1. 7 ways to clean up the catalog
(7 minutes to talk about, more than 7 minutes to do the cleaning)
Sarah Theimer, University of New Hampshire
I did MARC and non-MARC record clean up at Syracuse as well and found the same issues so I know it is not just me. This list has been generated from a much much bigger list of quality lapses. These were selected for their seriousness and impact.

2. Dimensions of quality
Definition: Quality metadata meets the needs of the user
Some Dimensions:
Accuracy: Information is correct
Completeness: No missing mandatory fields or subfields
Consistency: Same terms used
Timely: Physical item needing cataloging should not live there.
Cost: Thresholds are location specific, but a catalog record that takes weeks to create may not be considered high quality.
Because the talk is aiming to be system agnostic I am avoiding exact details on how this is done. Will include list of helpful tools at the end.

3. When looking for problems you might want to exclude:
Unless specifically looking for them:
Suppressed records
Order records
Records for reserve material
Locally created records for keys, laptops, rooms, etc.
*Decide and articulate which records quality standards do and do not apply to

4. #1 Records with no 245 Impact: Bad public display, inhibits searching and identification
Find
Your local system may have a way
MarcEdit
Marc Report/MARC Analysis
Correct
Using call number, find the material
Add title, Double check the record
Ask why
On the fly
Bad overlay
Bad old migration
You might think this is impossible, but it is not.

5. #2 Electronic material with no 856 Impact: missing access, confused public
Find
Create list of records with an electronic location, but no 856
Correct
Determine whether an 856 need to be added or the record needs to be suppressed/deleted.
Ask Why
Order records that were never replaced
Placeholders from a migration

6. #3 No Holding/Item record Impact: Lack of call number and or location in catalog
Find
ILS report
Correct
If item doesn’t exist or exists on another record suppress or delete
If record represents a real resource, complete the cataloging
Check Holdings on OCLC
Ask Why
Withdrawal not completed
Holdings was suppressed, not bib
Cataloging was done on a different record
We used to call these orphan bibs. Records out there by themselves.

7. #4. Physical item with no 300 Impact: incomplete public display
Find
ILS
MARC Edit
MARC Analysis
Correct
Add the 300 unless it is really an e-resource
Ask Why
Marcive records
Old music sound and visual material
Bad migration
DVD or VHS, 5 pages or 500 pages. Field 300 was extended to music sound recordings and visual materials in Prior to that time, music sound recordings specifications used field 305 (Physical Description for Sound Recordings (Pre-AACR 2)) and visual materials specifications used field 301 (Physical Description for Films (Pre-AACR 2)).

8. #5 Old order records Impact: may need to reorder
#5 Old order records Impact: may need to reorder. May be discouraging to the public.
Find: (The definition of old can vary by institution and where we are trying to get the material from)
ILS report of order records over a certain age
Correct
If we have given up on the order? Suppress or reorder
Was it cataloged on another record? (If a received order)
Ask Why
Cataloging failure to overlay
We received something different (Maps)

9. #6 Old On the fly records Find Correct Ask Why
Sometimes have internal codes make it easy to find
Sometimes location is circ desk
Correct
Check if it is already cataloged fully on a different record?
Is it on the shelf – Did it ever come back?
Ask Why
Material gets put back on shelf after circulating

10. #7 Non fiction without subject headings
Find: (This might also reveal bad coding of Fiction in the Fixed field)
Marc Report
ILS reporting might
Correct:
Reimport from OCLC
Create a few SH
Ask Why
Record created with little time

11. Useful tools MarcEdit Marc Report/ MARC Analysis Open Refine
Marc Report/ MARC Analysis
Open Refine