1. Informational Session for F&S
FACILITIES & SERVICES
FACILITIES INFORMATION RESOURCES j
Informational Session for F&S
Welcome
Introduce yourself
Overview
Recording/ summary of this meeting
Web Central Upgrades
1/25/2017
Christine Syvertson: Facilities Information Management Specialist

2. j Background on the Project Introduce New Features Agenda
FACILITIES & SERVICES
FACILITIES INFORMATION RESOURCES j
Agenda
Background on the Project
Introduce New Features

3. 1. Background on the Project
FACILITIES & SERVICES
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1. Background on the Project
A space management software needs assessment was done within the Non-Instructional Space Task Force
Users expressed the want to track People in Space
Also a desire to streamline Space Change Requests and Space Surveys
IMAGINiT was brought in to aid in the development of these new features

4. 1. Background on the Project- Project Team
FACILITIES & SERVICES
FACILITIES INFORMATION RESOURCES j
1. Background on the Project- Project Team
Project Sponsor: Jill Maxey (Provost’s Office)
F&S Project Manager: Kanchan Bulbule (Patrick Duda)
F&S Space Technical Lead: Christine Syvertson
F&S IT Technical Lead: Greg Landes
Developer/Consultant: IMAGINiT/RAND

5. 1. Background on the Project - Timeline
FACILITIES & SERVICES
FACILITIES INFORMATION RESOURCES j
1. Background on the Project - Timeline
Kick-Off 08/31/2016
Phase 3&4 in Progress
Phase 1
Upgrade Archibus to Version 23.1
Phase 2
People in Space
Phase 3 & 4
Space Change Request
Space Survey
Mid-February 2017
GO LIVE

6. 1. Background on the Project – Phase 1
FACILITIES & SERVICES
FACILITIES INFORMATION RESOURCES j
1. Background on the Project – Phase 1
Upgrade Archibus to Version 23.1
Pretty minor upgraded
Added functionality for space administrators
Phase 1
Upgrade Archibus to Version 23.1
Phase 2
People in Space
Phase 3 & 4
Space Change Request
Space Survey
Mid-February 2017
GO LIVE

7. 1. Background on the Project – Phase 2
FACILITIES & SERVICES
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1. Background on the Project – Phase 2
People in Space
Assign people (from list or drawing) to rooms
Find People in Space
Report on People in Space (excel and drawing)
Phase 1
Upgrade Archibus to Version 23.1
Phase 2
People in Space
Phase 3 & 4
Space Change Request
Space Survey
Mid-February 2017
GO LIVE

8. 1. Background on the Project – Phase 3
FACILITIES & SERVICES
FACILITIES INFORMATION RESOURCES j
1. Background on the Project – Phase 3
Space Change Request
Update department assignments and usage of space
See past changes to space
Report updates to floor plans
Phase 1
Upgrade Archibus to Version 23.1
Phase 2
People in Space
Phase 3 & 4
Space Change Request
Space Survey
Mid-February 2017
GO LIVE

9. 1. Background on the Project – Phase 4
FACILITIES & SERVICES
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1. Background on the Project – Phase 4
Space Survey
Will now be done online
Eliminate spreadsheets that will be replaced in a grid-type format in Web Central
Request floor plan changes by marking up drawings
Phase 1
Upgrade Archibus to Version 23.1
Phase 2
People in Space
Phase 3 & 4
Space Change Request
Space Survey
Mid-February 2017
GO LIVE

10. 2. Introduce New Features
FACILITIES & SERVICES
FACILITIES INFORMATION RESOURCES j
2. Introduce New Features
DEMO #1 People in Space

11. 2. Introduce New Features
FACILITIES & SERVICES
FACILITIES INFORMATION RESOURCES j
2. Introduce New Features
DEMO #2 Space Changes

12. 2. Introduce New Features DEMO #3 Floor Plan Requests
FACILITIES & SERVICES
FACILITIES INFORMATION RESOURCES j
2. Introduce New Features
DEMO #3 Floor Plan Requests

13. j FACILITIES INFORMATION RESOURCES
FACILITIES & SERVICES
FACILITIES INFORMATION RESOURCES j
Questions? Christine Syvertson Facilities Information Management Specialist Work #: (217) Facilities Information Resources | Engineering & Transportation Services