1. Hourly Processing Training
5/27/2018
Hourly Processing Training
A look into the processes behind hourly employment
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2. Agenda Hourly Process workflow overview Process expectations
5/27/2018
Agenda
Hourly Process workflow overview
Process expectations
Onboarding process, required documents, and departmental role
Deadlines, timecards, and hour limitations
TIPS for TEMPS and website resources
Hourly employment separation
Contacts
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3. Hourly/ Temporary Employees
5/27/2018
Hourly/ Temporary Employees
BPPM 60.26:
“The University employs temporary employees to meet short-term and intermittent workload needs.”
The University hires temporary employees for the following purposes:
Ongoing part-time work
Extra work required for a work load peak
To complete a special project
Or a cyclic work load (e.g. seasonal)
Temporary employees are referred to as hourly, temps, or time slip employees.
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4. Hourly Employee Onboarding
5/27/2018
New Hire
Hourly Employee Onboarding
New Hire initiated by department with a Temporary Employment Authorization Form (TEA)
TEA found on Payroll website-
Background checks  HR
Parental Authorization Form  HR
TEA Form
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5. Hourly Employee Onboarding
5/27/2018
TEA Form
Hourly Employee Onboarding
Appointment deadlines
I9- to be completed no
later than first day of
employment!! W4
Direct Deposit
WSU ID number
Appointment Processed in TEMPS by Payroll
Department to ensure employee stops at Payroll to complete paperwork.
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6. Compliance and Requirements
I9 Work Authorization
Compliance and Requirements
Proper completion of form I9 ensures that US employers only employ individuals authorized to work in the United States. Accurate and timely completion of the Form I9 is essential to compliance with federal regulations. Failure to complete Form I9 in a timely manner can result in serious penalties.
Who enforces Form I9?
When does it need to be completed?
Homeland Security
United States Citizenship and Immigration Services
Bureau of Immigration and Customs Enforcement
No later than the first day of work.
What documents does an employee need?
Please see I9 List of Acceptable Documents
Where can an I9 be completed?
With Payroll staff in East 248 and East 264
What are the penalties for not completing form I9?
Who is responsible to ensure form I9 is complete?
Monetary penalties ranging from $375 to $16,000 per violation.
Supervisors

7. Hourly Employee Onboarding Continued
5/27/2018
Payroll s department with appt details. Appointment complete.
Hourly Employee Onboarding Continued
Courtesy to department will include appt details, deadlines, guidelines, helpful links, blank DAR, etc.
Conditions of employment- signed by employee and supervisor. Copy provided to employee, original kept by supervisor, and scanned copy sent to Payroll.
Scanned copy of Conditions of Employment provided to Payroll.
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8. Timecards submitted to Payroll
5/27/2018
Timecards submitted to Payroll
Course of Employment
BPPM 60.26
Hour limitations- Student vs. Non-Student
Timecards- Daily Activity Report (DAR)
Deadlines- Does your department have a backup signer?
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9. Positive Pay Data Entry Example 1:
5/27/2018
Positive Pay Data Entry Example 1:
Illegible Writing
Math error as well
Issues will not be immediately processed- moved to low priority. s to resolve are timely.
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10. Positive Pay Data Entry Example 1:
5/27/2018
Positive Pay Data Entry Example 1:
Legible Writing
Please use .5 to represent ½ hour increments.
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11. Positive Pay Data Entry Example 2:
5/27/2018
Positive Pay Data Entry Example 2:
Illegible Writing
Incorrect ID- Illegible
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12. Positive Pay Data Entry Example 2:
Legible Writing

13. Benefits Employee may become eligible for benefits based on:
5/27/2018
Benefits
Employee may become eligible for benefits based on:
Actual Work: Employee averages 80 hours a month over a consecutive six month period.
Anticipated Work: At time of hire, employee is anticipated to average 80 Hours a month over a consecutive six month period.
Recurring Seasonal Work
Visit hrs.wsu.edu/Temporary_
Employee_Benefits for more details.
Contact HRS in Pullman with all benefits questions:
(509)
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14. End of Appointment
Employee cannot work after end date unless Payroll is notified of extension.
If employee separates before the end-date of appointment, notify Payroll via .
Submit renewal paperwork to
Hourly appointment ends (as anticipated or earlier)
Hourly appointment extended as requested by department

15. Resources BPPM 60.26 TIPS for TEMPS
5/27/2018
Resources
BPPM 60.26
TIPS for TEMPS
Tri-Cities Payroll-
Tri-Cities HR-
Benefits (Pullman HR)-
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16. Contacts Angela Lunde, Payroll Specialist (509) 372-7615
5/27/2018
Contacts
Angela Lunde, Payroll Specialist
(509)
Jessica Mejia, HR Analyst
(509)
April Bell, Payroll Supervisor
(509)
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17. Comments, Questions, or Concerns?
Thank you for attending!