1. Payroll Department New Substitute Orientation 2016 - 2017
Type in your team project name
Insert a copy of your company name & logo if you have it
List the team lead and team members
It is also good to reference your Process Owner and the Champion (they could be the same person).

2. Located in the Central Office Annex Building
Payroll Contact Information
5358 W. Commerce
Located in the Central Office Annex Building
Payroll Main Line:
Fax:
Jason Martinez Payroll Supervisor
Nina Cisneros Payroll Specialist ext
Mary-Helen Flores Payroll Specialist ext
Bertha Solis Payroll Specialist ext
Sonia Trevino-Chacon Payroll Specialist ext
Matilda Gomez Calculation Specialist ext

3. Clocking In on TimeClock
Two Options
Desktop
Wall Station

4. Clocking In on the Desktop On-Screen TimeClock
Double Click On-Screen Icon
Click on “Clock In”

5. On-Screen Time Clock Enter your
6 digit Employee ID Number & Click “OK”
009997
Your name, time, and date will appear as below, then click “Continue”

6. On-Screen Time Clock Select “FULL DAY” or “HALF DAY”
According to assignment selected on AESOP
Click “Ok”

7. On-Screen Time Clock
Select Campus by Clicking on “+”

8. On-Screen Time Clock Listing of all Teachers will appear
Select the Teacher for your assignment
Then click “Ok”

9. On-Screen Time Clock
You have completed Clocking In

10. Clocking Out on the Computer
Click on “Clock Out”
Double Click On-Screen Icon

11. Clocking Out on the Computer
Enter your 6-Digit ID Number
Click “Ok”
009997

12. Clocking Out on the Computer
Your Name, Time, and Date will appear
Click “Continue”

13. Clocking Out on the Computer
You are done Clocking OUT

14. Time Clock -- Wall Clock
F 1
Scroll Up
Clock In
Clock Out
F 2
Scroll
Down No
Esc
Yes
Enter

15. Clocking In & Out on Wall Clock

16. Clocking In Steps on Wall Clock
Press “Clock In”
Swipe your ID Badge or enter your 6 Digit ID Number and Press “Enter”
Select Job Code
FULL DAY
HALF DAY
Select your Campus and Press “Enter”
Select your Teacher and Press “Enter”
Done

17. Clocking Out Steps on Wall Clock
Press “Clock Out”
Swipe your ID Badge or Enter your 6 Digit ID Number
Press “Enter”
Done

18. I FORGOT TO CLOCK IN…WHAT DO I DO?

19. Double Click On-Screen Icon
Forgot to Clock In
Click on “Clock Out”
Double Click On-Screen Icon

20. Forgot to Clock In
Enter your 6-Digit ID Number
Click “Ok”
009997

21. Forgot to Clock In
Click on “Yes”

22. Forgot to Clock In
Enter: Date
Time
Job Code
Note

23. Forgot to Clock In
Click on “Continue”

24. Forgot to Clock In
You are done Clocking IN and OUT

25. Reviewing & Approving Your Time
Click on “View”
Double Click On-Screen Icon

26. Reviewing & Approving Your Time
Enter: Employee I.D. Number 6 – digit number Click: “Ok”

27. Verify your name. Click: “View” button

28. Click On “Hours”

29. All Work Days for the Week Use “<<” to View Previous Week
Click to View Previous Week

30. To Approve Time Click on Box – Blue - Check Mark

31. You can add a “Note” for Payroll Specialist Click on “Note” Button & Enter Note
2nd Enter Note
3rd Click Ok
1st Click on Note

32. All Time is Approved Click on “Close”

33. Click on “Ok”

34. Projected Payroll #1 November 23, 2016 Will be paid for working
November 12 – 18 will be paid on
December 9, 2016

35. Projected Payroll #2 December 23, 2016 Will be paid for working
December 10 – 16 will be paid on
January 6, 2017

36. Projected Payroll #3 March 17, 2017 Will be paid for working
February 25 – March 3
March 4 – 10 will be
paid on March 31

37. IMPORTANT NOTES Sign the AESOP Substitute Sign-In Sheet Clock In & Out
Job MUST be in AESOP
Your Job should always appear on Sign-In sheet.
Make additional notes on Sign-In sheet if needed. Conflicts will cause pay discrepancies.
Clock In & Out
Review and Approve Your Time
“Long-Term” pay will start on 11th day of same job.
Write “LT” on AESOP Sign-In sheet each day of the job.
Payday schedule is on Payroll Dept. Web-Site

38. Direct Deposit It’s convenient and hassle-free.
Fill out a Direct Deposit enrollment form and submit it to the Payroll Department along w/a voided check to complete your enrollment.
Able to send deposits to multiple accounts.

39. Direct Deposit Form

40. W-4 Changes
Changes to exemptions/withholdings on your W-4 need to be submitted by the first week of the month to take effect on the next Bi-Weekly pay date.
Changes to your name and/or address need to be made on your W-4 and submitted to the Human Resources Department

41. QUESTIONS ?