1. Budget Forum Presentation
Garrette Parsons

2. Activity & Service Fees
$11.50 per Credit Hour Taken to Create A/S Pool
Total comes to about 4.2 million dollars
Given to the Student Government Senate to Allocate
Money is allocated to:
Registered Student Organizations (RSOs)
Registered Sports Clubs
University Departments

3. Finance Code Applies to all A&S Funded Entities
We expect you to read & know the Finance Code before submitting Budget Requests
Helps guide all decisions by the Appropriations committee, Treasurer and Budget Assistant
Know | Understand | Uphold

4. Important Areas of Finance Code
Chapter – Budget Process Specified
Chapter 209 – Internal Regulations
Chapter 213 – Prohibited Expenditures
Appendix
Travel is now it’s own separate entity

5. Prohibited Expenditures
A. Alcohol
B. Direct or indirect contribution to a political candidate, political party, political committee or committee of continuous existence.
C. Rental of or expenditures towards functions hosted in private residences.
D. Use of A&S Fees to benefit activities for which admission fee is charged to students, except for student government sponsored concerts.
E. The transfer of A&S funds to outside revenue accounts and the use of A&S funds for personal benefit.
F. Scholarships.

6. Prohibited Expenditures Continued
G. Graduation related item.
H. Placement tests, preparation courses, or certification courses primarily benefit the individual.
I. Plaques, awards and other non-monetary tokens of recognition exceeding $100.
J. Monetary prizes, and gift certificates.
K. Fines, late fees, penalties (including parking tickets).
L. Any purchase of chemicals unless approved by the Office of Environmental Health and Safety.
M. Money spent prior to an allocation being made.

7. Budget Season Caps Recommended
T-shirts $7.00 per shirt
Catering $10.00 per person
Food for Meetings $2.00 per person every other meeting

8. Budget Process We will not fund for the following: WHY?
Sound Equipment
RSO Promotional Material
Graduation Related Items
Theme Park Trips
Test Prep
Art Supplies
WHY?
Prohibited Expenditures in Finance Code
Sound Equipment & Art Supplies are available for FREE in OSI

9. Budget Process Applications are on EagleLink and OSI Website
Fgcu.collegiatelink.net
Application OPENS on September 12th
Applications are DUE by October 12th at 12:00pm in OSI
No exceptions are made
Hearings are required to receive a budget
You will receive an giving you the hearing place & time after budget deadline has passed.

10. Application: Operations Tab
All items needed by organization
Food for meetings
T-shirts
Equipment
Banner Needed for Tabling
Any items needed by organization to be used throughout the year

11. Application: Fundraising Tab:
List all Fundraising completed in the previous year
Provide evidence
Bank Statements
Receipts of Deposits
Donated Items

12. Budget Hearing Budget Hearings RSOs Departments MANDATORY
Bring anything that is relevant and gives detail to the budget requested
Multiple quotes for items you are requesting
Documented attendance for meetings and events
RSOs
10 minute presentation
5 minute Q/A
Departments
15 minute Presentation
10 minute Q/A

13. Budget Hearing Rubric Events Collaborations with other Organizations
Fundraising
Community Outreach (i.e. Service)
Total Number of Members
Effect brought to Campus through the organization

14. Budget Process Budget Hearing Appropriations Committee Deliberations
Senate Floor
Student Government President
Dean of Students and Vice President of Student Affairs
University President

15. Applications are due October 12th at noon
Reminders
Provide quotes, invoices and bank statements
Finance Code violations results in automatic cuts
Items requested are NOT guaranteed
NO Travel Requests through Budget Process
Applications are due October 12th at noon

16. Questions? My email is sgappropriations@fgcu.edu
If you have any other questions after this Budget Forum Training, please do not hesitate to me with questions.
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