1. CIVILIAN SECRETARIAT FOR POLICE
PRESENTATION TO THE PORTFOLIO COMMITTEE ON POLICE: ANNUAL PERFORMANCE PLAN
21st April 2015

2. VISION, MISSION AND STRATEGIC OVERVIEW
VISION: A transformed and accountable Police Service that reflects the values of our developmental State
MISSION: To provide efficient and effective civilian oversight of the police and to enhance the role of the Minister of Police
STRATEGIC GOALS OF THE SECRETARIAT:
Ensuring the Minister is well advised and supported by the Civilian Secretariat and a service-delivery orientated police service that is accountable
Quality and evidence based strategic research, policy advise and legislative support to the Minister of Police
Deepen public participation in the fight against crime
Enhance accountability and transformation of the SAPS

3. KEY 2015/16 POLICIES, LEGISLATION & PRIORITIES
General Policies and Priorities:
National Development Plan
Outcome 3: All People are and feel safe
Outcome 12: An efficient, effective and development – orientated Public Service and an empowered, fair and inclusive Citizenship
Professionalisation of the police
Demilitarisation of the police
Internal Policies and legislation:
White Paper on Safety and Security
South African Police Service Bill
Critical Infrastructure Protection Bill
Animal Movement and Produce Bill
Protection of Constitutional Democracy Against Terrorist Related Activities Amendment Bill
Firearms Control Amendment Bill

4. STRATEGIC OUTCOMES
A Secretariat that provides strategic direction and has effective administrative management systems and supports the Minister of Police in fulfilling his constitutional mandate
A Secretariat that effectively manages the provision of HR management and HR development management
The provision and integration of communication services within the Secretariat
Efficient and effective use of resources in a compliant manner
A partnership strategy that mobilizes role-players and stakeholders in strengthening collaboration in crime prevention
Strengthened cooperation with other government departments
Communities mobilisation in crime prevention activities
Strengthened collaboration between government and the private/ academic sector
Clearly developed policies around major policing issues
Effective research programme on policing
Effective policing legislation able to be implemented by SAPS
Improved performance of SAPS through engagement with the Secretariat on budgeting and planning processes
A transformed professional police by monitoring and evaluating the conduct of SAPS
Improved implementation of policy and legislation by SAPS through regular monitoring by Secretariat
Credible evaluations of SAPS projects and plans

5. OVERVIEW OF STAFFING Year Staff Establishment Filled Posts 2011/12 -53
2012/13
114 83
2013/14
111
2014/15 (current)
121
110

6. secretariat budget ITEM BUDGET (R’000) PROGRAMME BUDGET (R’000) 36 764
OPERATIONAL
36 764
PERSONNEL
68 330
TOTAL
PROGRAMME
BUDGET (R’000)
ADMINISTRATION
36 451
INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS
22 539
LEGISLATION & POLICY DEVELOPMENT
23 442
CIVILIAN OVERSIGHT, MONITORING & EVALUATION
22 662
TOTAL

7. programme 1: ADMINISTRATION
PURPOSE:
PROVIDES ADMINISTRATIVE SUPPORT, STRATEGIC LEADERSHIP AND MANAGEMENT FOR THE DEPARTMENT
STRATEGIC OBJECTIVE
TO ENHANCE CORPORATE GOVERNANCE IN ENSURING THAT THE SECRETARIAT ACHIEVE ITS MANDATE
Sub-programmes
Department Management
Corporate Services
Finance Administration (Chief Financial Officer)
Internal Audit
Office Accommodation

8. programme 1: ADMINISTRATION
ITEM
BUDGET (R’000)
Department Management
7 324
Corporate Services
9 708
Finance Administration
14 822
Internal Audit
3 398
Office Accommodation
1 199
TOTAL
36 451

9. department MANAGEMENT
Sub-programme:
department MANAGEMENT
PURPOSE:
PROVIDES STRATEGIC SUPPORT TO THE SECRETARY OF POLICE
STRATEGIC OBJECTIVE
To provide leadership, strategic management and direction to the Secretariat
The following areas will be a priority:
Effective planning in the Secretariat (Strategic Plan, APP, Annual Reporting, Performance Planning and Quarterly Reporting)
Effective cooperation between IPID and Secretariat (Joint Consultative Forums)
Effective Performance Management (Performance Agreements signed and implemented across the Secretariat)
Compliance with the PFMA, DPSA Performance Management System
MINMEC (meetings and reporting)
Strategic & technical advice to the Minister
Engagement of government departments through JCPS Cluster processes

10. Sub-programme: CORPORATE SERVICES
PURPOSE:
PROVIDE A RELIABLE AND EFFICIENT CORPORATE SERVICE TO THE SECRETARIAT INCLUDING THE PROVISION OF HUMAN RESOURCE MANAGEMENT AND DEVELOPMENT SERVICES AS WELL AS EMPLOYEE RELATIONS, COMMUNICATION & INFORMATION TECHNOLOGY SERVICES AND AUXILIARY SERVICES
STRATEGIC OBJECTIVE
To provide effective and efficient corporate support services to the Secretariat to enable achievement of its oversight mandate through Communication, Information Technology, HR and auxiliary services
The following areas will be a priority:
Persal implemented
Functional Occupational Health and Safety Committees
Leave management audit reports
Approved integrated HRM & HRD Plans
Workshops on: Change Management, policies, corporate identity
Approved Work Skills Plan
Approved Employment Equity Plans implemented

11. finance administration
sub-programme:
finance administration
PURPOSE:
PROVIDE PFMA-COMPLIANT FINANCIAL, ACCOUNTING AND SUPPLY CHAIN SERVICES TO THE SECRETARIAT
STRATEGIC OBJECTIVE
Ensure sound corporate governance and provide supply chain and financial management services in Secretariat which are 100% compliant
The following areas will be a priority:
In Year Monitoring Reports
Reports on payments to creditors
Interim and financial reports
Interim value reconciled
Asset value reconciled
Demand management plan implemented and monitored

12. sub-programme: INTERNAL AUDIT
PURPOSE:
PROVIDE INTERNAL AUDIT SERVICES BY CONDUCTING COMPLIANCE & PERFORMANCE AUDITS
STRATEGIC OBJECTIVE
TO PERFORM STRATEGIC RISKS BASED AUDITS & CONSULTING SERVICES DIRECTED AT IMPROVING THE EFFECTIVENESS & EFFICIENCY OF THE SECRETARIAT OPERATIONS, RISK MANAGEMENT & GOVERNANCE PROCESSES
The following areas will be a priority:
Rolling plans and operational plans
Signed Audit reports
Risk management policies reviewed
Strategic Risk Management Reports
Operational Risk Assessment Reports
Risk Registers
Risk Management Terms of Reference signed off
Tracking reports of AGSA Management report and Internal Audit recommendations produced
Audit Committee Meetings
Risk Committee Meetings

13. RISKS & MITIGATION OF RISKS
Non-compliance with the determination of leave by officials
Demand plans not submitted by managers
Delays in finalisation of internal audits due to lack of cooperation by management and lack of Automated Internal Audit System
Lack of buy-in by management in implementing risk management
Mitigation of Risks:
Leave register will be implemented and quality assurance to be done by HR on all leave forms submitted
Regular meetings with senior managers to ensure they are informed of what is required from them with regard to finance and supply chain management
Procurement of the Automated Internal Audit System
Risk awareness session to be conducted

14. PROGRAMME: INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS
PURPOSE:
MANAGES AND ENCOURAGES NATIONAL DIALOGUE ON COMMUNITY SAFETY AND CRIME PREVENTION
STRATEGIC OBJECTIVE
TO CONTRIBUTE TOWARDS CREATING A SAFE AND SECURE ENVIRONMENT THROUGH PARTNERSHIPS WITH STAKEHOLDERS
Sub-programmes
Intergovernmental, Civil Society & Public-Private Partnerships
Community Outreach

15. INTERSECTORAL COORDINATION & STRATEGIC PARTNERSHIPS: budget
SUB-PROGRAMMES
BUDGET (R’000)
Intergovernmental, Civil Society & Public Private Partnerships
19 058
Community Outreach
3 481
TOTAL
22 539

16. SUB-PROGRAMME: INTERGOVERMENTAL, CIVIL SOCIETY & PUBLIC-PRIVATE PARTNERSHIPS
PURPOSE
MANAGE AND FACILITATE INTERGOVERNMENTAL, CIVIL SOCIETY & PUBLIC PARTNERSHIPS
STRATEGIC OBJECTIVE
To liaise, communicate and mobilise stakeholders through public participation programmes to strengthen service delivery
The following areas will be a priority:
Working agreements with civil society organisations on crime prevention programmes
Anti-crime campaigns
Assessments of CSF’s, SAPS Rural Strategy
Police stations implementing schools safety protocol
Established Working Groups

17. SUB-PROGRAMME: COMMUNITY OUTREACH
PURPOSE
PROMOTE, ENCOURAGE AND FACILITATE COMMUNITY PARTICIPATION IN SAFETY PROGRAMMES
STRATEGIC OBJECTIVE
To enhance stakeholder and community participation in safety and crime prevention programmes through izimbizo, establishment of Working Groups and CPF functionality
The following areas will be a priority:
Public participation programmes implemented
Provinces implementing CPF Guidelines
Assessment of CPF’s

18. RISKS & MITIGATION Risks: Delays in executing Partnership projects
Mitigation of Risks:
Engage Supply Chain Management unit after the submission of the Demand Management Plan

19. PROGRAMME: LEGISLATION & POLICY DEVELOPMENT
PURPOSE:
DEVELOP POLICY AND LEGISLATION FOR THE POLICE SECTOR & CONDUCT RESEARCH ON POLICING & CRIME
STRATEGIC OBJECTIVE
CONSTITUTIONALLY COMPLIANT LEGISLATION, EVIDENCE BASED RESEARCH AND EVIDENCE-LED POLICIES FOR POLICING AND SAFETY
SUB-PROGRAMMES
Policy Development & Research
Legislation

20. LEGISLATION & POLICY DEVELOPMENT: budget
SUB-PROGRAMME
BUDGET (R’000)
Policy Development & Research
12 165
Legislation*
11 277
TOTAL
23 442
*Includes budget for DPCI Judge

21. SUB-PROGRAMME: POLICY DEVELOPMENT & RESEARCH
PURPOSE
DEVELOP POLICIES & UNDERTAKES RESEARCH IN AREAS OF POLICING & CRIME
STRATEGIC OBJECTIVE
TO Provide evidenced-based research and evidence -led policies for policing and safety
The following areas will be a priority:
Policing policies developed: White Paper on Safety and Security, Professionalisation of the police
Research conducted: Demilitarisation of the SAPS, Firearms management in SADC
Reports Special projects: Policing Needs and Priorities
Resource Information Centre maintained

22. RISKS & MITIGATION OF RISKS
Lack of data analysis skills
Delayed access to information
Mitigation of risks:
Provision of data analysis training
Implementation of the MOU between Secretariat and SAPS

23. SUB-PROGRAMME: Legislation
PURPOSE
PROVIDE LEGISLATIVE SUPPORT SERVICES TO THE SECRETARY OF POLICE
STRATEGIC OBJECTIVE
TO Produce legislation for effective policing and provide legal advice and support to the Secretary
The following areas will be a priority:
Bills to be tabled in parliament: SAPS Bill, Critical Infrastructure Protection Bill, Animal Movement and Produce Bill, National Key Points Amendment Bill, Protection of Constitutional Democracy Against Terrorists & Related Activities Amendment Bill, Firearms Control Amendment Bill
Regulations: South African Police Service Amendment Act, 2012 (DPCI), Firearms Control Amendment Act, 2015, South African Police Service Act, 2015, Critical Infrastructure Act, 2015

24. RISKS & MITIGATION Risks:
Inadequate human capacity with required knowledge and skills to meet legislative demands and to deliver quality legislation
Delays in finalising the drafting of legislation.
Mitigation of Risk:
Fast track the filling of posts
Structured engagements with stakeholders
Participation in DevCom presentations of draft Bill for discussion and debate

25. PROGRAMME: CIVILIAN OVERSIGHT, MONITORING & EVALUATION
PURPOSE:
OVERSEES, MONITORS & REPORTS ON THE PERFORMANCE OF THE SOUTH AFRICAN POLICE SERVICE
STRATEGIC OBJECTIVE
TO CONDUCT AN EFFECTIVE OVERSIGHT , MONITORING AND EVALUATION THAT CONTRIBUTES TOWARDS AN ACCOUNTABLE AND TRANSFORMED POLICE SERVICE
SUB-PROGRAMMES
Police Performance, Conduct & Compliance Monitoring
Policy & Programme Evaluations
Information Management

26. CIVILIAN OVERSIGHT, Monitoring & evaluation: budget
SUB-PROGRAMMES
BUDGET (R’000)
Police Performance, Conduct & Compliance Monitoring
16 818
Policy & Programme Evaluations
4 078
Information Management
1 766
TOTAL
22 662

27. SUB-PROGRAMME: POLICE PERFORMANCE, CONDUCT & COMPLIANCE MONITORING
PURPOSE:
MONITOR THE PERFORMANCE, CONDUCT & COMPLIANCE AND TRANSFORMATION OF THE SOUTH AFRICAN POLICE SERVICE
STRATEGIC OBJECTIVE
To improve police performance, compliance and police conduct
The following areas will be a priority:
Oversight visits of local stations (oversights visits conducted and reports compiled)
Assessment Reports on: SAPS Budget and Programme Performance, Complaints Management, Litigation Management, SAPS Implementation of IPID Recommendations, Domestic Violence Act, Compliance to Legislation by SAPS, Compliance to policing policy, implementation and compliance to legislation, Police Station Service Delivery Trends Analysis

28. SUB-PROGRAMME: POLICY & PROGRAMME EVALUATIONS
PURPOSE:
EVALUATE THE EFFECTIVENESS OF PROGRAMMES IMPLEMENTED BY THE SOUTH AFRICAN POLICE SERVICE
STRATEGIC OBJECTIVE
To evaluate the effectiveness, efficiency and impact of programmes implemented by SAPS
The following areas will be a priority:
Reports on: Legislation passed, implementation of recommendations by Portfolio Committee and the Secretariat, Special Projects
Capacity building to provincial M&E Forum

29. SUB-PROGRAMME: INFORMATION MANAGEMENT
PURPOSE:
PROVIDE RELIABLE, ACCURATE & TIMELY INFORMATION THAT WILL INFORM EVIDENCE -BASED DECISION MAKING
STRATEGIC OBJECTIVE
To provide reliable, accurate and timely oversight, monitoring and evaluation information that will inform decision making processes
The following areas will be a priority:
Information Management Systems developed and maintained

30. RISKS & MITIGATION OF RISKS
Lack of access to information from SAPS
Lack of formal channels for communicating OM & E findings and recommendations to SAPS
Mitigation of Risks:
Conclusion of Secretariat Regulations and MOU between SAPS and Secretariat

31. Thank You Enkosi Dankie