1. Exploring Microsoft Word 2000
Chapter 2
Gaining Proficiency:
Editing and Formatting By
Robert T. Grauer
Maryann Barber
Exploring Microsoft Office Microsoft Word 2000 Chapter 2

2. Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2
Objectives (1 of 2)
Define the select-then-do methodology; describe several shortcuts with the mouse and/or keyboard.
Move and copy text within a document; distinguish between the windows clipboard and the Office clipboard.
Use the Find and Replace commands, and Go To commands to substitute one character string for another.
Define and use scrolling; scroll to the beginning and end of a document.
Distinguish and switch between Normal and Print Layout views; state how to change the view and/or magnification of a document.
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3. Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2
Objectives (2 of 2)
Define typography; distinguish between a serif and a sans serif typeface.
Use the Format Paragraph command to change line spacing, alignment, tabs, and indents, and to control pagination.
Use the Borders and Shading command to box and shade text.
Describe and use the Undo and Redo commands.
Use the Page Setup command to change the margins and/or orientation.
Enter and edit text in columns.
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4. Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2
Overview
Editing - change the contents of your document.
Formatting - change the appearance of your document.
Change basic typography elements such as fonts.
Use shortcuts .
There are many ways to accomplish the same task.
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Select-Then-Do
Cut command
Copy command
Paste command
Drag-and-Drop
Clipboard
Undo command
Redo command
Exploring Microsoft Office Microsoft Word 2000 Chapter 2

6. Find, Replace, and Go To Commands
Find command
Replace command
Selection bar
Go To command
Case sensitive search
Case insensitive search
Whole word replacement
Automatic replacement
Wild card
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View Menu: Normal View
No Margins Displayed
Horizontal Ruler Displayed
Normal Button
Exploring Microsoft Office Microsoft Word 2000 Chapter 2

8. View Menu: Print Layout View
Vertical Ruler Displayed
Horizontal Ruler Displayed
Margins Displayed
Print Layout
Button
Exploring Microsoft Office Microsoft Word 2000 Chapter 2

9. View Menu: Zoom Command
75%
Zoom
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Editing a Document
Hands-On Exercise 1
The View Menu
Scrolling
The Replace command
The Windows Clipboard
The Office Clipboard
Undo and Redo commands
Drag and Drop
Print Preview command
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Typography (1 of 2)
Typography
Typeface
Times New Roman
Arial
Courier New
Serif typeface
Sans serif typeface
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Typography (2 of 2)
Mono-spaced typeface
Proportional typeface
Font
Type size
Point size
Format Font command
Exploring Microsoft Office Microsoft Word 2000 Chapter 2

13. Exploring Microsoft Office 2000 - Microsoft Word 2000 Chapter 2
Page Setup Command
Portrait orientation
Landscape orientation
Margins
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Page Breaks
Soft page break
Hard page break
Column break
Continuous
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Character Formatting
Hands-On Exercise 2
Open the Existing Document
The Right Mouse Button
The Format Font Command
Boldface & Italics
The Format Painter
Change Margins
Create the Title Page
The Completed Document
Exploring Microsoft Office Microsoft Word 2000 Chapter 2

16. Paragraph Formatting (1 of 6)
Alignment
Indents
Left indent
Right indent
Special indent
First line indent
Hanging indent
Exploring Microsoft Office Microsoft Word 2000 Chapter 2

17. Paragraph Formatting (2 0f 6)
Tabs
Tab Stop Position
Alignment
Leaders
Set
Clear
Clear All
Exploring Microsoft Office Microsoft Word 2000 Chapter 2

18. Paragraph Formatting (3 of 6)
Hyphenation
Hyphenate
Don’t Hyphenate
Ctrl+Shift+Hyphen
Exploring Microsoft Office Microsoft Word 2000 Chapter 2

19. Paragraph Formatting (4 0f 6)
Line Spacing
Single
1.5 lines
Double
At Least
Exactly
Multiple
Exploring Microsoft Office Microsoft Word 2000 Chapter 2

20. Paragraph Formatting (5 of 6)
Windows and Orphan Control
Controls Soft Page Breaks
Exploring Microsoft Office Microsoft Word 2000 Chapter 2

21. Paragraph Formatting (6 0f 6)
Borders & Shading
Borders
Color
Width
Apply to
Shading
Patterns
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Column Formatting
Columns
Presets
Numbers
Width & Spacing
Equal Column Width
Line Between
Apply To
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Paragraph Formatting
Hands-On Exercise 3
Select-Then-Do
Line Spacing, Justification and Pagination
Indents
Borders and Shading
Help with Formatting
The Zoom Command
The Completed Document
Change the Column Structure
Inert a Section Break
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Summary (1 of 2)
Edit with Select-then-do.
Moving and Copying Text.
Find and Replace text.
Search for text strings.
Cut, Copy and Paste with the Clipboard.
Undo and Redo Commands.
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Summary (2 of 2)
Scroll, zoom and view large documents.
Use Print Layout view to display headers & footers.
Normal view is faster.
Use and change TrueType fonts.
Format page and paragraphs.
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Practice with Word
Formatting a Document
Typography
The Preamble
Tab Stops
The Page Borders Command
Exploring Fonts
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Case Studies
Computers Past and Present
Your First Consultant’s Job
To Hyphenate or Not to Hyphenate
Paper Makes a Difference
The Invitation
One Space after a Period
The Contest
Exploring Microsoft Office Microsoft Word 2000 Chapter 2