1. Michael Fingerhut Ircam, Paris (France)
Online preservation and access to the record[ing]s of past (mostly) musical events
Michael Fingerhut
Ircam, Paris (France)

2. Online preservation and access to record[ing]s of musical events
Public events at Ircam
Many types
Artistic
Concert, dance, film projection, opera…
Concert cycles, festivals…
Scientific
Lectures, panels, talks, workshops…
Conferences, courses,
Mixed
master classes…
Variable duration and occurrence
Once/repeated
On a single day, hour and place or not
Split
Long
Fixed contents may vary
Repeated talk, performance
Work in progress
Structured
Seasons
Cycles
Conferences
ArchiProd
Describe
Preserve
Deliver
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

3. Online preservation and access to record[ing]s of musical events
Seasons
Events archive
Season
Season
Season
Season
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

4. Online preservation and access to record[ing]s of musical events
Groups of events
Events archive
Season
Cycle1
Cycle2
Cycles may contain cycles A conference within a festival
Cycle2-1
Cycle2-2
Festival
Season
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

5. Online preservation and access to record[ing]s of musical events
Manifestations
Events archive
Season
Cycle1
Event: “a noteworthy happening”, usually of a limited duration with a well-defined program. A concert, a conference, a master-class, a workshop
Event1
Event2
An event can be part of several cycles A concert from a series programmed during a conference
Cycle2
Cycle: a group of cycles or of events. A concert series, a festival, a scientific conference
Season
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

6. Online preservation and access to record[ing]s of musical events
Manifestation
Events archive
Season
Cycle1
Event1
Manifestation1
Manifestation: an occurrence of an event, usually at a single date, time and place. A specific concert, talk…
Manifestation2
Cycle2
Season
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

7. Online preservation and access to record[ing]s of musical events
The traces
Events archive
Season
brochures
Cycle1
brochures
Event1
program notes, contracts
Manifestation1
recording
… may differ
Manifestation2
recording
Part1
… single work
Cycle2
Part2
… single talk
… single piece
Part3
Season
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

8. The workflow ten years ago
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

9. The workflow now Time Artistic dept. Communications dept.
Production dept.
Multimedia Library
The System
Plans the season
Produces the season’s brochure
Drafts contracts
Creates metadata
Uploads PDF
Produces the web site
Uploads PDF
Produces the event’s brochure
Completes metadata Uploads PDF
THE EVENT
Records the event
Uploads the recording Modifies metadata
Produces online and offline versions
Validates modified metadata
Preserves through daily backups
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

10. Metadata components: events (entity)
Title, subtitle
Type Season, Concert series, Concert, Talk, Course…
Date Start, end
Parent event
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

11. Metadata components: event types (attribute)
Concert
Spectacle chorégraphique
Spectacle
Spectacle théâtral
Spectacle de théâtre musical
Événement artistique
Rencontre
Autre spectacle
Projection
Exposition, installation
Événement
Autre événement artistique
Conférence – analyse d’une œuvre
Conférence
Conférence scientifique et/ou technique
Autre conférence
Formation musicale
Formation
Formation scientifique et/ou technique
Autre formation
Autre rencontre
Autre événement
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

12. Metadata components: manifestation. General information
Date, time, place
People, corporate/rôles
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

13. Metadata components: manifestation. Per-part information
Title, subtitle, duration…
Type Musical/non musical recording
People, corporate/rôles
Notes, transfer date…
Uncontrolled fields
Controls: - names - titles - rôles - dates, times - durations
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

14. Metadata components: manifestation. Per-part information
Title, subtitle, duration…
Type Musical/non musical recording
People, corporate/rôles
Notes, transfer date…
Uncontrolled fields
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

15. Online preservation and access to record[ing]s of musical events
Formats
Preservation
Audio: WAV 44,1 KHz, 16 bits or better
Images: TIFF
Metadata: METS
Online access
Audio
Local: MPEG1 Layer 2, full recording.
Partners: MP3 high rate, full recording.
Internet: MP3, excerpt.
Text
PDF
Metadata
MODS
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

16. Looking for contents: search
Basic, by table
Index, full-text in online view
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

17. Looking for contents: browse event tree
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

18. Adding metadata: controlled fields
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

19. Adding contents: attach to existing metadata
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events

20. Online preservation and access to record[ing]s of musical events
Present and future
Retrospective
digitization tapes, program notes, « old » cds
cataloguing events >1,100 done (15 years); 16 years to go.
Needed: seamless interconnection of databases
Archiprod archive of performances
Brahms composers’ bios
Mustica production technical documentation of works
Loris scores, books…
Web site Future events
Solutions
Now: gateway
Soon: events in gateway? automatic aggregation?
Later: independent referentials events, people, works, places, rôles…
IAML 2008, Naples (Italy)
Online preservation and access to record[ing]s of musical events