1. National Archival Development Program (NADP)
Review of 2006/07 process
Canadian Council of Archives
10/28/06

2. What is completed?
10/28/06

3. Contribution Administration
Completed tasks:
Adjudication
Contribution Agreement
Between LAC and CCA
Between CCA and funding recipients
CCA Business Plan
Book keeping and accounting upgrades to ensure compliance with Treasury Board policies
10/28/06

4. Contribution Administration
Completed tasks:
Realignment of Secretariat staff positions required to administer effectively NADP responsibilities
Forms
Project Amendment Request
Documents changes to activities, schedule, budget, and deliverables
Interim Report
Required only for approved projects receiving >$5K or >4 months
10/28/06

5. NADP Statistics
10/28/06

6. Total applications by year - all organizations
$1,095,806
93 (42% decrease)
2006/07
$1,097,630
160
2005/06
$1,114,887
161
2004/05
Total Allocation
No. of Applications
Year
10/28/06

7. Total funded applications made by Councils15 1 2 3
Archives Advisors 35
Total
Yukon
Saskatchewan 5
Quebec
Prince Edward Island
Ontario
Nunavut
Northwest Territories
Nova Scotia
Newfoundland & Labrador 4
New Brunswick
Manitoba
British Columbia
Alberta
Number of Projects
Province
10/28/06

8. Applications made by professional associations5
Total 1
BCA 2
ACA
AAQ
Number of Projects
Organization
10/28/06

9. Total funded applications by objective93 16 24 10 5 38
Total 7 1 3 2
Yukon 8
Saskatchewan 17
Quebec
Prince Edward Island 6
Ontario
Nunavut 4
Northwest Territories
Nova Scotia
Newfoundland & Labrador 11
New Brunswick
Manitoba 13
British Columbia
Alberta
Obj. #5
Obj. #4
Obj. #3
Obj. #2
Obj. #1
Province
10/28/06

10. Total no. of funded projects by objective
10/28/06

11. $ allocated by objective (000)
10/28/06

12. % of total allocation used by objective
10/28/06

13. Progress towards objectives
10/28/06

14. Unfunded projects by objective (000)
10/28/06

15. 2007-2008 National Strategic Priorities
Objective 1
Increase access through P/T Council networks:
Increase the number of new institutions contributing to ARCHIVESCANADA.ca
Increase the number of institutions contributing new descriptions
Increase the number of archival RAD descriptions at the fonds, series and sub-series levels
Re-description of fonds that are not RAD compliant
10/28/06

16. 2007-2008 National Strategic Priorities
Objective 2
Projects that creatively propose new ways to attain this objective by:
Using innovative ways to increase awareness or by reaching out to new audiences
Encouraging partnerships with non- traditional user groups
10/28/06

17. 2007-2008 National Strategic Priorities
Objective 3
Projects that increase the participation of Aboriginal and ethno-cultural groups in archival heritage and thereby their representation in Canada’s archival system
Projects which provide access to collections when the Aboriginal and ethno- cultural content is not evident to the user through existing descriptions
10/28/06

18. 2007-2008 National Strategic Priorities
Objective 4
Archives and education advisor projects that continue to build and maintain the capacity of archival networks
Projects that are strategic in focus and help develop the breadth and depth of archival networks making them more independent, self-sufficient, and sustainable
10/28/06

19. 2007-2008 National Strategic Priorities
Objective 5
Preservation advisor projects that continue to build and maintain the capacity of archival networks
Projects to treat or reformat records of significant value at grave risk of loss
Projects that implement global assessment recommendations
10/28/06

20. Timetable for 2007-2008 Applications & Adjudication
Submission deadline for P/T Council adjudication priorities (up to 10pts):
November 24, 2006
Availability of forms and guidelines online:
December 4, 2006
10/28/06

21. Timetable for 2007-2008 Applications & Adjudication
Submission deadline for all applications:
February 13, 2007
Notification of decision about Advisor applications:
By March 16, 2007
Notification of decision about P/T Council, BCA, and institutional applications:
By May 7, 2007
10/28/06

22. Feedback and Revision
Feedback received from Councils, adjudication committees, Archives Advisors
Identified strengths and weaknesses
Improvements recommended:
Programme guidelines
Application, adjudication and checklist forms
Prepare an application guidebook
10/28/06

23. What is left to do?
10/28/06

24. Contribution Administration
In progress:
Revise:
Programme Guidelines
Forms
Complete the project final report form
Develop a performance measurement plan
10/28/06

25. Performance Measurement Planning
Define performance indicators
Decide methodology to measure
How, who, using what data source
Collect baseline data to create benchmarks against which to measure future progress
Use existing data
Collect data that does not exist
Set targets in 2007/08
10/28/06

26. Performance Measurement Planning
Develop an implementation plan
Report results using a standard survey instrument to collect uniform and consistent data
Annual reporting
Formative reporting (mid-course correction)
Assess
Correct and adjust
Summative reporting
10/28/06

27. Performance Measurement Planning
Evaluate
Formative years (2007/08 and 2008/09)
Summative year (2009/10)
Financial audits, performance audits, surveys, documentation review, open-ended interviews, case studies, and focus groups
Request programme renewal with increased allocation (2010/11)
10/28/06

28. Performance Evaluation
Number of institutions that contribute descriptions to ARCHIVESCANADA.ca
Number of times an individual makes points of contact with an archives or uses material
Number of fonds in the national catalogue that contain descriptive entries about Aboriginal content
Number of people trained, tools developed, and promotional activities
Number of global preservation assessment recommendations implemented
10/28/06

29. Strategic Coordination
National calendar of training opportunities
NADP application guidebook
Contents for an emergency response kit
Toolkit to fundraise for collections care
10/28/06