1. The Fellowship Application Process
Linda Parker AIITT
Research Office
17 July 2008

2. Outline Strategy Research - faculties Application Support
InfoEd Proposal Development
development/FEC/price/approvals
fellowship applications - internal approval process
application submission
justification of resources
Post award management
Timing

3. Strategy Research Managers - faculties
Faculty of Engineering
Jane Williams
research
Faculty of Natural Sciences
Rebecca Wilson (acting)
Faculty of Medicine
Wendy Ewart
Tanaka Business School
Tim Venables

4. Application support Departmental / Divisional Administration (DA)
Research Services (RS)
FoM
3 teams based at St Mary's, Hammersmith and South Kensington with responsibility for 8 medical divisions
FoE and TBS
1 team based at South Kensington with responsibility for 10 departments and the Tanaka Business School
FoNS
1 team based at South Kensington with responsibility for the 10 departments in the Faculty + Humanities and HoST
Research Office
system support for application and award systems

5. InfoEd Proposal Development
Imperial’s grant application tool
all funders, all research applications
Full Economic Costing (FEC)
concept of cost and price
Only tool for internal approval
Precedes submission to funder

6. Full Economic Cost v price
FEC calculates the actual cost of all resources necessary to undertake that project
All applications (including fellowships) must be costed using FEC methodology for all funders
Price
what the funder is willing to pay
what the College is willing to accept
can be = < or > than the FEC
established in collaboration with DA and RS

7. Example – FEC budget

8. Example - price

9. Fellowship application – process and internal approval

10. Funders’ online application systems

11. Justification of resources
One side of A4 required by
AHRC, BBSRC, EPSRC, ESRC, NERC
Free text for MRC
‘summary of resources’ page on EAA
Not currently required separately by STFC
include in ‘case for support’
Must follow each funder’s requirements exactly

12. Post award management Fellow comply with funder’s terms and conditions
Department / Division Administrator
award and project administration
Research Services
set up award, project and budget on Oracle Grants
account reconciliation
claims
closure

13. Clinical fellowships
On receipt of the award (eg Wellcome Trust, MRC, BHF) the fellow must have:
an honorary contract with local NHS Trust (to enable work with NHS patients and facilities)
a contract with Imperial College

14. Timing It’s never too early to start! alert department / division
Research Services
Keep RS in the loop
terms and conditions
checking
approval
Minimum five working days before the funder’s deadline

15. Finally . . . . Allow enough time
Remember there may be funder restrictions on the number of applications from any single institution
InfoEd Proposal Development
training -
development
cost / price
approval
Follow FEC rules
Involve your DA and RS