1. Finance Program – Phase 2
Financial Reporting and Analytics (STAR) Working Group Kickoff Meeting
April 24, 2017

2. Agenda Welcome Working Group Purpose and Process
2 mins
Working Group Purpose and Process
10 min
Challenges for the Working Group
SmartView Tool and Reporting Introduction and Overview
Survey Results / Proof of Concept Demo
30 mins
Today’s Discussion Topics / Brainstorming Reports
Recap on Recommendations
10 mins
Needs updates
Project highlights= 4.5 min each slide

3. Working Group Purpose and Process
Our purpose
Process
Foster cross University collaboration to design and implement the financial reporting and analytics tool
Review options and articulate your preferences on behalf of your department/faculty
When asked, make recommendations on which option to be used
Seek input from your department/faculty and share with the project
Project Sponsors and ESC (if required) resolve outstanding issues/conflicts
Finance Services Directors and Community Financial Administrators review recommendations
Working Group identifies preferences/recommendations
Project team identifies options/issues

4. Challenges for the Working Group
We must constantly seek to make the impossible “possible”.
Ask ourselves these questions in this order:
Which option will bring the biggest benefit to the entire University?
What can we do to make this work?
How will this impact my department/faculty?

5. Smart View Tool and Analytics

6. How STAR Works
Data is extracted from…
And populated to…

7. Survey Results
We received 37 responses by March 15. This indicates approximately 50% response rate.
FINS and FAST are used on a daily basis.
The ability to compare a set of financial results to previous year, budget and forecast is extremely valuable.
Monthly and last 5 years trending analyses are extremely valuable for majority of respondents. Semesterly analysis has been mentioned in comments.
Besides regular chartfield groupings (Fund, Object, Department, Faculty, Program and Project), people expect to group by Object categories.
Other reports/features
Reports
Features
Reports to Tri-Council
Ability to create own report(Ad-Hoc)
Report to external sponsors or agencies
Ability to produce graphs
Salary and benefit report
Ability to export to Excel/PDF
Budget Variance report

8. Proof of Concept Demo

9. Today’s Discussion Topics
Category
Questions
Gap Fitting
Are there any other business requirements you would like the project to be aware of?
What do you think of the selected tool? Will it meet your expectations?
Training Tool
3. What training methods will work more efficiently?
Classroom training: training session / one-to-one training
UPK training
User manual / Troubleshooting guide
Some combinations of the above
Reports
4. How would you like to use the tool?
Default canned reports
Ad hoc reports
Create own reports on an as needed basis

10. Brainstorming Reports
What are the
Top 10 IMPORTANT Reports
for your work?

11. Preference Recap
Did we HEAR what you meant?