1. Requesting & Receiving
Logistics Course
Requesting & Receiving
Supplies

2. Terminal Learning Objective
Student will be familiar with the processes, procedures, and forms used when requesting, receiving, and reporting supplies & equipment

3. Agenda Methods for Acquiring Supplies & Equipment Use of Priorities
Documenting Transactions
Receiving Actions

4. Acquiring Supplies & Equipment
Automated Property Book
Manual Property Book
Installation Property Book Officer (IPBO) provides support for automated property books
The IPBO often prescribes the methods & procedures for acquiring supplies (fax, , or mail)
Installation Property Book Officer (IPBO) does not support manual property books
Normal supply request procedures
DA Form ; Standard Stock Single Line Item
DD Form ; Non-Standard Single Line Item

5. Primary methods for Requesting & Receiving Supplies
GPC (limited usage)
DoD E-Mall / MILSTRIP
Lateral Transfer
All items ordered must be authorized in an authorization document

6. Contact website POC to gain access & become an authorized user
DoD E-Mall
Formerly WARFIGHTER
An on-line catalog and order fulfillment system
Anyone, at any time, anywhere in the world, can check latest information on items stocked and sold by Defense Supply Center Philadelphia (DSCP)
Only authorized personnel with a valid DODAAC may place orders
Contact website POC to gain access & become an authorized user

7. What can this website do for me?11
What can this website do for me?
Excellent reference to obtain item size, NSN, etc
Market Baskets contain list of authorized items for JROTC and SROTC managed by DSCP
Quick / advanced search using keywords, description, NSN, procurement group code, or specification number

8. DoD E-Mall / Warfighter Website

9. Shopper Landing Page
Shopper
Landing
Page
Specialty
Store

10. Specialty Stores Browser
Warfighter

11. Browse Specialty Stores
MARKET BASKET

12. Browse Specialty Store
MARKET BASKET
Uniform/
MPA
OCIE/OMA

13. SELECTED ITEM, OPENS TO SHOPPING CART
Cart Summary
Select QTY

14. DoD E-Mall / Warfighter
Do not exceed your authorized funding allowance (up to $3000)
Authorized funding allowance is determined by your Support Installation
No split purchases
Combined MPA/OMA expenses will not exceed your total monthly AFA
Contact your Installation Agency Organizational Program Coordinator (AOPC) with questions

15. Special Clothing Sizes
DoD E-Mall / Warfighter
Log on ID/Password required
All instructions at the site
CC Cir addresses Leader Development Assessment Course (LDAC) & Warrior Forge (WF) Preparation
Contains clothing checklist
Instructions for obtaining non-tariff size clothing
Footwear

16. Note: Check Support Installations’ Central Issue Facility (CIF)
DRMO
HQCC is approving authority for any item requested from Defense Logistics Agency Disposition (DLAD, formally DRMO)
ROTC units send requests for DLAD property are submitted thru Brigade to HQCC
Account for non-expendable property drawn through the SSA from DLAD on the Battalion’s property book
Note: Check Support Installations’ Central Issue Facility (CIF)

17. Lateral Transfers-Overview
Items must be authorized by gaining unit’s TDA or CTA
Approval authority
Brigade Commander
USACC G4 Designee
DA PAM

18. Lateral Transfer Procedures - ROTC Unit
Complete DA Form 3161 to transfer property book items
Prepare enough copies to meet local needs
Document shortages using H/R annex procedures
Attach original copy of H/R annex to gaining unit copy of DA Form 3161
Sign & date block 13; forward to BDE for approval
(DA PAM , Para 3-18, Pg 37)

19. Lateral Transfer Procedures - Brigade
Brigade Commander (if TDA-PBO) is approval authority, if redistribution of property is within Brigade
Brigade ensures item(s) is authorized by gaining unit’s CTA or TDA
If equipment is not needed internally, BDE equipment list to USACC G4 which publishes a list of items available for redistribution in the command
Transfer Approval (CCR 700-1)

20. Lateral Transfer Procedures – Losing PBO
After the lateral transfer is approved
Assign document number
Cancel all requests for components on order
Notify gaining PBO
Ensure OMA funds are transferred for missing components
After gaining unit signs L/T, post transfer document to the property book
File DA Form 3161 in supporting document file

21. Lateral Transfer Procedures - Gaining Unit
Conduct receipt of property inventory IAW DA Pam , para 9-2
Assign a document number to DA Form 3161
Return signed copy of DA 3161 to losing unit
Post transfer to property book
File original DA 3161 in supporting document file
Submit requests for component shortages

22. Use of Priorities Use is the same for both Automated or Manual
Force Activity Designator (FAD)
SROTC : FAD III
JROTC: FAD V
Priority (PD) from highest to lowest
SROTC 03, 06, and 13
JROTC 08, 10, and 15
Use correct PD when submitting requisitions

23. Cancellation/Reconciliation
Cancellation Procedures, paragraph 2-29
Reconciliation/validation of supply requests, paragraph 2-31 (monthly)
Follow up procedure, paragraph 2-26
DA PAM

24. Document Register The document register is a record of document
numbers assigned to supply transactions
ROTC units supported by IPBO may be
required to keep an expendable/durable document register
ROTC units with own PB maintains both
expendable/durable and non-expendable
document registers
DA Form CCR 700-1

25. Document Register (DA Form 2064)
Automated & Manual
Non-Expendable Items (all classes)
Expendable Items/Durable (all classes)
Record all supply transaction in appropriated Document Register
File non-expendable in supporting document files

26. Expendable/Non-Expendable Items
Personal property not consumed in use; retains its original identity during use (i.e. radio, telescope, drill rifle)
Accounted for at user level using Property Book
ARC of “N” in the FEDLOG
For list of items, see AR 735-5, Para 7-2 & 7-3
Expendable Items
Items which are consumed in use or which looses its identity in use (i.e. paint, office supplies & repair parts)
RPA clothing & OCIE
ARC of “X” in the FEDLOG
For list of items, see AR 735-5, Para 7-4 & 7-5

27. Durable Items
Personal property, not consumed in use, does not require property book accountability
Due to unique characteristics requires control when issued to user
ARC of “D” in the FEDLOG
Items listed, see AR 735-5, Para 7-6 & 7-7
HQDA message Z Apr 04, Property Accountability Threshold Change to $5,000 for Property Accountability Below the Stock Record Account
Items meet criteria will be controlled as durable property
Exceptions: land, sensitive items, reportable items control code (RICC) other than 0 (zero)
CCHQ provides additional guidance for IMPE items

28. Supporting Document Files
Contain all documents that support closed-out entries on the non-expendable document register
Maintain expendable/durable document register for cadet clothing and OCIE transactions (applicable to local disposal actions)
Retain closed-out Doc Regs for two years
Identify blocks of serial numbers for different uses and record in a memo signed by the PBO
See (Right Site) for instructions

29. Asset Reporting
Use Velocity Management as the method to report major items, major secondary items, and small arms (AR Ch 2-9)
Process all receipt documents
Post to Document Register
Note Budget
Post to Property Book
File Documents
Document(s) processed within 72 hours upon receiving goods
Use MFR if for some reason you are not able to process and post in 72 hours

30. Receiving Actions Inventory items Record on document register
Post to PB or informal records
Asset Reporting-copy to Support Installation within 72 hours
CCR 700-1, Para 2-5

31. Tracking High Visibility, High Value Items
Items with Reportable Item Control Code “2” & “A”
Continuing Balance System-Expanded (CBS-X)/
Logistics Integrated Database (LIDB)
Unique Item Tracking (UIT) 
PBO/MPC furnishes the installation CCA a copy of
all adjustment documents 
Keep property book current by screening SB
semi-annually 
Annual Reconciliation by mail-in procedures

32. CBS-X Property Book Supply Actions
Forward copy of all manual transactions posted to
PB for RICC “ 2” and “A” items
T/I excess or unserviceable
Lateral Transfer
Administrative Adjustment Report (AAR)
Financial Liability Investigation of Property Loss (FLIOPL)
Cash Collection Voucher or Statement of Charges
Request for issue or turn-in (found on installation)
Quantity change for substitute in property book
Beginning Inventory (RICC chg & CTA report)
Use record of transmittal when forward transactions
Annual CBS-X reconciliation completed as directed

33. Unique Item Tracking (UIT)
High visibility of Small Arms by Serial No.
Items recorded in SB with RICC “A”
Weapons
Air Rifle – 4.5MM
Demil (Dummy drill - M1903/M1s)
.22 cal weapons rifles/pistol
SI Small Arms serialization surety officer
(SASSO)
Notify NLT 3 days after receipt or turn-in action
Forward copy of documents to CCA for CBS-X
(AR 710-2, para 2-9, CCR700-1, para 2-6 & web site)

34. QUESTIONS