1. ICD FREE STATE presentation at parliament
Period under review
APRIL 2007 – September 2007
By KI Kgamanyane - Provincial head

2. SECRETARY – PROVINCIAL
ORGANOGRAM – ICD FS
SECRETARY – PROVINCIAL
HEAD

3. STAFF COMPLIMENT 8 6 - 1 15 African Coloured Indian White Total Male
Female 8 6 - 1 15

4. BUDGET Programme 2007/2008 Budget Expenditure Available Funds
P1: Administration R
R93 000 R
P2: Investigation of complaints R R R
P3: Registration & Monitoring of complaints R R R
TOTAL R R R

5. ADMINISTRATION To provide effective and efficient human resources, financial, provisioning, auxiliary, Security and transport services

6. SUB
PROGRAMME
MEASURE/INDICATOR
TARGET
WORK RATE
Asset Management
Maintain updated Asset Register
Finalize appointment of Asset Holders
Address & implement control measures – at least 10% of identified priority risk areas
31 January 2008
31 March 2008
100 % compliance
100% compliance – appointment finalized
100%
Auxiliary Services
Reduced misuse of vehicles
All offices to implement the system after training
Quarterly reports
August 2007
- ELS implemented and functional
- Tracker installed
Financial Management
Full compliance with PFMA
Continuous
Budget allocated:-R3.944
Expenditure to date:- R1.644
Available budget:- R1. 831

7. Human Resource Management
2% - people with disabilities
31 March 2008
Target not reached
Maintain vacancy rate – less than 10%
Quarterly
Target exceeded: Fill vacant post within 30 Days
Integrity Strengthening & Risk Management
Risk Management Report
Target met: Report to H/O quarterly
Labour Relations
Workshop code of conduct, disciplinary code & grievance procedure - all employees
August 2007
Target met: Discuss policies during staff meeting
Special Programmes
VCT roll-out.
Office to comply by June 2007
Target met – programme launched

8. Supply Chain Management
Complete at least one stock taking of the storeroom
28 February 2008
100% Conducted
One conducted each quarter – 100%
Commence the process to evaluate service providers in order to identify & blacklist poor service providers.
30 June 2007
Conducted – evaluation done during payment of invoices - MONTHLY

9. APPOINTMENTS & STAFF MOVEMENT
TOTAL
REMARKS
VACANCIES 4
FILLED WITHIN 30 DAYS
APPOINTMENTS
NONE
STAFF TURN-OVER 3
RECRUITED BY OTHER DEPT – BETTER OFFER

10. VEHICLES GG 1 x ISUZU 4 x 2 BAKKIE 1 X ALMERA NISSAN 1 X FORD IKON 3
SUBCAR
1 X ISUZU 4 X 2 BAKKIE
1 X POLO CLASSIC
2 X APPLICATION AWAITED 2
TOTAL 5

11. COMPLAINTS REGISTRY RECEIPT, PROCESSING OF COMPLAINTS, DATA BASE ADMINISTRATION AND DVA MONITORING.

12. SUB PROGRAMME
OUTPUT
MEASURE / INDICATOR
TARGET
WORK RATE
Monitoring and Research
Processing applications for exemption in terms of DVA, received by provincial office
Time within which all applications for exemption must be finalized
Within 30 days of receipt
Target exceeded: 24 application received and all finalized within 30 days of receipt
Number of station audits conducted reflecting DVA compliance and recommendations to SAPS
Five (5) station audits per quarter
Target exceeded: 109 Station audits conducted within 5 months
Five (5) cell inspections per quarter
Target exceeded: 94 Cell inspections conducted within 5 months
Production of workshop report
One (1) workshop per annum
Target exceeded: 3 workshops in 5 months

13. SUB PROGRAMME OUTPUT MEASURE/INDICATOR TARGET
WORK RATE
Information Management System
Registration and allocation of new cases on the database
Time within which cases must be registered
Registration within 24 hours
90% compliance:
Challenges – server failure
Time within which cases must be allocated after registration
Allocation within 48 hours after registration
100% compliance
Communication
Marketing ICD
Number of community outreach activities to be undertaken
Five (5) community awareness programmes per quarter
Target exceeded 12 Outreach in 5 months

14. INVESTIGATION
INVESTIGATION OF DEATHS, CRIMINALITY, CORRUPTION AND MISCONDUCT COMMITTED BY SAPS.

15. SUB PROGRAMME
OUTPUT
MEASURE/INDICATOR
TARGET
WORK RATE
Investigation of Complaints
Investigate all registered complaints of deaths, criminality including corruption & misconduct allegedly committed by members of the SAPS
Finalization of Class I:
Deaths in custody / no police
involvement, within 30 days.
60%
10 cases reported, all closed. 100% compliance
deaths as a result of police
action / police involvement,
within 120 days.
5 cases reported, 4 closed and 1 active. 80% Compliance
Finalization – allegations of criminality within 180 days.
50%
Target not met: 74 received – 22 finalized 30% compliance
Finalization – Class 4 within 120 days.
Target met: 111 received – 54 finalized 49% Compliance
Attendance of crime scenes
70%
Target exceeded: 9 reported; 7 attended and 2 not attended - died in hospital.
78% Compliance
Attendance of post mortems
Target exceeded: 8 attended & 1 not attended – Undisputed natural cause. 89% compliance
Written feedback to stakeholders
Every 30 days
50% compliance -Letter / phone

16. CASE INTAKE UNTIL 30 SEP MONTHS CLASS APRIL MAY JUNE JULY AUGUST
SEPTEMBER
TOTAL
CLASS I 03 04 05 01 21
CLASS II 02 00
CLASS III 08 17 19 13 12 09 78
CLASS IV 15 16 06 93 27 39 42 33 36 20
197

17. MANNER OF DISPOSAL MANNER CLASS SUB UNSUB DISMISSED WITHDRAWN REFERRED
RESOLVED
TOTAL
CLASS I 29 20 1 - 50
CLASS II 5 3 14
CLASS III 66 60 25 7
158
CLASS IV 48
100 33 2
204
148
185 62 15
426

18. CLOSED CASES MONTH TOTAL APRIL 59 MAY 78 JUNE 90 JULY 88 AUGUST 62
SEPTEMBER 49
426

19. RECOMMENDATIONS TO DPP
MONTH
CLASS I
CLASS III
TOTAL
APRIL
MAY 1
JUNE 4 3 8
JULY 2
AUGUST 10 14
SEPTEMBER 6 7 11 21 32

20. RECOMMENDATION TO SAPS
MONTH
CLASS I
CLASS II
CLASS III
CLASS IV
TOTAL
APRIL 1 3 4
MAY 2 6
JUNE
JULY 8
AUGUST 5 10
SEPTEMBER 7 9 14 18 41

21. SCENES & POST MORTEMS ATTENDED
NOT ATTENDED
APRIL 1
MAY 3
JUNE 2
JULY
AUGUST
SEPTEMBER 5
TOTAL 10 4 13

22. COURT ATTENDANCE MONTH CLASS I CLASS III TOTAL APRIL MAY 1 2 JUNE 6 7
MAY 1 2
JUNE 6 7
JULY 3
AUGUST 5
SEPTEMBER 13 19

23. CONVICTIONS & ACQUITTALS
CLASS
CONVICTIONS
ACQUITTALS
DECLINED I 1 2 4 II
III 5
TOTAL 9

24. BACKLOG MOVEMENT APRIL -SEPTEMBER
MAY
JUNE
JULY
AUG
SEP
Backlog
390
342
281
216
149
119
Finalized/
closed 48 61 65 67 30 17
Percentage
12%
18%
23%
31%
20%
14%

25. BACKLOG STATUS
CLASS
TOTAL I 22 II 4
III 56 IV 27
102

26. BACKLOG STRATEGY OLD BACKLOG STRATEGY
New/ incoming files – One investigator
Current files – Two investigators
Backlog – Two investigators
NEW BACKLOG STRATEGY
Linking targets to I/O PA’s
Project – Operation Backlog
Review quarterly
ENVISAGED COMPLETION DATE – 01 MARCH 2008

27. ACHIEVEMENTS Reaching targets
Project compliance – All Police Stations visited
Visit to SAPS College – Graaff-Reinet (EC)
Reduced backlog by 65%

28. CHALLENGES CHALLENGES PROPOSED INTERVENTIONS Capacity
Increase staff compliment
Special programme Resources
Increase budget
Policies and Legislation
ICD Act & OUTDATED SOP’S
Training
Training for I/O - appointment
Policing Powers
Upon appointment
Shortage of resources; e.g vehicles
SAPS not legislatively bound by ICD recommendations
Amendment of SAPS Act
Vastness of Province
Satellite office

29. PROPOSED STRUCTURE
SECRETARY - PH

30. SATELLITE OFFICE

31. DVA None compliance complaints 5 Finalized 14 Workshops 3 Outreach 12
Application for exemptions 24

32. RECOMMENDATION BY PORTFOLIO COMMITTEE
1. DECENTRALIZATION OF POWERS
Overtime – approving authority extended to PH
Media – no changes, still HO
Recruitment – appointing powers - Level 8
Approval of expenditure increased
2. POLICY DEVELOPMENT
Consultative approach followed
3. ATTRACTION AND RETENTION OF STAFF
Retention policy in place
Investigator posts upgraded
4. TRAINING OPPORTUNITIES
Sound development
Not decentralized

33. 5. POLICING POWERS
No development
6. BUDGET CONCERNS
Provincial vastness & dynamics – S & T differs
7. RESTRUCTURING OF ICD
ICD Act – not yet in place
DVA – substantial development
Station audit – still with ICD
Cell inspection – no development
CAS system – no access
Satellite – FS to establish in April 2008

34. ANNUAL REPORT 2006/7 DEATH CASES RECIEVED FINALISED PERCENTAGE 56 26
46 (60)
CRIMINAL CASES
164
101
62 (50)
MISCONDUCT CASES
246
140
57 (60)

35. ANNUAL REPORT 2006/7 DEATH CASES BACKLOG CURRENT TOTAL 15 11 26
CRIMINAL CASES 67 34
101
MISCONDUCT CASES 98 42
140

36. Thank you