1. Botalista Software Presentation
Workshop:
Botalista Software Presentation
PS 8b – 14:30 – 16h00
Palese R. & C. Boillat: Botalista an open source tool to manage botanic gardens collections
Vivent D.: B & B, Bordeaux & Botalista
Bray L.: Botalista, a powerful holistic data management system built by the French speaking botanic gardens
Randin Ch.: How to enter into the Digital Era when being a mid-sized herbarium
PS 9b – 16:30 – 18h00
Eggenberg S.: Linking data from Botalista to the web-based data centre Info Flora
Palese R. & C. Boillat: Botalista use cases presentation

2. botanic garden collections
An open source tool
to manage
botanic garden collections
Palese Raoul & Boillat Cyril
With the support of:

3. What kind of informations to manage at the CJBG… excluding the library
Management of the G herbaria (6,000,000 specimens)
Management of living collections (16,000 specimens)
Production of the Index seminum
Management of the seed bank
Management of several scientific projects
(checklists, floras, conservation, …
The SIBG: a single IS for sharing information
between these five poles
Palese, R. & C. Boillat – 2017 July 29th – p.1/16

4. The SIBG: An information system to rEbuild
Specific management applications
php
Main management application
(SIBG-JIC)
Java – 10 years old
Senescent branch
Dissemination applications
php
Work processes
Main management application
Oracle – Forms – 20 years old
A single database
Oracle
Dead branch
Senescent trunk
Complete redesign of SIBG
Palese, R. & C. Boillat – 2017 July 29th – p.2/16

5. The Convention between Geneva and Paris
Realize functional evolutions of the SIBG-JIC software adapted to the needs of the City of Paris
Install the SIBG-JIC at the City of Paris
Collaborate to establish the specifications for a new open source tool to manage botanic garden collections
Palese, R. & C. Boillat – 2017 July 29th – p.3/16

6. Strategy adopted Redefine a global IT architecture
Conserve the work processes
Define modules for each main work process
Elaborate specifications by modules
IT developments realized at the CJBG
Palese, R. & C. Boillat – 2017 July 29th – p.4/16

7. Why working by module Iterative deployments
Workshops by module with partners
Specifications by modules
Provide users module by module
Easily scalable application
A new module  new functionalities
Application adapted to the needs of institutions
Users will be able to install the modules according to their needs
Palese, R. & C. Boillat – 2017 July 29th – p.5/16

8. Administration modules
The botalista modules
Floras management
Herbaria
management
BOTA-BIB
Bibliography
BOTA-DOC
Documents Images
BOTA-REP
Reportings
Transversal modules
BOTA-MAP
Spatial
BOTA-MOB
Mobility
BOTA-HER
Loans and storage
BOTA-FLO
Floras
BOTA-TAX
Taxa
BOTA-EXC
Purchase-Gifts-Exchanges
BOTA-NOM
Nomenclature
BOTA-PART
Herbarium specimens
BOTA-ACQ
Accessions
BOTA-PER
Persons
(authorities, collectors, determinators, etc.)
BOTA-COR
Correspondents
BOTA-REC
Field collections
BOTA-BS
Seed bank
BOTA-CMD
Plant material orders
BOTA-IS
Index seminum
BOTA-CULT
Living specimens
BOTA-COL
Thematic collections
BOTA-TIME
Timesheets
BOTA-ADM
Administration
Administration modules
Living collections management
BOTA-VIS
Tours
BOTA-ANI
Zoo
Add-on modules
BOTAVISTA
Dissemination tool
Compulsory dependency
Palese, R. & C. Boillat – 2017 July 29th – p.6/16

9. AVAILABILTY OF MODULES
BOTA-FLO
Floras
BOTA-MOB
Mobility
Floras management
Living collections management
BOTA-BIB
Bibliography
BOTA-DOC
Documents Images
BOTA-IS
Index seminum
BOTA-COL
Collections
BOTA-BS
Seed bank
BOTA-TAX
Taxa
BOTA-COR
Correspondents
BOTA-CMD
Plant material orders
BOTA-PER
Persons
(authorities, collectors, determinators, etc.)
BOTA-ACQ
Accessions
BOTA-REC
Harvests
BOTA-NOM
Nomenclature
BOTA-CULT
Cultures
BOTA-MAP
Spatial
Transversal modules
Herbaria
management
BOTA-PART
Herbaria specimens
BOTA-HER
Loans and storage
BOTA-REP
Reportings
BOTA-EXC
Purchase-Dons-Exchanges
BOTA-VIS
Tours
BOTA-ANI
Zoo
BOTA-TIME
Timesheets
BOTA-ADM
Administration
Administration modules
Add-on modules
BOTAVISTA
Dissemination tool
Available at the end of 2020
Available at the end of 2019
Available at the end of 2017
Already available
Available at the end of 2018
Palese, R. & C. Boillat – 2017 July 29th – p.7/16

10. Botalista and the World Flora online project
Target
An on-line flora of all known plants
- WFO project -
Necessity for the WFO to have a tool for managing its nomenclatural backbone
Palese, R. & C. Boillat – 2017 July 29th – p.8/16

11. Botalista and the World Flora online project
Taxonomists
Staging database
Nomeclatural backbone
Ingestion & Treatment
Nomeclatural
backbone
Content
Descriptions, keys,
distribution maps,
images, etc.
Flora projects
Web portal
Botalista community
Scientists
Public community
Palese, R. & C. Boillat – 2017 July 29th – p.9/16

12. Botalista… an institutional project
Botalista has to fulfill the needs of the collaborators of an institution as well as their external partners
CJBG site
local
mobile
Collaborators not on site
Worldwide
External partners
Palese, R. & C. Boillat – 2017 July 29th – p.10/16

13. Botalista… a regional project
Botalista must be able to manage data from different botanical gardens on a single instance and meet their needs
local
mobile
Palese, R. & C. Boillat – 2017 July 29th – p.11/16

14. Botalista… a national project
For gardens wishing to remain in control of their data, Botalista must nevertheless be able to meet their management needs and information sharing between gardens at the national level
BOGA queries the webservice provided by the CJB that interests the former
CJB returns the informations requested by BOGA
Webservices
Palese, R. & C. Boillat – 2017 July 29th – p.12/16

15. Botalista… an international project
For gardens wishing to remain in control of their data, Botalista must nevertheless be able to meet their management needs and information sharing between gardens at the international level
Webservices
Palese, R. & C. Boillat – 2017 July 29th – p.13/16

16. Hosting solutions Backups Provider servers
Administration or institutional servers
Backups
Administration servers
Palese, R. & C. Boillat – 2017 July 29th – p.14/16

17. Some screenshots
Palese, R. & C. Boillat – 2017 July 29th – p.15/16

18. And thank you for your attention !
Many thanks to my IT team:
Cyril Boillat
Laetitia Dallinge
Gaël Boquet
Ana Domingos
Antoine Magnin
And to the “beta-tester”:
Beat Bäumler (CJBG)
Jonas Duvoisin (CJBG)
Vincent Lipa (Paris)
Dominique Vivent (Bordeaux)
Laura Kassen (Bordeaux)
And thank you for your attention !
Palese, R. & C. Boillat – 2017 July 29th – p.16/16