1. Computer Fundamentals
Spreadsheets II

2. Charts Powerful Charting tool
Simplest way to use is to generate data to plot
Select range and use chart wizard
Chart option on the Insert Tab
Different chart types are available (Line, Column, Pie etc.)

3. Charts
If a chart of subtotals is to be created, the unnecessary levels of detail have to be hidden using the outline

4. Chart Wizard Select the required Chart Type
A preview will appear of what your graph will look like with the currently selected type

5. Chart Wizard Confirm that the data range is correct
Make sure the row/column selection is correct

6. Chart Wizard
Adjust the various chart options to suit on the Layout Tab (Chart Title, Axis Titles, Legend, Data Labels)

7. Chart Wizard
Adjust the various chart options to suit on the Design Tab (i.e. Axis Titles etc.)

8. Chart Wizard Move the location of the Chart. Go to the Design Tab.
Click on Move Chart Option

9. Data Manipulation
Excel has some fairly powerful data manipulation tools
Sorting Data
Filtering Results
Subtotals
Grouping
Also possible to retrieve data from databases to populate a spreadsheet
Features available from the Data menu

10. Sorting Data
Columns in a worksheet can be sorted alphabetically, ascending or descending
This feature is available from the Data tab

11. Filtering
Filtering produces a subset of data from a list according to a set criteria
This is available from the Data menu
For easy queries use Filter (Number filters)
For more complex queries use the Advanced on the Sort & Filter Option on the Data Tab

12. Formatting Many options available
Standard font formatting through windows
Cell borders and background can be set
Can align the text within the cell to a multitude of positions within the cell
Text wrapping
Conditional Formatting

13. Conditional Formatting
Set the format depending on the value of the cell
Relatively new feature
This feature can be found on the Home Tab/Styles Option

14. Using a Spreadsheet in Other applications
Can copy your spreadsheet to use in other applications
Select the cells that you wish to copy
Several options when pasting
Choose paste special and you are able to select the format

15. Paste Options Pasting as Excel object actually pastes a spreadsheet
It is possible then to open the spreadsheet from where it is pasted to change the information
This is called embedding an object – in this case an Excel Spreadsheet
Other options just paste the data or image directly
Also can paste a link to the spreadsheet
Inserts a reference to your data
As this ‘points’ to the information it always stays up to date with any changes you make with the spreadsheet file.

16. Subtotals
This tool is used to automatically introduce subtotals and a grand total in a list
In order to use the Subtotals tool, the list will have to be sorted first, since a new subtotal is calculated each time there is a change of values
“Subtotals” is available from the Data tab and the Outline Option

17. Subtotals II
Subtotals is available from the Data tab and the Outline Option

18. Subtotals III
Subtotals are added after there is a change in a particular column
A grand total is inserted at the end
An outline is created

19. Outline
An outline for the data allows to show and hide levels of detail
Outlines can only exist for data in list format

20. Macros Many tasks are repeated many times
Macros allow common tasks to be automated
The simplest way is to record a sequence of actions
Excel converts this into Visual Basic code
can then be re-used
Sequentially ‘steps’ through each line

21. Recording a Macro - I
If the Developer tab is not available, click on File, and then click Options.
In the Customize Ribbon category, select the Developer check box, and then click OK.

22. Recording a Macro - II
Need to set the security level temporarily to enable all macros
On the Developer tab, in the Code group, click Macro Security.
Under Macro Settings, click Enable all macros (not recommended, potentially dangerous code can run), and then click OK.
 Note   To help prevent potentially dangerous code from running it is recommended that you return to any one of the settings that disable all macros after you finish working with macros

23. Recording a Macro - III
From the Developer tab, Select Record Macro from Code group
Enter a name for the macro and hit ok
Once you have finished the actions you want to record push the Stop Recording button

24. Running a Macro - IV
Select the macro that has been recorded from the list in the dialog.
It is also possible
View the macro code
Edit and change the macro

25. Viewing a Macro