1. Weekly Administrator Meeting August 16, 2017
Research Administration
Jim Geddes, Vice Dean for Research
Susan Stark, Manager, SRAS

2. Upcoming Meeting Schedule
Third Wednesday of Each Month
August 16
September 20
October 18

3. SRAS Staff Updates
Drew Speer, Senior GPS Amy Smither, Grant Analyst Associate

4. Research-related Updates
Z4 Payroll JV Process – Trainings on August 21 and 22
Sign up via myUK ESS

5. Research-related Updates
Enrichment
--COM SRAS GPS provides guidance per the VPR’s site, “How Enrichment Splits Should be Calculated”
--Campus-wide spreadsheet shared with colleagues for those faculty with regular, recurring enrichment splits

6. Research-related updates
Responding to s from Research Financial Services (formerly Sponsored Projects Accounting): expectation of 5 day limit

7. Recent NIH Notices of Interest
Highlighted in the Weekly Research Update
NOT-OD , limit on hours of work in addition to trainee assignment
NOT-OD , new pre-doc stipend of $23,844 for FY2017

8. Questions? SRAS Website:
SRAS Staff Contact Information:

9. Research Investment Program Implementation Team

10. Best Project Overview 10 10
© 2017 HURON CONSULTING GROUP INC. AND AFFILIATES. ALL RIGHTS RESERVED.

11. Initiatives and timeline11 11
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12. University of Kentucky
Team Members (to date)
University of Kentucky
Dr. Jim Geddes
Dr. Douglas A. Andres
Dr. Alan Daugherty
Dr. Xianglin Shi
Dr. Susan Smyth
Dr. Mark V Williams
Christy Anderson
Brad Kidd/Anne Wray
Research Space Mgmt
Dr. Becky Dutch
Darin Cecil
Ann Emmerson
Clinical Trials
Dr. Phil Kern
Gabe Harris
Susan Stark
Huron
Matthew Faris
Deborah Biggs
Quinton Kelly
Eric Tomasini
Erin Pennington 12 12
© 2017 HURON CONSULTING GROUP INC. AND AFFILIATES. ALL RIGHTS RESERVED.

13. Next Steps Circulate Current State Info to Impl. Team
Gather Data
Perform Interviews
Document Current State
Circulate Current State Info to Impl. Team 13 13
DRAFT
© 2017 HURON CONSULTING GROUP INC. AND AFFILIATES. ALL RIGHTS RESERVED.

14. Research Space Management and Research-Related Overhead
Overview:
Develop the process and policy and structure to support the management of research space. Additionally, identify other opportunities to decrease the institutional support of research-related expenses.
Approach:
Create business case for change (4 months)
Develop approach and lead program steering committees to identify improvement opportunities.
Develop current and future state analytics to support project team decision making process.
Review the occupancy plan for the new research building and alignment to the development of the F&A cost rate proposal.
Implement agreed upon recommendations (4 months)
Update policy and processes, which could include the following:
Changing the space management governance structure and process.
Changing research dollar density targets.
Developing management space review process and management actions for not meeting established targets.
Developing space cost funding model.
Work with UK to develop a communications plan.
Identify and design management reports and metrics.
Oversee the development of the management reports and metrics. 14 14
DRAFT
© 2017 HURON CONSULTING GROUP INC. AND AFFILIATES. ALL RIGHTS RESERVED.

15. Clinical Trial Revenue
Overview:
Identify opportunities and actions to improve revenue from industry-funded clinical trials.
Approach:
Create business case for change (4 months)
Develop approach and lead program steering committees to identify improvement opportunities which could include some of the following:
Changing the budgeting and negotiation policy.
Identifying opportunities to encourage more faculty participate in clinical trials.
Identifying opportunities to increase the volume of clinical trials in all UK HSC facilities.
Develop current and future state analytics to support project team decision making process.
Develop timeline and work plan for improvement opportunities.
Implement agreed upon recommendations (3 months)
Create or update policies, where required.
Work with UK to develop communications plan.
Identify and design management reports and metrics.
Oversee the development of the management reports and metrics. 15 15
DRAFT
© 2017 HURON CONSULTING GROUP INC. AND AFFILIATES. ALL RIGHTS RESERVED.

16. Research centers and programs
Overview:
Evaluate the current financial and operational performance and the programmatic alignment of the UK COM’s research programs and centers to their strategic goals. Identify management actions to improve current performance and policy changes to guide the creation and ongoing monitoring of research program and center performance.
Approach:
Create business case for change (4 months)
Develop approach and lead program steering committees to identify improvement opportunities which could include some of the following:
Identifying research programs and centers for expansion, consolidation, or elimination in the near or mid-term.
Changing requirements for creating new or eliminating existing research centers and/or programs.
Develop current and future state analytics to support project team decision making process.
Develop timeline and work plan for improvement opportunities.
Implement agreed upon recommendations (3 months)
Create or update policies, where required.
Work with UK to develop communications plan.
Identify and design management reports and metrics.
Oversee the development of the management reports and metrics. 16 16
DRAFT
© 2017 HURON CONSULTING GROUP INC. AND AFFILIATES. ALL RIGHTS RESERVED.

17. Research Core Facilities and Shared Equipment Labs Initiative
Overview:
Implement policy and process changes to reduce institutional subsidization of research core facilities.
Approach:
Create business case for change (4 months)
Develop approach and lead program steering committees to identify improvement opportunities which could include some of the following:
Developing internal and external marketing plan and marketing materials for core services; distribute marketing materials to potential core users.
Review of the current policy and processes that guide the UK COM’s administration of research core facilities and assessing the institutional compliance with policy. Revise where required. The review areas include policy and processes for the following:
Costing and pricing of research core facility services.
Establishing and closing a research core facility.
Revise guidance for how third parties contract with UK COM’s core facilities.
Develop current and future state analytics to support project team decision making process.
Develop timeline and work plan for improvement opportunities.
Implement agreed upon recommendations (4 months)
Update policy and process, where required
Work with UK to develop communications plan.
Identify and design management reports and metrics.
Oversee the development of the management reports and metrics. 17 17
DRAFT
© 2017 HURON CONSULTING GROUP INC. AND AFFILIATES. ALL RIGHTS RESERVED.