1. Introduction to Student Plans
and
Special Education
Beth Nordheim-Baker
Student Plans User Support

2. What is Student Plans?
A web based application that allows users to complete all Due Process requirements for Special Education students.
Student Plans now includes modules for Health Plans, 504 Plans, Transportation, MA Billing and Academic Improvement Plans
Ability to interface with Viewpoint and TRAX for a comprehensive solution

3. Easy to Use Simple, easy to use screens
Manage meetings and timelines with process reminders
Tickler lists remind staff when plans are due
Icons provide information
Goal/objectives bank library
Document templates
System defined evaluation area procedures

4. Student Focused
All documents related to a student are stored in one student record identified by unique student ID
Data is imported from the Student Information to prevent duplication of data
Maintains history of all documents created for student

5. Secure Password protected
Role-based security allowing access to only those students assigned
Optional LDAP feature to link passwords with school systems

6. Menu Driven Dependent on role
Click on menu item to navigate to that screen
Case managers may have ability to work as another staff member

7. Flexible and Customizable
Customizable menus, document templates and user defined document sections
System tables can be defined to district standards

8. Verification of Data
When document is finalized it verifies that screens have all required data completed
Completeness checks verify that all required steps have been addressed
Signature tracking insures compliancy

9. Tickler Lists
Customizable time frame with My Profile

10. Icons H = History T = Tickler List P = Pending
V = Transportation request needing verification

11. My Cases
Depending on Staff Role will see My Cases, My Students, My Evaluations or My Services
Select student to access their documents

12. Goal and Objective Library

13. Meeting Notice
Meetings are organized to discuss student’s eligibility for initial or ongoing Special Ed services
Required meeting positions ensure required staff attend meeting
Option to meeting notices to team members

14. Plan Documents IEP – Individualized Education Plan
IIIP – Individual Interagency Intervention Plan
IFSP - Individual Family Service Plan
ISP – Individual Service Plan

15. Evaluation Documents
Evaluation Plan – agreement with parents to proceed with an evaluation
Evaluation Report – findings by evaluators

16. 504 Educational Plans

17. Prior Written Notice
Documentation of why a student will receive or why a student will be denied special education services

18. Other Documents

19. Reports Availability dependent on role
Ability to easily sort and search with various criteria
Billing and audit reports for compliancy

20. MARSS Reports
MARSS IEP Service Hours report will calculate hours of service for every enrollment period (entry/withdrawal).
These hours can then be manually entered into the MARSS “B” file report and used for state tuition billing.

21. MARSS Reports
A MARSS B file from the SIS system is imported into Student Plans
an updated MARSS B file can be created with automatically calculated hours.
An Excel file may be created
A PDF report printout will be generated

22. MARSS Reports
The Compare to SIS Report compares Special Education Plans and Evaluations to settings from your Student Information System (SIS).
The MARSS audit report provides details and/or summaries of new evaluations, New IEP's, and Terminated IEP's.

23. Tuition Billing
Includes:
Tuition Agreements
Tuition Billing

24. Add On Modules
These modules can easily be added onto the core Student Plans database

25. MA Billing Module Includes the following features
Billing Management Reports
Personal Care Plan Supervision
Management of Para Training
Activity Log Input
Time Studies
Electronic submission of data to state

26. Transportation Module
Tracks transportation requests for student

27. Nursing Library Module
Partnership with Sunrise River Press – 58 nursing areas
Updated periodically
View and Create Health Plans and Emergency Care Plans for all students
Select from library or create from scratch

28. Academic Improvement Plans Module

29. Advantages Student demographics can be updated daily from SIS system
Information is accessible when cumulative folders are not
Data can be backed up nightly. Easy restore/no need to start again
Data is archived
Drop down menus – Goal/objectives library
Information follows the student when their enrollment changes
Updated State forms - direct contact with State personnel
Progress Reports are continuous throughout the year
Application ease of use for those with various computer literacy skill levels
Home access using internet
Student Conference Log – any Service Provider or Evaluator can enter data and view the content

30. Technology Requirements
DB Server
Hardware Requirements*
(non-hosted)
40 GB useable disk in a RAID 5 Configuration
1 GB RAM
800+ MHz Dual Processor CPU
Backup Hardware (tape system)
Software Requirements (non-hosted)
Microsoft SQL Server 2000
Backup software
Web Server
Hardware Requirements* (non-hosted)
1 GB RAM
800+ MHz Single or Dual Processor CPU
Software Requirements
(non-hosted)
Secure (SSL) web server capable of processing ASP Pages, such as IIS.
Hardware Requirements
Mac PC ( 0S X or higher)
PC (Windows 2000/NT/XP/Vista)
Dedicated high-speed connection
Software Requirements
Web Browser: IE 7 or higher (PCs) Firefox 3.0 or higher (Mac OSX or PCs)
Web browser must have Adobe Acrobat Reader 7.0+ or an application that can display PDF documents.
End User
*Typical Configuration for a district with 10,000-20,000 students
NOTE: Both DB & Web Server can be on one server

31. Thank You! Interested In Having Student Plans At Your School?
Contact Beth Nordheim-Baker at
Or (651)
Or (888) ext 8947