1. SCHOOL SITE COUNCIL Training
School Sites are responsible for training their SSC. We offer District level trainings. This we have created invitations for you to distribute to your parent/community members and parent/”Other” staff members. Please distribute by Friday, Sept. 7th. Our first parent training is on the 13th of September
State & Federal Programs Department

2. Overview of School Site Council (SSC)
The SSC annually evaluates and updates the Single Plan for Student Achievement (SPSA) to ensure that the needs of all students are addressed to increase student achievement.

3. MEMBERSHIP COMPOSITION OF AN ELEMENTARY SSC
Composition of the SSC is specified in the California Ed. Code Section as follows:
The SSC shall ensure parity between:
(a) the principal, classroom teachers, and other school personnel; and
(b) parents or other community members elected by parents.

4. SAMPLE COMPOSITION OF AN ELEMENTARY SSC
Principal
(1)
Teachers
(3)
Parents
(5)
Note: On this Elementary SSC of ten persons the number of school personnel is exactly equal to the number of parents and/or community representatives. The five school staff members are made up of: 1 Principal (the ONLY assigned member of the SSC.), 3 teachers, and 1 “other school staff”. The staff side totals 5. This means the parent/community side must also be comprised of a total 5 people.
Other Staff
(1)
Composition forms for 10, 12, 14 member councils on AIA/SSC web site

5. COMPOSITION, continued
Parent or community members, representing that group, may not be employed at the school site.
“Other school personnel” refers to classified and/or certificated staff; i.e., CPS, custodian, resource teacher, vice principal, instructional aide, secretary, etc.
Employed parents may serve on the SSC as representatives of their working group, i.e., teachers, other school personnel.

6. Elections
The School Site Council (SSC) is an elected group of the school’s staff and parents. All members, with the exception of the principal, are elected by their peer group. The principal is assigned to serve as a permanent, voting member on the council. (This responsibility may not be delegated to someone else.)
The Principal is the ONLY assigned member of the SSC. The Principal is also a voting member of the SSC.
The principal may not veto a decision of the SSC, but may accompany their decisions to the school board and express his concern/s.

7. School Site Election Process
The SSC election process is determined by your site’s SSC bylaws.
(Schools-enter your election process here)

8. SSC Officers Annual election of officers includes:
Chairperson – Presides at all meetings of the council - organizes, convenes, and leads meetings of the council.
Vice Chairperson – Substitutes for the chair in his or her absence.
Secretary – Maintains records of regular and special meetings of the council, records events, and actions taken at council meetings.

9. Advisory Groups
English Learner Advisory Committee (ELAC) District English Learner Advisory Committee (DELAC) District Advisory Committee (DAC) District African American Parent Advisory Council (DAAPAC) Regional Advisory Committee (RAC)

10. District & School Committee’s Relationship to SSC
BCSD
Board of Education
All BCSD Departments
District Level
DELAC
DAC
DAAPAC
RAC
School Site Council
School Level
ELAC

11. Frequently Asked Questions
Quorum
Open Forum
Public Meeting
Parliamentary Procedures
Bylaws

12. Funding Alignment to SPSA
Federal Funds
Title I Schoolwide Program (SWP) – Budget 3150
Designed to provide all children significant opportunities to receive a fair, equitable, and high quality education.
Title I must be over and beyond (supplemental) the CORE program.

13. Additional Funds that support the SPSA
State Funds
Local Control Funding Formula (LCFF) - Budget 0043
LCFF State funds provided to schools allow increased flexibility outside of the SSC process.

14. Title I funds supplement the base program
Supplemental Program
Supplementary materials/programs to enhance the base program for students that need extra help
Base Program
CORE CURRICULUM
Instruction available to every student
From handbook…
Perhaps the most important guiding principle in the proper use of Title I funds is the concept of “supplementing” and not “supplanting” District effort. Title I funds provided through the Consolidated Application and Reporting System (CARS) is intended to supplement the District effort in order to ensure that every student has equal access to the core curriculum.
The District must provide what is called the “base program” of instruction available to every student. Federal Title I funds may then be used to provide supplementary materials/services to enhance this base program so that students who may need it can be provided extra help to achieve what is expected in the core curriculum.

15. Single Plan for Student Achievement (SPSA)
SSC’s responsibility is to:
Develop the SPSA & recommend it annual to the BCSD Board of Education
Monitor the implementation of the SPSA
Evaluate the effectiveness of the planned activities

16. ANNUAL SPSA EVALUATION SPSA DEVELOPMENT & UPDATES
SPSA Process
ANNUAL SPSA EVALUATION
SPSA DEVELOPMENT & UPDATES
1. Summarize needs assessment & current reality
2. Determine SMART goals, actions, metric(s) of success, and fiscal alignment to meet student needs
3. Submit SSC recommended SPSA to Governing Board for approval
2. Submit monthly SPSA revisions through addendum process
1. Provide monthly SPSA Site reports to SSC
MONITOR SPSA

17. SPSA Annual Evaluation
Academic Achievement
Social-Emotional Learning
Family and Community Engagement
In each of the three areas the following will be addressed
Student Outcomes
Greatest Progress & Greatest Needs
Results of SPSA Goals
Integrity & Effectiveness of Actions
What Worked
What Did Not Work
What Data Supports this Analysis

18. SPSA Development & Updates
Academic Achievement
Social-Emotional Learning
Family and Community Engagement
SPSA Development & Updates
Needs Assessment/Current Reality
SMART Goals
Actions and Expenditures
Recommend to Board of Education
The outreach for input must be documented. Successful SSCs seek input frequently, involving all stakeholders as fully as possible.
The local school board is the final authority in granting approval to implement the school plan. If they do not approve the plan, it is returned to the SSC for revision.
When the School Plan is modified significantly, the local board must approve the change/s.

19. Components of the SPSA Title Page
Value, Vision, and Mission Statements
Student Data
SPSA Evaluation
Actions
Academic Achievement
English Language Arts/ELD
Math/ELD
Designated/ Integrated ELD/ALD
Social-Emotional Learning
Family And Community Engagement
School Governance
District Services and Technical Assistance
State and Federal Programs Included in the SPSA
Recommendations and Assurances (Signed by SSC Chairperson)

20. Monitoring the SPSA Monthly SSC Meeting Site Reports
SPSA Addendums, if applicable

21. Parliamentary Procedure
Parliamentary Procedure – “Robert’s Rules of Order”
Fixed order of business on agenda
Steps for making and voting on a motion

22. Resources for the School Site Council
Bakersfield City School District
California Department of Education
The Ed Code requires:
All meetings shall be open to the public and any member of the public shall be able to address the council or committee during the meeting concerning any item within the subject matter jurisdiction of the council or committee.
Notice of the meeting shall be posted at the schoolsite, and or other appropriate place accessible to the public, at least 72 hours before the time set for the meeting. The notice shall specify the date, time, and location of the meeting and contain an agenda describing each item of business to be discussed and/or acted upon.
The SSC may not take any action on any item of business unless that item appeared on the posted agena except under the following circumstances:
The SSC members present, by unanimous vote, find that there is a need to take immediate action and that the need for action came to their attention after the posting of the agenda.
If a SSC violates the procedural meeting requirements, and upon demand of any person, the SSC shall reconsider the item at its next meeting, after allowing for public input on the item.
Any materials provided to a SSC shall be made available to any member of the public who requests the materials.

23. SSC Agenda
The SSC agenda is publicly posted 72 hours in advance of each meeting.
The SSC actions, addressed during the meeting, are limited to the publicly posted agenda items.
It is wise to post the agenda in several public places; i.e., the school office window, the window of the district office, the teachers lounge, a nearby store, or post office.
SSC meetings are open to the public and must contain an opportunity for public comment.

24. Sample SSC Agenda Sample Agenda:
Opening/Roll Call (quorum established)
Read minutes (approve/amend)
Open Forum (required agenda item)
Site Report (monitoring aligned to SPSA)
Unfinished Business
New Business
District Reports (DAC, DELAC, DAAPAC, RAC, FACE, TAC)
Announcements
Adjournment
By unanimous vote the SSC may add an agenda item only if immediate action is required, and the need for such action was not known at the time the original agenda was posted.

25. Sample SSC Minutes SSC minutes document the business of SSC meetings
Reviewed and voted on by SSC

26. Questions? SCHOOL SITE COUNCIL Have a great year!
School Sites are responsible for training their SSC. We offer District level trainings. This we have created invitations for you to distribute to your parent/community members and parent/”Other” staff members. Please distribute by Friday, Sept. 7th. Our first parent training is on the 13th of September