1. Public Policy Committee Meeting
03 May 2017
Luray Room, Hilton Crystal City (Arlington, VA)
Chaired by: John Rose, VP Public Policy
8:30 a.m. – 12:00 p.m. ET
Welcome to our new member, Amber Abbott-Hearn (Region III DD)

2. Agenda
Welcome John Rose (10 min)
CVD 2017 Recap Robert LaBranche (30 min)
Honors & Awards Update Steve Sidorek (30 min)
Forum Integration Update Sandy Coleman (10 min)
Policy Paper Process Sam Magill (45 min)
Future Hill Briefings Phil Hattis (45 min)
“August is for Aerospace” Pilot Program Steve Justice (30 min)
Next Telecon and Meeting Steve Sidorek (5 min)
Closing Comments John Rose (5 min)
Adjourn

3. Robert LaBranche, Co-chair CVD Program Subgroup 03 May 2017
CVD 2017 Recap
Robert LaBranche, Co-chair
CVD Program Subgroup
03 May 2017

4. Team Stats States Represented Number of Participants
Office Visits (including drop-bys)
Percentage of Offices Visited
Discussions w/ Elected Officials
Alabama 6 9
100% 3
Arizona 7
64%
California 15 18
33%
Colorado 2 8
89% 4
Delaware
Florida 11 23
79%
Georgia
94%
Illinois
10%
Iowa 12 5
83% 1
Kansas
50%
Louisiana
Maine
Maryland 10
Massachusetts
55%
Michigan
38%
Minnesota
Mississippi
Nevada
New Jersey
21%
New Mexico
80%
New York
28%
North Carolina
27%
North Dakota
Ohio
Pennsylvania
20%
South Carolina
56%
Texas
32%
Virginia 14 13
Wisconsin
40% 29
123
222 32

5. General Observations Marketing/promotion of event was successful
Majority of participants were students and YPs
Most state captains did a great job
$20,000 is adequate for MPP funding
2018: Individual requests only!
Formal training session and evening reception were well attended/received
GovOps representatives insights were constructive
Training webinars remain helpful and effective
2018: Intend to record webinar and post to CVD webpage
Very few staffers attended evening reception
Remarks by Rep. Kilmer were on point
Issues of Most Interest:
STEM education, workforce development/retention, worker visa reform, R&D investment, and funding instability (per real-time survey)
Hope to hold the reception in a larger room next year (Rayburn Foyer or Gold Room)

6. Surveys Real-time Survey (99 meeting responses)
Specific details about the individual office visits
Staffer’s contact information
Member’s participation?
Key issue areas discussed
Member and staffer’s knowledge or aerospace issues, interest in material covered
Questions and feedback
Post-Event Survey (46 responses)
Basic information about the participant
General feedback about the webinars, training session, team captains, team meetings, and evening reception
Suggestions about how we can improve upon for next year's CVD program

7. Better guidance for researching members of Congress
Items to Consider for 2018
Training:
Better guidance for researching members of Congress
Explanation of the legislative process (how bills become law) and the importance of committees
More useful nuggets about Capitol Hill (e.g. which doors to use, how each building’s room numbers work, cafeteria locations, etc.)
More mock Hill meetings (w/ members participating)
Provide pertinent legislation document further in advance
Scale back number of Key Issue areas?
Key Issues: Must continue to remind state captains and participants that they should speak generally about the three “buckets” and then focus on one or two issue areas of relevance to the particular office/member
Guidance/Research: Consider putting together a FAQs page and recorded vignettes about how research a member of Congress (issue stances, district, voting record, etc.)

8. Items to Consider for 2018 (cont.)
Visits:
Number of AIAA members by state (single page U.S. map) – in the works!
Badges w/ AIAA logo or lapel pins for attendees
Master schedule for all team meetings (shared document)
Blank AIAA “Thank You” cards for teams to send to staffers/members
Reception:
“AIAA CVD Reception” sign (no date/year)
Someone checking-in reception attendees and providing name tags to congressional staffers
Non-alcoholic beverages for under-aged participants
Should continue including invitation in outreach folders

9. Targeted Date: Wednesday, 21 March
2018 Event
Targeted Date: Wednesday, 21 March
Congressional recess will likely fall the weeks of 26 March and 2 April (Easter is 1 April)
Formal training session to be held afternoon prior
John Rose hopes to secure Boeing (Crystal City) conference room
Lockheed Martin Global Vision Center is happy to host us again
Consistent Date: 3rd Wednesday of March (would post dates for the next three years on the CVD web page)
Note: We’re moving toward a consistent date regardless of Congress being in session

10. Honors & Awards Update Steve Sidorek
Manager, Public Policy and Government Relations
03 May 2017
Carol Stewart is retiring 12 May, and Tricia Carr will be taking over the HAC duties

11. 2018 Durand Lectureship in Public Service

12. Voting Results, Recommendation, and Decision
ballot was circulated to members on 31 March 2017
Balloting closed on 14 April 2017
13 of 18 members voted
Dan Mote, President of the National Academy of Engineering, was nominated as the 2018 Durand Lecturer
HAC has endorsed and confirmed the nominee
If he is unable or unwilling to accept Doug Loverro will be offered the lectureship in his place
Doug Loverro and Todd May’s nomination packages can be considered for 2019 Lecture
Durand Lectureship in Public Service to be presented at SciTech, January 2018
Lecture topic to be determined by PPC (by 30 June!)

13. 2018 Public Service Award

14. Process and Schedule Nomination Deadline 01 October 2017
Nomination Package: Signed nomination form, supporting nomination materials, and three signed one page letters of endorsement from AIAA members
Nomination Form:
Nomination Requirement: One or more (for a qualified nominee) required
PPC Vote October 2017
PPC Recommendation to HAC NLT 15 November 2017
HAC Presentation to Board for approval January 2018
Award presented at Gala May 2018
PPC members must start thinking about candidate(s)!

15. Public Policy Awards – Items to Consider
Reduce number of required Durand nomination packages
HAC supportive of reducing number from 3 to 2!
Broaden pool of viable candidates
Consider candidates still in office (appointed or elected)
Leverage groups inside and outside the Institute
Corporate Member Committee
WashOps POCs
Academics

16. Forum Integration Update
Sandy Coleman
Co-Chair, Forum Integration Subgroup
03 May 2017

17. Upcoming Forums SciTech Forum Propulsion & Energy Forum SPACE Forum
2018: January, Gaylord Palms, Orlando, FL
2019: January, Grand Hyatt, San Diego, CA
2020: January, Grand Hyatt, Orlando, FL
AVIATION Forum
2017: June, Sheraton Denver, Denver, CO
2018: June, Hyatt Regency, Atlanta, GA
2019: June, Hilton Anatole, Dallas, TX
Propulsion & Energy Forum
2017: July, Hyatt Regency, Atlanta, GA
2018: July, Duke Energy Convention Ctr., Cincinnati, OH
SPACE Forum
2017: September, Hyatt Regency, Orlando, FL
2018: August, Hyatt Regency, New Orleans, LA
* P&E and SPACE combined in 2019
(JW Marriott, Indianapolis, IN)

18. Propulsion and Energy 2017 (10-12 July)
Tactical Outlook
AVIATION 2017 (05-09 June)
Manuscript Deadline: today!
Cybersecurity Symposium
Transformational Electric Flight Workshop and Expo
Demand for Unmanned taking place concurrently
Propulsion and Energy 2017 (10-12 July)
Manuscript Deadline: 14 June
Pushing Boundaries through Innovative Design and Technology
SPACE 2017 (12-14 September)
Manuscript Deadline: 14 August
Game Changer in Space Policy, Research and Development, Funding, and Manufacturing

19. Strategic Outlook Strategic Outlook
Steering Committees asking PPC for input on potential sessions or speakers that would address some of the key issues on the following forums:
Propulsion & Energy 2017
SPACE 2017
SciTech 2018

20. Sam Magill Co-Chair, Key Issue Development Subgroup 03 May 2017
Policy Paper Process
Sam Magill
Co-Chair, Key Issue Development Subgroup
03 May 2017

21. Types of Policy Papers Information Paper Position Paper
A paper that provides information only on a particular topic and does not make any formal policy recommendations. They may be written to support the Institute’s key issues. Information papers are subject to approval at the Section, Technical Program, and/or Standing Committee level.
Position Paper
A paper that provides an objective and balanced study with a clear AIAA position on the best course of action by government, industry, academia, or other stakeholders to address an issue of interest or concern to AIAA members. At a minimum, these papers are subject to review and approval by the PPC and the Board of Trustees.
A paper that provides an objective and balanced study reflecting the collective position of a group or coalition of groups within the Institute. The paper may include formal recommendations of government action on the issue. It is important to note that this paper represents the views of the sponsoring group, but not necessarily the views of AIAA.

22. Continued challenges and confusion with current process
Policy Paper Process
PPC owns the process
“Other applicable Institute stakeholders” must be engaged
Continued challenges and confusion with current process
Perplexing procedures in a January 2011 governing document
Separate guidelines also exist
Small group has studied existing process and are proposing new, simplified guidelines
Reviewers: Steve Dunn, Justin Kugler, Sam Magill, and John Rose
The Intelligent Systems TC has publicly released the first edition of the “Roadmap for Intelligent Systems in Aerospace”
TC’s leadership is involved, ISG to pass draft on to TAC
PPC reviewers must provide feedback soon!

23. Information Papers Proposed Guidelines
Once an information paper has been drafted, the authors must submit it electronically to AIAA’s Manager of Public Policy and Government Relations. The paper will then be considered by the PPC Chair and the committee’s reviewers. The Chair and the reviewers will then determine if any changes must be made to the paper, and may elect to involve the broader committee if necessary. The Manager of Public Policy and Government Relations will provide the PPC’s feedback to the authors.
Upon revising the paper, the authors will resubmit it to the Manager of Public Policy and Government Relations. Once a final review is conducted the PPC Chair and reviewers will make the one of the following decisions:
Concur – The information paper is approved and can now be published.
Concur with recommendations – The information paper is approved provided the PPC’s recommendations are made. The paper can then be published.
Non-concurrence – The information paper was rejected by the PPC and will not be published.
Does the PPC have the right to completely shut down publication of something at a TC or Section level per se? There should be an appeals process clearly explained in the guidelines!

24. Proposed Guidelines (cont.)
Position Papers
Authors submitting a position paper representing the views of the authors/committee should follow the same guidance as those submitting information papers. The PPC will review all content and determine if the paper is relevant and timely. Other applicable Institute stakeholders will also review the paper for accuracy both in the background provided and in the assumptions provided in its recommendations. After the necessary iterations have taken place the PPC and the other applicable Institute stakeholders will ultimately make one of the following decisions:
Concur – The position paper is approved and can now be published.
Concur with recommendations – The position paper is approved provided the PPC and/or other applicable Institute stakeholders recommendations are made. The paper can then be published.
Non-concurrence – The position paper was rejected by the PPC and/or other applicable Institute stakeholders and will not be published.
Authors submitting a position paper representing the views of the Institute should follow the steps listed above; however, once the paper has been approved by the PPC and other applicable Institute stakeholders it must then be considered by the AIAA Board of Trustees. The Board members will ultimately choose to either concur or not concur. Non-concurrence will prevent the paper from being published. With the Board’s approval, the paper can be published.
Does the PPC have the right to completely shut down publication of something at a TC or Section level per se? There should be an appeals process clearly explained in the guidelines!

25. Phil Hattis Co-Chair, Engagement Activities Subgroup 03 May 2017
Future Hill Briefings
Phil Hattis
Co-Chair, Engagement Activities Subgroup
03 May 2017
Change name to the Hill Forums Subgroup?

26. Timeline of Capitol Hill Events
115th Congress, 1st Session
January 2017: Aerospace 101
29 March 2017: Congressional Visits Day
June 2017: Informational session on specific key issue
September 2017: Informational session on specific key issue
115th Congress, 2nd Session
March 2018: Congressional Visits Day
June 2018: Informational session on specific key issue
September 2018: Informational session on specific key issue
Do we want to partner with industry (event sponsor, company representative serving as moderator/introducing briefers)?
Note: The frequency of information sessions will be determined by congressional interest in topics and ability for host(s) to hold the event

27. Potential Briefing Topics
NextGen – current status, benefits, needs, etc.
Relevance: FAA Reauthorization debate (Key Issue item)
Audience: Transportation & Infrastructure Cmte., Science Cmte., Aerospace Caucus, Unmanned Systems Caucus, members representing major airport hubs
Partners: GAMA
Aircraft certification process
Audience: Transportation & Infrastructure Cmte., Aerospace Caucus, General Aviation Caucus, members representing aircraft manufacturers
Acquisition process and regulatory aspects involved (military)
Relevance: National Defense Authorization debate
Audience: Armed Services Cmte., Aerospace Caucus
Partners: NDIA
High-level policy discussion with Sandy Magnus
Audience: Targeted committee (e.g. House Science Committee)
NextGen – Why are we doing it? What are the goals? What’s the status of current implementation? What are the barriers to implementation? Is it a policy question or an industry question? What resources are required (FAA and NASA)? How are the two agencies working together? How is industry involved? What does NextGen mean to UAS integration into the NAS? (subject matter experts are able to say what FAA Administrator Huerta can’t say)
Aircraft Certification Process – Industry frustrated with pace that FAA is changing the rules. What it takes to certify an aircraft? Why is it necessary to remove the current overly prescriptive design requirements and replace them with performance-based airworthiness standards?
Acquisition Process –
High-level Policy Discussion - How some of the aerospace S&T allocations are evolving in the budget process? What is happening to budget control in FY18 and after (i.e., sequestration), given its strong impact on projected government aerospace and defense initiatives?

28. “August is for Aerospace” Pilot Program
Steve Justice
Co-Chair, States Advocacy Subgroup
03 May 2017

29. Approach Section officers changing soon
Opportune time to engage new officers
Identify sections that are active in public policy
Previous Section Award winners
Size and geographic diversity
States Advocacy Subgroup co-chairs and Regional DDs to advise section officers (PP Chairs)
Provide a menu of possible activities
Offer educational webinar(s) in advance of August
Similar to CVD
Success stories, lessons learned (case studies) to help us shape program going forward
Will involve more sections over time

30. Is there a CA section that should participate in pilot program?
2017 Pilot Programs
The States Advocacy Subgroup co-chairs have identified the following sections to participate in a pilot program:
Region I: Hampton Roads (very large) and Delaware (very small)
Region II: Savannah (small)
Region III: Northern Ohio (large)
Region IV: ???
Region V: Twin Cities (small)
Region VI: Tucson (medium)
Is there a CA section that should participate in pilot program?
How much funding should the sections receive? Must incentivize them to participate…
Note: Selections based on 2016 Section Award winners

31. Subgroup Responsibilities
Focus purely on section grassroots activities?
“August is for Aerospace” and other section events
Funding needs for activities?
Leave it to sections to participate in annual state aerospace days
Sponsorships still offered
Change subgroup’s name to “Grassroots Engagement”

32. Next Telecon and Meeting

33. Next PPC Tag-up and Meeting
Monday, 12 June (3:00 p.m. – 4:00 p.m. ET)?
Meeting:
SPACE Forum
Will request Wednesday, 13 Sept. (10:00 a.m. – 2:00 p.m. ET)
Lunch will be provided
Should we hold a Policy Messaging Workshop at SPACE?
Very little participation last year…

35. Backup Slides

36. Durand Lectureship in Public Service
The Durand Lectureship, named in honor of William F. Durand, was approved by the Board of Directors in It is presented for notable achievements by a scientific or technical leader whose contributions have led directly to the understanding and application of the science and technology of aeronautics and astronautics for the betterment of mankind. This lectureship is delivered as the keynote address for the AIAA Public Policy Luncheon during the AIAA Science and Technology (SCITECH) Forum. 

37. Durand – Past Lecturers
France Cordova 2017
Ronald Sega 2016
Michael Wynne 2015
Scott Pace 2014
John R. “Jack” Dailey 2013
Robert T. Bigelow 2004
Norman R. Augustine 1998
Sheila E. Widnall 1996
A. Richard Seebass 1994
Eugene E. Covert 1992
Konrad K. Dannenberg 1990
Donald P. Hearth 1988
Robert C. Seamans Jr. 1986
Simon Ramo 1984

38. Nomination Summary – Mote
Nominee: Dr. C.D. (Dan) Mote, President
National Academy of Engineering
Nominator: Mary L. Snitch
References: Natalie Crawford Al Romig Norm Augustine
Lecture Topic: (to be determined)

39. Mote – Basis for Award
President, National Academy of Engineering (NAE), 2013-Present
Has also served as Counselor ( ) and Treasurer ( )
Elected to member in 1988
President, University of Maryland College Park,
Appointed to Regents Professor in 2010
Co-Chaired National Academies Government-University-Industry Research Roundtable,
Co-Chaired the Committee on Science, Technology, Engineering, and Mathematics Workforce Needs for the U.S. Department of Defense and the U.S. Industrial Base,
Vice Chair, NRC Committee on the Department of Defense Basic Research, 2004
Authored the Rising Above the Gathering Storm reports of 2005 and 2010
Founding Member of the FBI’s National Security Higher Education Advisory Board,
Vice Chancellor, University of California Berkeley,
Chaired the mechanical engineering department from 1987 to 1991
Became a professor of mechanical engineering in 1967

40. Mote – Basis for Award (cont’d)
References:
Natalie Crawford – While at the University of Maryland he “founded a 130-acre research park next to the campus, faculty research funds increased by 150 percent, and partnerships with surrounding federal agencies and with international organizations expanded.”
Al Romig – “As a mechanical engineer Dan’s basic research and development in the dynamics, stability, and control of high-speed rotating and translating continua is foundational to the understanding of mechanical systems. He coined the area called ‘dynamics of axially moving materials’ encompassing these phenomena.”
Ray Johnson – “Dr. Mote has spent his entire career supporting STEM education.”
Recognitions:
Recipient of the NAE Founders Award
Recipient of the American Society of Mechanical Engineers Medal
Recipient of the Humboldt Prize (Federal Republic of Germany)
Honorary Fellow of the American Society of Mechanical Engineers
Fellow of the American Academy of Arts and Sciences, American Academy of Mechanics, Acoustical Society of America, and the American Association for the Advancement of Science

41. AIAA Public Service Award
Honors a person who has demonstrated sustained and visible support for aviation and space goals.
Nominees may or may not be members of AIAA and should be widely known outside of the aerospace community, should present a positive public image, should support and advocate for the aerospace industry through consistent and visible support of aeronautics and/or astronautics research and development, should demonstrate unhesitant willingness to be identified with aerospace programs/supporters, and should have no personal vested interest in advocacy.

42. PSA – Past Recipients Charlie Bolden 2017 Ron Sega 2016
Ralph Hall 2015
Kathie L. Olsen 2014
Neil deGrasse Tyson 2013
Miles O'Brien 2010
Amanda Wright Lane 2008
David L. Hobson 2007
Harold W. Gehman 2005
Robert S. Walker 2004
Eilene M. Galloway 2003
James F. Sensenbrenner 2001
John Holliman
Barbara Mikulski 1998
Michael DeBakey 1997
Norman Y. Mineta 1996
Gerald L. Baliles 1994
Hugh Downs 1993
Douglas S. Morrow 1991
Walter Cronkite 1990
June V. Scobee Rodgers 1989
Barry M. Goldwater 1988
T. Wendell Butler 1987
Gene Roddenberry 1986