1. Grant Application Tutorial
2017 – 2018 Empowered to Excel
Grant Application Tutorial

2. HEB ISD Education Foundation
Mission Statement
The mission of the HEB ISD Education Foundation is to
raise and award private funds and community resources
to support the HEB ISD’s commitment to excellence in education.
The Foundation, established in 1995, is a 501(c)3
nonprofit organization, guided by a volunteer board of directors who have a sincere interest in the success of our students and staff.
Thank you for supporting our mission!

3. 2017-2018 Empowered to Excel Grant Program
Purpose
The Empowered to Excel grants are designed to encourage,
facilitate, and reward innovative programs and
activities that support district goals.
Eligibility
Any individuals or teams of individuals employed by HEB ISD are
eligible to apply for grants. Grants will be announced in May 2017
for the school year.
2017 – 2018 Empowered to Excel Grant Program

4. A digital signature from your Principal or Administrator is required.
Grant Applications
Please carefully review the Guidelines for Grant Applications.
Applications can be accessed here or from the
HEB ISD Education Foundation webpage at
Applications must be filled out electronically.
A digital signature from your Principal or Administrator is required.
Applications should be concise and must not exceed
three (3) pages or they will be disqualified.
2017 – 2018 Empowered to Excel Grant Program

5. Tips for Using the Electronic Application
Applications can accessed here or from the
HEB ISD Education Foundation webpage at
When filling out the application electronically you will have the option to save and return to it later if needed.
In order to capture the signature of your Principal/Administrator please use the save for later option. A link will be sent to your to allow for access to the application. Forward the link to your Principal/Administrator and ask for their signature.
The signature will be acquired using a computer mouse our touchpad.
Once the application has been signed by the Principal/Administrator, save then use the submit button on the application. The system will automatically send the application to the Foundation and a confirmation to your address.
All signatures will be confirmed prior to evaluating the application.
2017 – 2018 Empowered to Excel Grant Program

6. grant application before it is submitted.
Signature Required
It is the responsibility of the grant requester to obtain the Principal’s or Administrator’s signature on the
grant application before it is submitted.
Grants submitted without the required signature will not be considered.
2017 – 2018 Empowered to Excel Grant Program

7. Award of Funds 2017 – 2018 Empowered to Excel Grant Program
Grants of up to $1000 will be awarded for programs or projects
initiated by a single individual.
Grants of up to $5000 will be awarded for campus-initiated or
district-initiated programs or projects.
Grant funds may not be used for teacher stipends or refreshments.
** Note regarding technology requests: Now that the bond program expenditures are almost complete, innovative use of technology over and above what is already provided by the district will be considered for funding.
The number of awards for the school year will depend on the amount of funds available from the HEB ISD Education Foundation.
2017 – 2018 Empowered to Excel Grant Program

8. Due Date 2017 – 2018 Empowered to Excel Grant Program
Applications must be received no later than
4:00 pm on Monday, April 3, 2017.
No late applications will be considered.
2017 – 2018 Empowered to Excel Grant Program

9. 2017 – 2018 Grant Selection Process
HEB District Cabinet Review
Once received, eligible grant applications will be reviewed by appropriate cabinet-level district personnel including: Assistant Superintendent for Elementary Education, Assistant Superintendent for Secondary Education, Assistant Superintendent for Technology, Deputy Superintendent for Educational Operations, and Content Area Coordinator.
Foundation’s Grant Application Review Committee
After review by district administrators, the remaining grant applications will be evaluated by the Foundation's Grant Application Review Committee composed of volunteers selected by the HEB ISD Education Foundation.
Click here to see a sample scoring sheet to be used by the Foundation’s evaluators.
2017 – 2018 Empowered to Excel Grant Program

10. Grant Awards 2017 – 2018 Empowered to Excel Grant Program
Awards will be determined by the
Board of Directors of the HEB ISD Education Foundation, based on
the recommendations of the Grant Application Review Committee.
Primary point of contact on applications will be notified
by of the grant award decisions by Tuesday, May 23, 2016.
2017 – 2018 Empowered to Excel Grant Program

11. Responsibilities of Recipients
2017 – 2018 Grant Recipients
Responsibilities of Recipients
Use grant funds for the stated purpose.
File receipts for expenses related to the grant with campus principal/district administrator.
Capture 3 iconic photos of your grant “in action” and send by to by Friday, May 4, 2018.
Complete Grant Evaluation Form and return to the Foundation by to by Friday, May 4, Click here to view a sample Grant Evaluation form.
2017 – 2018 Grant Award Recipients will be honored through a check presentation ceremony during Convocation Please plan on taking part in the following:
Attending Convocation
Sitting with your grant application team in the Foundation’s Grant Recipient seating area
Formally accepting the grant on stage
Having a photo taken with your grant award
2017 – 2018 Empowered to Excel Grant Program

12. Tips for Grant Applicants
Remember, the grant review committee is made up of corporate and community leaders – not educators. Try not to use “lingo” specific to education or your field of study but rather write to this audience of readers.
All departments, disciplines, and educational initiatives that forward district goals are encouraged to apply.
Before the review process, any information that is specific to a particular campus or program will be redacted from the application. The Foundation evaluates all applications based on the criteria as outlined in the Sample Score Sheet. The applications are reviewed and awarded based solely on the final review scores.
Technology requests will only be considered if they demonstrate an innovative use of technology over and above what is already provided by the district.
2017 – 2018 Empowered to Excel Grant Program

13. THANK YOU for your commitment to excellence in education.
The HEB ISD Education Foundation salutes you.
Questions? Suggestions?
Contact Jenna M. Waters
2017 – 2018 Empowered to Excel Grant Program