1. Payroll Implementation

2. Identify Payroll Needs
Document payroll processes
Review and update current documentation
Consider Reporting needs
Make a list of payroll needs and rate each item with a priority (Low, Medium, High)

3. Additional Functionality
Identify current unmet needs
Consider company benefits or upcoming company changes
Think about capabilities of other systems you have worked on
Make a list and rate each item with a priority (Low, Medium, High)

4. Analysis and Standardization
Analyze current earnings code and deduction code setup
Rethink Miscellaneous earnings or deduction code
Reporting needs – List reports you use frequently as well as reports you have difficulty generating

5. Interfaces
Purpose of Interface is to increase efficiencies and reduce human error
Types of Interfaces
Hours from Time & Labor
Indicative data from HR module
Benefit changes including 401K
General Ledger
Analyze your company culture and determine where interfaces may improve efficiencies

6. Project Identify a Project Manager Create a Project timeline
Needs to devote majority of time to Project
Create a Project timeline
Identify the Project stakeholders – include representation on the Project team
Parallel testing
Test, Test and Test again

7. US Payroll Upgrade Governance Structure
Core Team
Judy-Chairperson
Becky – US Payroll
Annette – US Payroll
Jo – Corporate Initiatives
Peter – IT
Mark - Benefits
Imru – Data Center
Sherry – Global Process Organization
Rohini – HR Shared Services
Sue - Finance
Lou – Treasury
Brandt – Tax
Patricia – Internal Audit
Executive Sponsor
Chuck
VP HRSS
Steering Committee
Chuck: HR Operations
Tom: Finance
Terri – Strategic Programs & Tech
Dan – IT
Christopher – PS COE
Vicki, Lyn or Kerrie - HR
Project Leader
Judy
Global Payroll Director
Project Manager
Lyle
Project Work Streams
Payroll Discovery & Configuration/GL/PS ID Alignment
PS Time & Labor / Time Saver (Indy)
Finance / Treasury
Testing
PS& Benefits Interfaces/Hosting/SSO/ Security/ ADP Connection
Annette Jones - Team Leader
US Payroll team members
ADP Team
Becky - Team Leader
Linda & Jill
Sue, Lou
US Payroll Team Shirley
Peter - Team Leader
Becky, Pam, Shirley, Rohini & Mark
Change Management & Communication – Judy

8. Measure Project Success
Identify goals that can be measured
Web Based technology, hosted by ADP
Provide unlimited history
Effective dated application
Eliminate manual interventions with 401k, Benefit and UBS files
Single sign on
Self Service (ADP iPay; update W-4)
Enhance the PS to ADP interface.
Connection version 2.0 will allow automation of the interface between PS and ADP.
Eliminate the need for black out periods
Robust reporting
Enhance process speed
After Go Live schedule a meeting to discuss “Lessons Learned”
Celebrate! Celebrate! Celebrate!