1. 21st Century Application Navigating the CCIP
Welcome!!! My name is Nina Pace and I am the 21st Century Community Learning Centers grant administrator in the Office of Federal Programs. Our goal today is to provide introduce the CCIP Planning Tool and provide you with the information you need to complete the FY15 application process.
21st Century Application Navigating the CCIP
March 2016

2. Overview What is the CCIP Accessing CCIP (roles needed)
CCIP Address Book Contact
IRN number
SAFE account
CCIP stands for the Comprehensive Continuous Improvement Plan.

3. CCIP - Accessing the System
Access to CCIP:
Driven by roles in the Ohio Educational Directory System (OEDS-R)
Data Entry Funding-CCIP Data Entry Planning-CCIP
Data View Funding-CCIP Data View Planning-CCIP
CCIP Authorized Rep/Superintendent, CCIP Fiscal Rep/Treasurer, OEDS-R Administrators add or change roles in OEDS-R
Information on adding or removing roles can be found at
In order to gain access into the CCIP the need these roles assigned through OEDS-R.

4. Overview
Understanding the Path Options Understanding the Programming Understanding the Planning Tool (District/Agency & School Plan) Understanding the FY17 Application
To accomplish our goal, we will spend time reviewing the three parts of the CCIP Planning Tool: The Needs Assessment, the District Plan and the School Plan.

5. CCIP - Accessing the System
CCIP Test Site
Please make note: The link provided is ONLY is test site. In Production, if you ever forget your SAFE account name and/or password, follow the instructions above.
User Name: ccipdataentry
Password:

6. CCIP - Accessing the System
OEDS-R data must be kept correct at all times. If any roles change, make the changes immediately!
Contact Information for a user has to be updated in the Ohio Educational Directory System (OEDS-R)
Once updated it will show up in Address Book in CCIP
Information on updating contact information can be found at

7. OVERVIEW Funding Application Planning Tool – District Plan
There are three parts to the 21st Century Application Process.
Planning Tool – School Plan

8. Funding Application

9. How to get to the Application
If not already there, select appropriate year from the dropdown (2017)

10. Sections Page
When you start your application, the status should go from Not Started to “DRAFT STARTED”. Otherwise, you won’t have access to add the application.

11. Sections Page To start working on the application, Click Draft Started
Make sure the status “DRAFT STARTED” is reflected while entering data into your application prior to changing the status to Draft Completed.

12. Confirm Status Change

13. Create New Grant Application
The Application Name is the Official Grant Name used for the five year grant cycle if awarded. Make sure it is reflective of your program and cannot ever be changed.
Select Add Grant Application from the dropdown

14. 21st Century Sections Page: Newly Grant Name
Click newly named grant…

15. 21st Century Path Options
Make sure to select the select Path option for your application

16. 21st Century Program Design
Make sure to answer the appropriate PROMPT 16 & 17 based on the path selected.

17. 21st Century Needs Assessment
Make sure to answer the appropriate PROMPT 16 & 17 based on the path selected.

18. To navigate between pages and to Save changes use button
Click Save And Go To/ Current Page to save the application and remain on the current page
CHANGE

19. District Plan
District Plans have THREE major parts for the 21st Century application process
Functionally, there are three functions within the District Plan. Each has a unique purpose and must be updated as part of developing your district plan to align with the identified needs.

20. District Plan
GOAL STRATEGY Fiscal Resources

21. Planning Tool
Select the appropriate fiscal year in the drop down (2017).

22. Planning Tool
Click the District/Agency Plan

23. District/Agency Plan Overview Page

24. 1 District Plan Goals (G) – Establishes the district objectives
Goals are the objective the district wishes to accomplish based upon the results of the Needs Assessment. What is the district building toward for this fiscal year? What is the expected outcome? Goals provide the target and the measure the district establishes for meeting the objective.

25. Goals and Strategies
Once you Create Goal the option to Create Strategy will appear. You will create the strategy as you did to create the goal.
Goals and Strategies are created and modified only the District/Agency Plan.
Action Steps can be created and modified in both the District/Agency Plan and the Building/Grant Plan. For competitive grants you must enter Action Steps in the Building/Grant Plan.

26. To create Goal click on:
Create GOAL of modify if needed. Since districts are required to copy their plan forward from year to year, unless the district wants to start from scratch, more often than not, you will be updating established Goals, Strategies or Action Steps. You can update them by click on the Title from the Plan Overview page. This will take you to an update screen when you can change the text fields, like Title, Description and Performance Measure.

27. Update the Goal
Click on “Reading/Language Arts Math” to get the “Update Goal” page.
In order to update the GOAL click on Goal Title. Enter description and performance measure.

28. District Plan 2
Fiscal Resources- Identifies which funds will be used to support meeting the goal
Fiscal Resources identify the funding sources that will be used to support the goal. It helps connect the plan to your funding applications in that it provides some detail on how you plan on using your federal funds in your Consolidated Application. That is one example. It is not an exact measure, however if we see money budgeted in the funding application, we should see a clear connection to the goals of the district. Fiscal Resources help make that connection clearer.

29. How much of your budget will you obligate to this goal?
Click Create Fiscal Resource

30. Select 21st Century from the Funding Application dropdown; Grant defaults to 21st Century
Enter any necessary notes (not required)
Enter the portion of the budget that supports this goal

31. District/Agency Plan: Fiscal Resource Created

32. District Plan 3
Strategies (S)- Describes the method the district will take to meet their goals
Strategies provide the framework for reaching your goal. They are the district wide strategies that each of the buildings (and central office) will be using to reach the performance measure established in your goal. Strategies can be broadly defined or very narrow, it is up for the district to decide.

33. To create Strategy click on
Create STRATEGY or modify as needed. Make sure to enter the description and estimated cost associated with strategy. Optional

34. To create Strategy click on
Create STRATEGY or modify as needed. Make sure to enter the description and estimated cost associated with strategy. Optional

35. School Plan
Each applicant develops a school plan to describe how each grant site will meet the needs of their students

36. School Plan
The Goals, Strategies and Fiscal Resources from the District Plan are prepopulated in the School Plan.

37. School Plan
School Plans have TWO major parts for the 21st Century application

38. School Plan
ACTION STEPS GRANT RELATIONSHIP

39. Planning Tool
Select the grant name in the drop-down
Click School Plan

40. School Plan 1
Action Steps (AS) – School specific actions to meet the overall goal of the district

41. School Plan
Action Steps in CCIP have a title and a description.

42. Create Action Step

43. School Plan 2
Grant Relationships – Identifies a funding source for an Action Step

44. Create Action Step/ Grant Relationship
21st Century

45. Create Action Step/ Grant Relationship
21st Century

46. School/Grant Plan:
Action Step Created

47. Use and to expand and collapse
views for
Goals Strategies Action Steps

48. 21st Century Sections Page: Grant Budget
After you add a Grant, and complete your District and School Plan in the Planning Tool go the Sections Page to complete the Budget

49. 21st Century Budget Completed
Path A Budget – Up to $500,000 / Path B & C – Up to $200,000

50. Change Application Status
Important Note***
CHANGE – approval process; reorder (move to end); importance of auth rep approval (no turning back)
Authorized Representative Approved is the last and final step in submitting the complete application. You CANNOT reverse this status, so be sure you are completely satisfied with the application prior to changing this status. Additionally, any application not in this status prior to the CCIP deadline in April will not be considered for funding. If submitting more than one app, enter all apps before clicking Draft Completed.

51. Funding Application: Print Application
Click Print to print the entire application or individual sections

52. Funding Application: Sections
Validations
Click to view Warnings (can complete app) and/or Errors (cannot complete app)
Click here to View and
Add History Log (HL) comments
Budget – Enter proposed budget
Allocations – Approved applications will receive allocations by July 1st
Contacts – Funding Application Contact for your 21st CCLC application

53. Click here to view revisions
Sections Page
Click here to view revisions
Click here to View and
Add History Log (HL) comments
CHANGE
Click here to View All Pages or Sections Only
Click to view Warning and/or Error Validations

54. Print Feature
Converts entire Plan into PDF file, opens it in a new window for printing.

55. Learning CCIP Is like learning how to complete a Rubik’s Cube
Learning CCIP Is like learning how to complete a Rubik’s Cube. The best way to learn is by doing. I hope this PowerPoint has provided you with an understanding of the CCIP Planning Tool and the skills necessary to start the planning process. Thank you for your time this morning. I will now take some questions from the audience.

56. Questions

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