts
On MSN, use
Remember, you can use these services for your questions and to report any difficulties you might be having with the system. 5

6. Survey
Survey
At the end of this FastFacts session, we’ll ask you to complete a short survey.
Your honest comments will help us to enhance and improve future FastFacts sessions. 6

7. How To View Full Screen
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8. Reviewing the Current Supervisor Field

9. Agenda Review the current supervisor field through:
Employee Master Data Report in BW
Organizational Staffing and Display Report (PPOSE) from your SAP Easy Access Menu
Review ways to update the current supervisor field

10. BW Reporting Open BW Report Center
Under JH Report Library -> Human Resources -> Personnel Admin -> General Employee, select Employee Master Data by Date
Open BW Report Center, by clicking on your SAP icon, putting in your necessary logging information, then you should see BW Report Center tab
To get to the report (read above)
* You can also get directly to any report if you enter the report name in the search field down below as well.
Many BW Human Resources reports offer Current Supervisor as a Free Characteristic, or within Properties of the Employee or Position.

11. BW Reporting
Now you will enter your search parameters on the variable screen
Click the selection box next to Employment Status. Choose LOA With Pay, LOA Without Pay, Active, and Temporarily Inactive.
In the Organizational Unit field, you will need to enter all the org unit numbers that your area uses. Click Insert Row to add multiple org unit numbers.
Select your personnel area.
For Key Date, choose the last day of the previous month.
Your completed variable screen should look like this:

12. BW Reporting
Select to double check your report is filled out correctly
Then select and your report will start generating
Your report will then open
Under Free Characteristics, add the Current Supervisor to the report by clicking Drilldown in the Rows.
If you wish to export this file to excel, you can do so by under Printing choosing Print to Excel.
Then review the Current Supervisor field for accuracy.
This may take some time.
Many BW Human Resources reports offer Current Supervisor as a Free Characteristic, or within Properties of the Employee or Position.

13. BW Reporting Results from the BW report
Here is the screen shot of the data you will see in your report/ Also to point out if you have a supervisor position number assigned to an employees position. But the supervisory has left. However, you plan on filling the same supervisory position. You will not need to update the employees position. However, if the supervisory position number is changing, then you will need to update the employees position. Otherwise, you will not need to do anything. Once the supervisory position gets refilled, it will automatically populate with the new supervisor name on the employees position.

14. Organizational Staffing and Display
Open SAP, select the ECC tab
SAP Easy Access Menu, type “PPOSE” in your transaction box

15. Organizational Staffing and Display
Select Organizational unit, delete the asterisk and enter your org unit number.

16. Organizational Staffing and Display
Double click your Org Name at the bottom left of your screen, then select “Go to” and then select the “Staff Assignments (List)”

17. Organizational Staffing and Display
Review the Superior column to verify that the supervisor information is correct and up to date.

18. Updating Current Supervisor Information
Position Maintain/PAC ISR

19. Updating Current Supervisor Information
If you have 25 or more changes, you may use our “Supervisor Field Update Form” on our website
(Forms -> HRSS -> Supervisor Updates)

20. Useful Links HR/Payroll Shared Services website:
Reviewing the Current Supervisor Field PDF:
Supervisor Field Update Form (25 or more updates)
JHU Position Maintain Hints 20

21. Q&A We’re going to open the phone lines now!
There will be a slight pause, and then a recorded voice will provide instructions on how to ask questions over this conference call line.
We’ll be answering questions in the order that we receive them.
We’ll also be answering the questions that were ed to us during the presentation.
If there’s a question that we can’t answer, we’ll do some research after this session, and then the answer to all participants. 21

22. Thank You! Thank you for participating!
We would love to hear from you.
Are there certain topics that you would like us to cover in future FastFacts sessions?
Would you like to be a FastFacts presenter?
Please us at: 22

23. Survey
Before we close, please take the time to complete a short survey.
Your feedback will help us as we plan future FastFacts sessions.
Click this link to access the survey…
Thanks again! 23