1. Presented by: Brian Campbell and Adrian Huber
PDE PIMS Changes
Presented by:
Brian Campbell and Adrian Huber

2. Career Standards Benchmarks
Reporting the attainment of established benchmarks in 5th, 8th, and 11th grades
Rationale
Required by the Future Ready PA Index to track student participation in a career readiness program
This information is already being tracked by your LEA, however, this is the first time the data will be submitted to PIMS
Y/N submission added to the Student Fact Template

3. Non-CTC Work Based Learning Experience
Allows Non-CTC LEAs to report the award of industry credentials through work based learning experiences outside the scope of an approved CTE program
Rationale
Required by the Future Ready PA Index and will allow LEAs to earn extra points the way CTEs are capable through Industry Credential Certifications
Encourages LEAs to capture and report additional student achievements

4. Local Assessment (Reading & Math)
Allows LEAs the choice to report results from alternative local assessments (other than PSSA/ PASA) for Grade 3 Reading and Grade 7 Math
Rationale
Giving LEAs the option to administer locally created tests (must be PDE approved)
The PSSA/PASAs are still required and will serve as the standard measurement for LEAs

5. Enrollment Codes
Utilize revised enrollment codes to accurately capture student enrollment transactions
Rationale
Standardizing code sets across platforms
Increasing data quality in the following areas:
Graduation Cohort Attribution
Accountability Attribution
Tracking student mobility
6 new codes were added and 3 were retired

6. EL Changes
If Valid Value 01 or 06 (Current EL STUDENT) is selected in Field 41, a new field was created (Field 45 – LIEP TYPE) to provide further explanation of the program
LEP/ELL – changed to EL when referring to the student and LIEP when referring to the program
Rationale
Federal regulation allowing for EL Data to be collected in a more efficient manner
01 – Current EL, not LIFE (Limitted or Interrupted Formal Education)
06 – Current EL, LIFE
LIEP – Language Instruction Education Program

7. Charter School unexcused absence requirement
Tracking unexcused absences by all students (from all LEA Types) will allow habitually truant calculations to be made for all students
Rationale
Streamlining the collection into a single location will allow PDE to aggregate habitually truant data
New DQE Rules will be utilized to compare unexcused absences to enrollment data, which will increase data integrity

8. Children of Military
Reporting of a new data element to capture if a student is the child of a military parent
Rationale
Required by ESSA for Military Children Identifier
A parent/guardian is an active duty member of a branch of the Armed Forces (Army, Navy, Air Force, Marine Corp, and Coast Guard) including fulltime National Guard? 

9. High Priority Industry Credentials (CTE only)
PDE has designated CTE Industry Credentials that are aligned with High Priority Occupations
This change will be done completely by PDE, and nothing will be required of the CTEs
Rationale
Allow PDE to accurately report data needed to support Perkins IV accountability guidelines and reinforce current BCTE efforts

10. Additional PIMS Changes
Assessment Participation Codes:
Retired values J, K, and L from Field 212 (Student Template)
No longer collected by subject area, and changed Fields 214, 215, and 216 to Y/N values (Student Template)
Title I: Add a Y/N value for Field 96 (Programs Services Code) to track Title I Part A data
Special Ed – Primary Placement Type: Added Field 32 (Special Ed Snapshot) to determine if a Special Education student was place by a non-educational agency
Student Status Codes: Added 3 new codes
Assessment Participation – NIMS, NOCTI, and NIMS and NOCTI
New Student Status Codes
U – 1305 Non-Resident Foster student (Residency Status Code B or C)
V – Non-Resident Parent Paid Tuition
W – Opportunity Scholarship Tax Credit Student
SpecEd Primary Placement Type – this is a Y/N field and a list of agencies types is listed in the PIMS Manual

11. Additional PIMS Changes (cont’d)
Full Zip Code: Field 20 (Student Template) is now required
Homebound Instructional Minutes: Retired Field 12 (Student Calendar Fact Template)
Guardian Relationship: Retired Field 23 (Student Template)
Program Codes: Retired 16 Programs Codes
Graduation Status Codes: Retired unused codes
Special Education – Exit Code: Added value 99 (Special Education Snapshot Template)
Full Zip is now required on the Student Template (5#, 5# - 4#, 5#-)
Homebound Instruction – this data is no longer utilized by PDE
Guardian Relationship – this data is no longer utilized by PDE
Program Codes – 16 Program Codes were retired due to the EL and Title I changes
Graduation Status Codes – removed codes dealing with aging out, b/c a student can’t graduate if they’ve aged out
SpecEd Exit Code – new code is “Moved to another LEA in PA, know to be continuing”

12. Questions?

13. Cohort Graduation and Dropout PVAAS PIMS Data Sets
Additional Reporting Updates
Cohort Graduation and Dropout
PVAAS PIMS Data Sets

14. Cohort Graduation & Dropout Update
Grade 9 Entry Date is now stored at the student level
Overrides require documentation showing grade 8 to grade 9 transition year
attribution is done through data updates
Run Cognos Frozen Data PDE Attribution Cohort Graduation Detail report weekly and request corrections as needed
DRC Attribution will only correct errors from other LEAs that incorrectly attribute students to you
A new ACS is due by January 31, 2018 and includes:
Cohort Count
Graduate Count
Cohort Graduation Rate
Grade 9 Entry Date is now stored at the student level. Overrides require documentation showing grade 8 to grade 9 transition year. Documentation includes transcripts showing the students grade 8 and subsequent grade 9 school year OR a copy of the Student ID Search - Grade 9 Entry Dates report showing the student in grade 9 for the first time in the year being requested.
For school year attribution is done entirely through data updates. Chief School Administrators should have their attribution coordinators run the Cognos Frozen Data PDE Attribution Cohort Graduation Detail report weekly and request corrections as needed. This report shows all students in the cohort for the LEA. Each student is listed individually with one of three statuses: Transferred from listed LEA, Transferred out to listed LEA or No Change. By following the reporting guide in the how to manual data corrections can be made to fix students listed as Transferred out or No Change. Students transferred in must be corrected by the LEA reporting that student. If the LEA reporting a transferred in student won’t correct their data, you can request the attribution be corrected during the DRC attribution window.
DRC Attribution will only be used to correct errors from other LEAs that incorrectly attribute students to you. However, you should request those LEAs correct their data prior to the DRC Attribution process if possible. PDE will not continue to use DRC to correct reporting errors made by your LEA as this creates students who are not correctly accounted for and breaks the correct data to report audit trail. All attributions can be done by following the reporting guidance in the how to manual or contacting the application support group for assistance. If an unaccounted for situation arises they can work directly with the Office of Data Quality to make corrections.
Reports are available year round showing current grad status reporting for all students, August 8th for grade 9 verification and September 18th showing cohort graduation for your LEA. These reports will allow your LEA to report a correct cohort before it is submitted to DRC, EdFacts, PDE website publication or SPP.

15. New PVAAS September PIMS data set
All PVAAS PIMS data pulls will now be listed on the Elementary-Secondary Data Collection Calendar!
September 19th PVAAS data set (new)(optional for LEAs)
Create PVAAS/PEERS school user accounts for teachers for Oct 2017 PVAAS reporting release
Updates PVAAS student projections for your currently enrolled students
October 5th PVAAS data set (aligned with Winter Keystone Pre-codes):
Create/Move PVAAS/PEERS school user accounts within an LEA. (released in PVAAS by November 3rd)
Updates student projections (released in PVAAS by November 17th)
October 17th PVAAS data set (alligned with the close of PIMS Collection 1)
Used to pre-populate educators into PEERS (released in PEERS by December 15th)