1. Kroger Food Depot – “a Proposed Walk-Through”
RecipeManager©
Demonstration
Kroger Food Depot – “a Proposed Walk-Through”
Vydata Systems
User Training and Demonstrations
October 2014
Recipe Manager
Presentation

2. Who we are… Today’s Presenters… Kevin Rawls Mike Alexander
We are providers of technology solutions, based in United States but sell in over 25 countries!
Today’s Presenters…
Kevin Rawls
Technology/R&D Director
Mike Alexander
Global Director of Business Development
(Toll Free) (Office)
(Fax)
Corporate Headquarters
9151 Interline Ave.
Baton Rouge, LA
United States of America

3. Today’s Agenda - Overview
“a Proposed Walk-Through”
System Overview / Introduction
Receiving Orders from SKOPE
Reviewing / Creating / Editing Orders
Integrating Outbound Orders for SKOPE (?)
Touch-Screen Kiosks, Custom Screens, RM LITE, or Other Examples for possible Outbound Order Processing
Receiving Orders from Delaware (or Other Locations)
Reviewing Inventory (Stock Levels, Statuses, Warnings)
Resolving Left Over Inventory through Order Maintenance
Creating Pick Lists for Orders / Filling Orders
Creating Shipping Labels and Paperwork
Closing out Orders

4. Introduction to Recipe Manager…
What is Recipe Manager?
Recipe Manager is an application designed for total food data management. It is designed to track detailed information at all product levels from individual ingredients to final production. It can be utilized to track detailed product cost, nutrition, inventory levels, vendor purchases, sales orders, product packaging/shipments, menu design, and to control production levels. Manage your operation with precision with Recipe Manager.
Product Web Site :

5. Introduction: RM Enterprise
Food Depot
Tracking / Processing any type of product!
Packages, Non-Food Items, Food Portions, etc.
Product Web Site :

6. Overview: RM Desktop
Store Order Processing Module located under File Menu

7. Store Order Queue Bulk Store Order Queue – Search Options
Search by Date Range or by Any Field!
Get List of Orders for Filling, Reporting, etc.

8. Store Order Queue
Customers = Stores: Tracks Orders for Any type of Product

9. Receiving Orders From SKOPE
Usage of KDAT Files for Bulk Order Importing

10. Orders: Reviewing, Creating, Editing
Click to Select
Double-Click to Open
…or Add New

11. Orders: a Store Order Key Factors
Detailed Store Route Tracking for Shipping Purposes
Orders are Grouped Carefully by Route, Start / Stop Numbers for Labeling / Packaging
Weights are Tracked with Shipping Providers for Cost Control
Production Schedule / Order Filling controlled Separately from Shipping
Maintenance of Order Items, Adjustments, etc. allowed
Shipping Reports, Bills of Lading, Invoicing, etc.

12. QFC Order-Production-Shipment Cycle
Understanding the Process
1. Verification of Orders Received
2. “PREPARE” Button (Creates Production Schedule)
3. Check your Stock Levels and print Production Sheets
4. Produce Products
(assigns daily production to a unique batch number)
5. Reconcile Production (make product and adjust actual verses schedule based on waste)
6. Fill orders and ship (Picking documents are printed, shippers pull what is available to ship out of what was produced) – Adjust orders if needed in BOTH RM and SKOPE
From SKOPE System
We will be revisiting this slide later again at the end of the process before the workshop!
NOTE: LOT numbers entered at time of production will tie all shipped products back to production!

13. Ideas to Accomplish This
Outbound Orders?
SKOPE Order Placement – Driven by Individual Locations
Ideas to Accomplish This
Kiosk at the Food Depot for Order Placement
RM LITE Client at the Food Depot
Hidden Service or System Tray Applet running in the background at Food Depot
Technology Options
Directly Connect to SKOPE System (?)
Creation of a KDAT File or Importing into SKOPE

14. SKOPE Order Placement – Driven by Individual Locations
Outbound Orders?
SKOPE Order Placement – Driven by Individual Locations
Options
Kiosk
RM LITE
Hidden Service or System Tray Applet
SITEmanager
SKOPE
Kdat files
Import and Fill Orders
NOTE: We have a number of potential tools that can SEND orders to SKOPE

15. Receiving / Filling Orders
Search to Find Order(s), then Fill Them!
Search first (show orders for day)
Click PREPARE (creates production schedule)
Do a Pre-Prep Check
Reconcile Production
PROCESS: The PREPARE button will create the Production Schedule for the orders listed.

16. Orders: Production Schedule
Do a Pre-Prep Check First, before you PREP!
NOTE: The Pre-Prep and Prepare Steps are not for “Sale as-is” Products!

17. Orders: Production Analysis
We can now determine exactly what we need to produce, purchase, etc. to fill all orders!
PROCESS: Items in white are fine. Items in red are low. However, production can still take place.
NOTE: Print custom reports from here – Grocery List, Product Production sheet, etc.

18. Changes to Existing Orders
Order Modifications Automatically Adjust Production Schedules
Search first
Open Order
The system knows the assigned batch
Make your modifications
Click SAVE
The system will prompt you that it is making adjustments to “re-batch” if necessary
NOTE: Reprint necessary reports including production sheets when orders change

19. Orders: Produce & Reconcile
A Production “RUN” Creates the Products Ordered and Deducts Raw Materials from Stock
NOTE: If “Actual” production deviates from the “Plan” or “Waste” occurs… enter it here

20. Shipment to Stores – Picking Documents
Orders: Final Step
Shipment to Stores – Picking Documents
Search first
Print Order Packing List or Other Required Paperwork
Click SHIP ORDER

21. Orders: Final Step Shipment to Stores
NOTE: LOT numbers, actual shipping quantities (if different) and order shipping details are shown here

22. All Order/Shipping Reports can be generated from Orders List
Orders: Reports
All Order/Shipping Reports can be generated from Orders List

23. Bill of Lading (Example – Printed to Excel)
Orders: Reports
Bill of Lading (Example – Printed to Excel)

24. Packaging, Nutritional Labels, etc.
Orders: Reports
Packaging, Nutritional Labels, etc.

25. Inventory?
Can Analyze Stock Levels after Production / Order-Filling in Order to Utilize Left Over Items for Existing Orders Instead of Wasting!

26. Inventory Consolidation
Counting Inventory
PROCESS: Run the “Physical Inventory Worksheet”, count, then enter data for consolidation.

27. Inventory Consolidation
Evaluating: Overages and Shortages

28. Finding low stock levels
Inventory Low Stock
Finding low stock levels
PROCESS: Simply select “ALL Low Stock Items” to show the list. Reports can then be printed.

29. Vendor PO’s
Ordering Low Inventory from Suppliers (Raw Materials or Resalable Items)
PROCESS: From low stock list, simply right-click and select ORDER STOCK.

30. Vendor PO’s
Once a PO is created, it can be received later to replenish stock levels

31. Vendor PO’s and Inventory Control
Summary: Important System Stock Level Markers
PAR Level – the “re-order” point (defines when stock is considered “low”)
MIN Quantity – the minimum order quantity allowed from vendor
MAX Quantity – the maximum order quantity allowed from vendor
NOTE: The MIN Quantity and PAR can be adjusted based on order delivery time to ensure stock is filled to the required levels

32. Kroger Food Depot – “a Proposed Walk-Through”
Q&A?
This Concludes the Demonstration of…
Kroger Food Depot – “a Proposed Walk-Through”