1. The Digital Public Library of America and the Commonwealth:
Exploring options for a Virginia
Service Hub
Virginia Library Association, October 2016
Genya O’Gara (VIVA)

2. Outline Background Background Reassessing/Shifting Gears
Timeline
VIVA, DPLA, and Virginia’s statewide needs
Early efforts
Reassessing/Shifting Gears
Talks with consortia
VIVA survey
Re-engagement
Current approach
LAC proposal to SCHEV
Doctoral hub initiative
December LAC meeting

3. Timeline Background Fall 2014, White paper to LAC
Aug. 2015, Virginia Heritage Meeting
Sep. 2015, VIVA SCHEV Funding Proposal
Jan VAMPS Mellon Proposal
Spring 2016, Investigation consortial models
Jun. 2016, VIVA DPLA Survey
August 2016 LAC proposal to SCHEV
Sep. 2016, Doctorals investigate staffing
Dec. 2016, LAC meeting
Anne

4. What is VIVA? Background
VIVA provides equitable, cooperative, and cost-effective access to library resources for the Commonwealth of Virginia’s nonprofit academic libraries serving the higher education community.

5. VIVA Members Background Public Colleges and Universities
Public Community and Two Year Colleges
Private Nonprofit Institutions
Educational and Research Institutions

6. VIVA Background State Council of Higher Education for Virginia
Library Advisory Committee
VIVA Program

7. DPLA
Background
The Digital Public Library of America (DPLA, is a free national online resource that centralizes the cultural heritage material found in libraries, archives, and museums across the United States.
DPLA works through close collaboration with Content and Service providers. These providers are made up of library, museum, archive, and cultural heritage institutions from across the US that contribute their unique and rare digital and digitized materials to this central effort.
DPLA’s current national network includes over forty state/regional digital libraries and many large digital libraries throughout the US.

8. DPLA
Background

9. DPLA Background DPLA has two types of “Hubs”.
Content Hubs and Service Hubs.
Currently UVA serves as the only Content Hub in VA, and there is no Service Hub to allow for greater participation throughout the Commonwealth.

10. Early efforts Background
White paper (Anne Osterman, VIVA, Bradley Daigle, UVA, Laura Drake Davis, JMU) – distributed model, includes discussion of statewide digitization and preservation model for a Virginia wide DPLA.
UVA, with several participating VIVA institutions, forms a working group to begin a preliminary investigation into a distributed DPLA Service Hub.
Virginia Heritage and VIVA host a town-hall meeting to discuss a Virginia DPLA model more broadly.
Fall 2014, White paper to LAC
Aug. 2015, Virginia Heritage Meeting
Sep. 2015, VIVA SCHEV Funding Proposal
Jan VAMPS Mellon Proposal
Spring 2016, Investigation consortial models
Jun. 2016, VIVA DPLA Survey
August 2016 LAC proposal to SCHEV
Sep. 2016, doctorals investigate staffing
Dec. 2016, LAC meeting
Anne

11. Early efforts Background
Following the VA Heritage meeting a small working group submitted a preliminary Mellon grant focused specifically on preservation and digitization, titled VAMPS (Virginia Model for Preservation Services).
VIVA Steering Committee authorized submitting, as part of the VIVA budget request to SCHEV to review, additional one-time state funding to support these efforts.
Neither of these approaches were successful.
Fall 2014, White paper to LAC
Aug. 2015, Virginia Heritage Meeting
Sep. 2015, VIVA SCHEV Funding Proposal
Jan VAMPS Mellon Proposal
Spring 2016, Investigation consortial models
Jun. 2016, VIVA DPLA Survey
August 2016 LAC proposal to SCHEV
Sep. 2016, doctorals investigate staffing
Dec. 2016, LAC meeting

12. Shifting gears Reassessing
VIVA consulted with other consortia (both regional and state) on different approaches
Devised a new approach, focusing on “ready to go” content.
Surveyed VIVA institutions to ensure high interest remained, as well as to better understand the scope of materials that had appropriate metadata and feeds for easy ingest.
Fall 2014, White paper to LAC
Aug. 2015, Virginia Heritage Meeting
Sep. 2015, VIVA SCHEV Funding Proposal
Jan VAMPS Mellon Proposal
Spring 2016, Investigation consortial models
Jun. 2016, VIVA DPLA Survey
August 2016 LAC proposal to SCHEV
Sep. 2016, doctorals investigate staffing
Dec. 2016, LAC meeting

13. Survey Results Survey 29 respondents.
23 VIVA members, including all doctoral institutions & the Library of Virginia.
5 smaller cultural heritage institutions & the Virginia Museum of Fine Arts.
VCCS responded on behalf of members that they had special collections materials, but no “ready-to-go” content and so did not participate in the survey. They did identify several notable special collections.

14. Context for VA
Survey
71% of ALL respondents had publicly accessible, online, digital collections, and 82% of VIVA institutions do!

15. Context for VA
Survey
The most commonly used metadata standards (Simple Qualified Dublin Core) and available metadata feeds (OAI-PMH).

16. Context for VA
Survey
Over 65% of respondents have digitization needs they cannot provide in-house.

17. Context for VA
Survey
Over 70% of respondents felt they could provide preservation services for digital objects in-house.

18. Context for VA
Survey
Over 50% of respondents would be willing to contribute staff time.

19. Notable Results Survey
65% have materials that require digitization services that they cannot provide in-house.
71% felt that they could provide preservation services (e.g. active management, policies, & dedicated service space and infrastructure) in-house.
52% of respondents would be able to volunteer staff time to digitization or metadata creation.
270 hours a month was the total staff time responding institutions estimated that they could contribute to this effort -- or 6.75 weeks a month!
Most importantly, still a great deal of enthusiasm in Virginia for a Service Hub.

20. Current Approach Reassessing
The Library Advisory Council, after seeing the results of the survey, and getting a request from SCHEV for new initiatives, has submitted a funding request for this as one potential project.
Future grants are being considered by the smaller group.
Fall, 2014 White paper to LAC
Aug. 2015, Virginia Heritage Meeting
Sep. 2015, VIVA SCHEV Funding Proposal
Jan VAMPS Mellon Proposal
Spring 2016, Investigation consortial models
Jun. 2016, VIVA DPLA Survey
August 2016 LAC proposal to SCHEV
Sep. 2016, doctorals investigate staffing
Dec. 2016, LAC meeting

21. Current Approach Reassessing
UVA, GMU, W&M, VCU , & VA Tech have begun planning to partner together to create a distributed DPLA Service Hub.  Each has committed a certain FTE percentage from their institution.
This approach has grown out of the earlier conversations, the survey results, and the consistent focus on a flexible distributed approach. UVA, as the only DPLA Content Hub in the state, is leading this effort.
Fall, 2014 White paper to LAC
Aug. 2015, Virginia Heritage Meeting
Sep. 2015, VIVA SCHEV Funding Proposal
Jan VAMPS Mellon Proposal
Spring 2016, Investigation consortial models
Jun. 2016, VIVA DPLA Survey
August 2016 LAC proposal to SCHEV
Sep. 2016, doctorals investigate staffing
Dec. 2016, LAC meeting

22. Current Approach Reassessing
Depending on the outcome of these current efforts the Library Advisory Committee is planning a larger discussion around this topic at their December meeting.
Fall, 2014 White paper to LAC
Aug. 2015, Virginia Heritage Meeting
Sep. 2015, VIVA SCHEV Funding Proposal
Jan VAMPS Mellon Proposal
Spring 2016, Investigation consortial models
Jun. 2016, VIVA DPLA Survey
August 2016 LAC proposal to SCHEV
Sep. 2016, doctorals investigate staffing
Dec. 2016, LAC meeting

23. The End!
Questions?
Suggestions?
Thoughts?

24. Credits Noun Project “Digitization” By Iconathon, US
DPLA “Logo” ( )
DPLA “Screenshot” ( )
DPLA “Hubs” image. ( )