1. UPO meeting Nov. 29, 2013 D. Contardo, J. Spalding News
UPO meeting Nov. 29, 2013 D. Contardo, J. Spalding News - ECFA workshop follow-up - LHCC Upgrade Cost Group - Follow-up of MB - CMS week - TP studies TP preparation - see presentation of Jeremy

2. ECFA High Luminosity LHC Experiments Workshop
The report on the workshop has been submitted to ECFA and presented at the plenary session on Nov it will also be presented to the SPSC Dec. 10 and then as information to the CERN Council Dec. 13
Contains introduction
Preparatory Group summaries
Physics summary of all studies as a longer attachment
The report has an ECFA reference
It will be available in the ECFA CDS public server - temporarily you can find/reference it in the public CMS DocDB at: bin/PublicDocDB//ShowDocument?docid=12141
A number of areas for improved communication or possible common actions are mentioned as well as some proposal for follow-up
There is no defined framework or mandate for the cross-activities as launched for the workshop - Phil and Didier will discuss with PG chairs - within collaboration and with the workshop program committee on how to follow-up

3. We should expect that the TP will be similarly scrutinized
Upgrade Cost Group
The LHCC recommends approval to the CERN Research Board
A new review group which includes members of LHCC and others will now review the cost- related information and recommend to the Research Board - chaired by Stew Smith
1. “Budget explanation and justification” section to help us understand the important requirements, tradeoffs, etc. in reaching the final design, and their impact on the cost.
2. WBS chart down to at least level 2, showing costs, allocation responsibilities, expected funding sources, bases for estimates, etc. for the major subsystems (aka parts or components) of the upgrade project. In the hope it’s helpful, I’ve drafted the attached template WBS chart to indicate what information we seek.
3. “WBS-like” manpower survey indicating the “expert” manpower resources needed, e.g. physicists, computing and software professionals, CERN technical groups, etc. [Draft template attached.]
4. Resource-loaded schedule that shows the duration of the major tasks, manpower required, and sources of the manpower.
5. Risk register, giving the likelihood and impact of each significant risk, and your strategy and plans for mitigation. [Again, a draft template is attached.]
6. List of resources requested from the upgrade common fund, e.g. receiving, installation, commissioning.
7. Spending profile by year.
L1-Trigger TDR is the first project to be reviewed - cost & resource based sent last Mon. - meeting with the committee Dec. 2 - UCG will report to the LHCC at the Dec 4 meeting (and presumably to the RRB after that)
We should expect that the TP will be similarly scrutinized

4. MB follow-up: LHCC
LHCC Report to the RRB
“The LHCC congratulates CMS on outlining the scope of the upgrades and providing a costing. While it is too early for detailed comments prior to the Technical Proposal, the LHCC notes that CMS seeks to maintain computing costs as they are (i.e. flat) or even decreasing. Although traditionally the computing costs are covered as operating costs. “
“ Likewise, the funding for detector R&D is traditionally outside of the formal project and thus was not covered as part of the documentation to be provided to the RRB. The LHCC notes that it would be useful to have an assessment of the areas of technical and financial risk where R&D is especially needed and the degree to which R&D programmes can be conducted in common with other experiments. The success of
the upgrade depends on technical progress in all areas”
“The LHCC looks forward to seeing the full Technical Proposal and accompanying physics studies, including justifications for the detailed designs proposed for all major elements of the upgrade that need replacement.”
It was proposed at the management board to present our R&D activities at LHCC meeting of Mar 5
Present preview at LHCC meeting Jun 4

5. MB follow-up: R&Ds - Forward Calorimetry
R&D programs oversight - proposal at last UPO and presented to the MB
Projects/Coordinations/WGs/R&D projects
Develop R&Ds programs according to CMS scope - organize and monitor progress - report regularly to CMS (dedicated presentations in upgrade plenaries)
Upgrades Project Management
Validate R&D programs with respect to CMS scope - interest
Maintains central documentation
Need to develop resource by the LHCC - You are invited to prepare material by end of January as discussed in previous UPO it could contain the following, and any other relevant information:
List of the project R&Ds & relevance to the scope of the project - framework (collaborations in CMS or outside) - institutional responsibilities - resources available - milestones & schedule
Forward Calorimetry
It was requested at the last MB that we report in January on the review process
We are in the process of setting a review committee and charge for the review
As input to the charge, we need by the CMS week a written proposal of the roadmap proposal from the FD group and advisory panel

6. MB follow-up: Muons - Longevity - Organization in 2014
It was requested at the last MB that we clarify by March the scope of upgrades
Discussion to organize for TP delivery are on going - must converge by CMS week
Longevity of detectors
It was requested at the last MB that we report in March on longevity aspects for all parts of CMS - and especially on ongoing studies for non obvious cases and systems - This should be part of the TP
Upgrade organization for 2014
It was requested at the last MB that we clarify the organization for the forward detectors upgrade - the point for discussion was essentially the definition of a coherent configuration of all detectors for installation at P5. This was part of the proposal, it will be re-formulated and discussed.
The discussion on Physics for organization for the TP studies is ongoing we expect to converge by CMS week - on scheme if not yet on names
This is a good time for adjustments to the present organization as was discussed at the last UPO and well received at the MB - this must not delay the work for the TP and the present organization runs up to the time we have made a smooth transition
In some places, this organization will be again reviewed once the scope of upgrades is fully defined (beyond the TP)

7. CMS week Dec. 9 Wednesday Dec 11 Thursday Dec 12 Friday Dec 13
Upgrade Simulation Studies (FutPhys + USSTF) 9:00-12:30
Upgrade Plenary 13:30-16:00 see next slide
Thursday Dec 12
Trigger PSWG 9:00-11:00
Forward DWG 10:00-13:0
FCAL Meeting 14:30-18:30
Friday Dec 13
Upgrade Simulation Task Force Meeting 14:00-18:00
Please provide feed back if needed

8. CMS week Dec. 9 Upgrade Plenary 13:30-16:00
Follow-up to October Upgrade Week
Proposal for presentations - should be focused and no more than 20’ :
 Define detailed TP content - see presentation of Jeremy -
including specific topics mentioned below
Tracker (Strips and Pixels)  focus on pixel and development of software for TP studies
ECAL  motivation - longevity - performance at 140 PU of current detector and upgrade of EE
HCAL/HF  motivation - longevity - performance at 140 PU of current detector
Forward detector  proposal of forward configuration for TP studies
Muons  proposal for organization and to develop the case for DT minicrates and forward
Trigger/DAQ  proposal for architecture and status of studies

9. TP study concerns
Frank Chlebana created a twiki to list the need and people signed up
Progress, but several tasks not yet populated
We are trying to establish a resource loaded schedule
We still miss major pieces
What are the studies you want to perform and what is the software existing/missing
This is needed to progress stepwise with dedicated releases and MC samples
Then
Final tracker BE5 geometry and working tracking at 140 PU
This is preventing progress to develop overall reco and b-tagging
Implementation of geometry Full/Fast Sim for shashlik EE and HCAL refurbishment
This is preventing progress to develop overall reco…
These two pieces are mandatory for generating MC samples for Physics motivation
Then (to be developed in parallel)
Pixel extension and associated reconstruction
EE shashlik and HE refurbishment with extension
Muon extension with matching to Pixel extension tracks
And (to be developed in parallel)
Generic muon chambers to demonstrate spatial vs timing resolution in fwd # of chambers…
Muon Phase 1 emulation for Trigger studies - eventually Phase 2 emulations for all detectors …
PFCAL and CFCAL are standalone effort but with link to development of geometries and reconstruction this should not be forgotten please report on software developments in the USSTF
TPSG/TTI will provide menu and trigger thresholds including new tracker - muons - bandwidths