1. Effectiveness of GAC Advice
BGRI-WG
ICANN 56 Meeting – Helsinki

2. Background

3. BGRI-WG
The Board-GAC Recommendations Implementation Working Group (BGRI-WG):
Created => implement GAC-related recommendations of ATRT1
Extended => implement GAC-related recommendations of ATRT2
Re-convened => look into Effectiveness of GAC advice

4. GAC Advice Effectiveness Review
In Dublin the GAC raised the need to periodically review whether and how effective the Board has taken GAC advice into account
ACIG analyzed the issue and prepared a Review Report
Board referred the issue to the BGRI-WG to analyze and develop recommendations

5. Effectiveness of gac advice Review – ACIG Report

6. Key Findings In some cases it is extremely difficult to determine:
Whether (or not) ICANN Board has accepted GAC Advice,
Where there is clear evidence that advice has been accepted, to what degree it has been implemented, and
Whether or not the GAC feel the implementation adequately meets GAC’s original intent

7. Work Plan Work Activity Timeframe 1.
Work Activity
Timeframe 1.
Confirm, or fine tune, current definition of what constitutes GAC advice.
At Helsinki 2.
Agree on structure/elements of GAC advice: templates for communique/letters. 3.
Investigate the need for post-communique Board-GAC exchange to clarify any areas of uncertainty in the Communique. 4.
Review and consolidate logging and tracking mechanisms into a single, transparent, easy to access and easy to manage portal.
In progress 5.
Review the new platform features to ensure the ability to archive, track, retrieve, search and categorize GAC advice is satisfactory.
By Hyderabad 6.
Review the existing GAC records and see if the missing detail can be completed. 7.
Document the overall process in a cross functional flow chart, illustrating checkpoints, roles and responsibilities.
Post Hyderabad 8.
Agree on how to institutionalize all agreed elements. 9.
Investigate the need to review the GAC Operating Principles in light of the BGRI outcomes.

8. Recommendation #1
“Review and make clear to all parties what forms of communication from the GAC comprise “GAC Advice””
Discussion:
Common understanding / Approach
Implementation element(s) / Deliverable(s)
Timeframe / Responsibilities
Documentation / Institutionalization

9. Recommendation #2
“Decide and describe the intended public policy outcome for each piece of GAC Advice and include this in the statement of Advice itself.”
Discussion:
Common understanding / Approach
Implementation element(s) / Deliverable(s)
Timeframe / Responsibilities
Documentation / Institutionalization

10. Recommendation #3
“Within each piece of Advice, articulate the separate implementable elements:”
Discussion:
Common understanding / Approach
Implementation element(s) / Deliverable(s)
Timeframe / Responsibilities
Documentation / Institutionalization

11. Recommendation #4
“Improve the existing GAC Advice Register and remove the duplication of current material.”
Discussion:
Common understanding / Approach
Implementation element(s) / Deliverable(s)
Timeframe / Responsibilities
Documentation / Institutionalization

12. Recommendation #5
“Roles and Responsibilities with regard to maintaining the Register of Advice need to be made explicit and clear either via the GAC Operating Principles or via a service performance contract. Currently no party has explicit responsibility to maintain these key records.”
Discussion:
Common understanding / Approach
Implementation element(s) / Deliverable(s)
Timeframe / Responsibilities
Documentation / Institutionalization

13. Recommendation #6 “The BGRI should:
Consider the recommendations in this paper and provide its views to the Board and the GAC on appropriate next steps; and
Review the arrangements for the provision of “GAC Advice” agreed during the ATRT1 process and provide their views of what constitutes GAC Advice to both the Board and the GAC.”
Discussion:
Common understanding / Approach
Implementation element(s) / Deliverable(s)
Timeframe / Responsibilities
Documentation / Institutionalization

14. The way forward

15. Work Plan Work Activity Timeframe 1.
Work Activity
Timeframe 1.
Confirm, or fine tune, current definition of what constitutes GAC advice.
At Helsinki 2.
Agree on structure/elements of GAC advice: templates for communique/letters. 3.
Investigate the need for post-communique Board-GAC exchange to clarify any areas of uncertainty in the Communique. 4.
Review and consolidate logging and tracking mechanisms into a single, transparent, easy to access and easy to manage portal.
In progress 5.
Review the new platform features to ensure the ability to archive, track, retrieve, search and categorize GAC advice is satisfactory.
By Hyderabad 6.
Review the existing GAC records and see if the missing detail can be completed. 7.
Document the overall process in a cross functional flow chart, illustrating checkpoints, roles and responsibilities.
Post Hyderabad 8.
Agree on how to institutionalize all agreed elements. 9.
Investigate the need to review the GAC Operating Principles in light of the BGRI outcomes.

16. Thank You