1. PRR Activation Meeting
July 20th, 2017

2. Kudos!

3. Until Construction Ends!
153 Days
Until Construction Ends!

4. Until the First Specimen Moves to NCRC
262 Days**
Until the First Specimen Moves to NCRC
**Tentative

5. Overview
Construction Progress
Supplies (Kathy)
Safety and Waste (Brendon)
Patient Stories at NCRC
App Update

6. Activation Preparation
Month-by-Month
February 2017: Finalize Furniture / IT Preview / Safety (Safe Rooms)
March 2017: Finalize Furniture / IT Meetings / AV Finalized / Review Draft Move Plan
April 2017: Equipment and IT Review / Move Plan becomes more firm / “Mini Phase” discussions
May 2017: Support Services Overview
June 2017: Parking Overview / Safety Management (Waste) / Equipment Refresh and Equipment sequencing for the move
July 2017: Supplies and Logistics
August 2017: Support Services Finalization / Supplies / Equipment Review
September 2017: Supplies
October 2017: Security / Final Equipment Sessions
November 2017: Review Phase 1 Activities
December 2017: Revision of Operational Processes
Ongoing: Communication, Supply Management
Caveat: As with all planning efforts, this is subject to change based on new and updated information.

7. Construction
Progress

8. Drywall Installation is Starting!

9. Pathology
Supply Strategy

10. Video!

11. Current State X multiple benches in 11 labs 2,669 items Issues:
Orders are received at random times in the labs, causing disruption of bench work
Bench Work
Unpack
Receive and Resolve Order Issues
Put Away
Order
Remove Packaging Materials
Monitor Stock Levels
Bench Work is disrupted by supply tasks, which may cause errors
Common Supplies
Lab Specific Supplies
Areas do not have space to unpack and dispose of packaging material, resulting in messy work areas and corridors
Common items are being ordered by multiple areas
X multiple benches in 11 labs
2,669 items
Stock level monitoring is not process dependent
Visual Management is not broadly established to manage order points
Each lab is responsible for supply management, Including: Ordering, Receiving, Resolving Order Issues, Unpacking, Packaging Material Removal, Putting Items Away, and Monitoring Stock Levels

12. Ideal Future State Advantages: Reduce interruptions to Lab Bench Work
Remove Packaging Material
Supply Levels will be monitored through visual management, reducing the need for time consuming inventory counts
Put Away
Monitor Stock Levels
Unpack
Unpack
Supply ordering and receiving can be scheduled into the Lab Bench Work time.
Lab Storage
Receive and Resolve Order Issues
Common Supplies
Lab Specific Supplies
Bench Work
Order
Central Supply
Central Supply:
Single department responsible for ALL NCRC supply management: Ordering, Receiving, Issue Resolution, Unpacking, Waste Removal, Storage, & Replenishment
Lab Responsibilities:
Stock individual work stations
Put away lab specific supplies
Order high cost/test sensitive items

13. How do we go from here to there?

14. Plan of Action Complete Master Supply List – Living Document
Categorize supplies
Set replenishment methods
Checklist to be sure all items are in place on day 1 of operation at NCRC
Organize supply storage throughout NCRC
Central Supply
Lab Storage
Work Space Organization
Develop the Activation Plan for NCRC
Determine which items are required and the location each item needs to be placed
Acquire all supplies necessary to begin operation
Place all supplies in appropriate locations

15. What to Expect
The PRR Team will schedule “On Site” working meetings to partner with the labs to complete the following tasks.
Finalize all supply lists
Ongoing
Determine supply zones and supplies that will be used/stored within these zones
Target week: Aug 7th
Determine optimal workstation layouts and visual management plan
Target week: Sept 11th

16. Safety
And Waste

17. Patient
Stories at NCRC

18. Patient Stories
In 2018, a large portion of the Pathology department will move off-site, remote from daily contact with patients
Drawing inspiration from the desire to keep the patient at the center of our work, and from recent campaigns at Michigan Medicine, there is a multi-disciplinary effort to tell the patient story within Pathology spaces
Multiple ways to tell the story
Interior Design—art, wall-hanging, “wrap” around columns in labs, digital displays and other methods
Content / Stories – to be developed in conjunction with PFAC
Technical assistance -- Further descriptions or background will be available on the website

19. Artwork/Interior Design Digital Signage
Patient Stories / Pathology as Art / Branding / History of the Department

20. Artwork/Interior Design Digital Signage
Patient Stories / Pathology as Art / Branding / History of the Department

21. Artwork/Interior Design Digital Signage
Patient Stories / Pathology as Art / Branding / History of the Department

22. Themes
And Perspectives

23. “Why we do what we do” A Welcome wall Patient pictures
Short bio/Hobby/Occupation
Focus n who the patient is, the diagnosis, and a small part of the story
Include Pathologist and/or Staff member who has contributed
Overarching theme to all the patient stories—pathology enabling the patients to continue doing what they do

24. “Pathology as more than a diagnosis” “Beautiful inside and out”
Patient pictures with a pictures of the slide or cellular image that contributed to the diagnosis
Also include pathology or staff member in photo
Short description of diagnosis or treatment

25. “Beyond the Microscope”
Patient meeting pathology or staff member for the first time – the person who made an important diagnosis
Candid photo of patient with Pathologist/ Staff Member
Impact of connection between Pathologist/ Staff Member and the patient
Story/Diagnosis/Result

26. “Pathologist / Staff as Patients”
Stories of the impact of being part of the department and being served by the department

27. Purpose: Help the Move Captains keep track of tasks, and help the PRR Team see what work needs to be done.
“Go-Live” will be at August Activation Meeting
“App” Update

29. ? Questions https://www.pathology.med.umich.edu/
pathology-relocation-and-renovation-project