1. Tarrant County Criminal Courts Phase 1 Implementation
Monthly Status Meeting
January 7, 2017

2. Project Briefing Matt & Scott Key Items Matt & Scott
Agenda
Project Briefing Matt & Scott
Key Items Matt & Scott
Monthly Status Bryan & Katrina
Budget Matt & Scott
Questions Team 2

3. Key Items Financials As-Is Process Review
Microsoft NAV Functional Analysis
Cost Analysis 3

4. Monthly Status - Current4

5. Monthly Status - Accomplishments
Functional Process Mapping
Case Initiation Activities
Functional Owners reviewed To-Be Documentation in preparation for the To-Be collaborative session.
Conducted Case Initiation Baseline Training
Conducted To-Be Collaborative Sessions
Criminal Case Group 1 Activities
Completed the As-Is Visios
Completed the As-Is Visios Collaborative Sessions
Criminal Case Group 2 Activities
Started As-Is observations 5

6. Monthly Status – Accomplishments cont.
Implementation Plan
Conducted Training Assessment collaborative meetings to discuss training issues / options
Started analysis of Assessment information
Drafted highlevel timeline of Phase 2 Implementation Plan
Judicial Portal
Conducted a collaborative review session with Tarrant County Courts representatives and with IT 6

7. Monthly Status – Upcoming Activities
Functional Process Mapping
Complete Criminal Case Group 1 Detailed To-Be documentation
Start Financial As-Is observations
Continued Criminal Case 2 As-Is observations.
Start Bond Portal As-Is observations
Submit the Judicial Portal Whitepaper for acceptance
Review Project Charter
Phase 2 Implementation Plan
Create Draft Implementation Plan
Conduct Implementation Plan Collaborative Review Session 7

8. Monthly Status – January Meetings8

9. Monthly Status – Issues / Risks
Summary
Status
Probability
Impact
Dimension
Risk Index
Chasing Perfect System
Open
Low: 25% 2
Scope
0.75
Challenge to Change
Mod: 50%
Operational
1.5
FPM Onsite Environment Access Issues
FPM Scheduling Continuing Past Personnel Availability Date
High: 75% 3
Cost
6.75
Conflicting Instructions of Task
Treated
Very Low: 5% 1
Quality
0.05
Tunnel Vision on Individual Role
Working with Third Party Vendors
External
Delays in Decisions
Schedule
Timely Access to Critical Resources
Legislative Changes
4.5
Complex FPM Scheduling
Potential Attrition
Nov. Elections Could Impact Stakeholder Governance
Closed 9

10. Monthly Status – Issues / Risks10

11. Monthly Budget – TechShare11

12. Cumulative Budget – TechShare12

13. Monthly Budget – Tarrant County13

14. Cumulative Budget – Tarrant County14

15. Tarrant County Criminal Courts Phase 1 Implementation
Monthly Status Meeting
January 6, 2017

16. Tarrant County TechShare.Court Development Project
Monthly Status Meeting
January 6, 2017

17. Status Sprint 17 completed today 1/6.
Includes: Case Dashboard, Prosecutor Assignment interface, Court Wheel, Mass Docketing
We will publish the results on Tuesday of next week
Available to deploy in Tarrant early next week
Sprint 18 will start on 1/9 and will be completed on 1/27
Plan:
Working on Technical Design for E-File Texas Integration
Development activities to begin for Judicial Portal 2.0
Start on 1/16 and will be completed 3/31
Focus on Two-Way Integration
Enabling Common Workflows in The Courtroom
Development activities to begin for EDR Gateway Development
Start on 1/16 and will be completed 4/21
Enable management of EDR Reporting to DPS
ER3
Development activities to begin for Bond Portal in April 17

18. Tarrant County TechShare.Court Development Project
Monthly Status Meeting
January 6, 2017