1. Using Presentation Software
Chapter Twenty-Two
Using Presentation Software

2. Chapter Twenty-Two Table of Contents
Maintaining the Proper Focus: It’s a Speech, Not a Slide Show
Using Microsoft PowerPoint: A Brief Guide*

3. Using Presentation Software
Many presentation software packages can provide effective visual aids:
PowerPoint
Lotus Graphics
CorelDraw
LCD panels and projectors
Speakers who rely on electronic presentations run the risk of snafus because of technical errors.*

4. Maintaining the Proper Focus: It’s a Speech, Not a Slide Show
Although electronic aids can support your ideas and ease your anxiety, your primary goal in a speech is still to communicate with the spoken word, and through your physical being.*

5. Using Microsoft PowerPoint: A Brief Guide
PowerPoint will allow to you to create slides with text, artwork, photos, charts, tables, graphs, video, and sound.
This very slide show was created using Microsoft PowerPoint, and it was very easy!*

6. Using Microsoft PowerPoint: A Brief Guide
Becoming Familiar with the Toolbars
Becoming Familiar with PowerPoint’s Presentation Options
Becoming Familiar with PowerPoint Views
Becoming Familiar with PowerPoint Masters
Becoming Familiar with PowerPoint’s Text Transition and Animation Effects
Entering and Editing Text
Inserting Objects into Slides
Running the Presentation*

7. Using Microsoft PowerPoint: A Brief Guide: Becoming Familiar with the Toolbars
In order to find your way around PowerPoint, you will need to become familiar with the toolbars.
The toolbar allows quick access to the programs most frequently used functions.*

8. Using Microsoft PowerPoint: A Brief Guide: Becoming Familiar with PowerPoint’s Presentation Options
The dialog box asks you how you will create a new presentation or revise an existing one.*

9. Using Microsoft PowerPoint: A Brief Guide: Becoming Familiar with PowerPoint’s Presentation Options
The AutoContent Wizard is best for those who aren’t familiar with PowerPoint.
The Wizard sets up an index of slides with preloaded titles, points, and designs.*

10. Using Microsoft PowerPoint: A Brief Guide: Becoming Familiar with PowerPoint’s Presentation Options
Template Options provides a medium amount of flexibility in designing graphics.
Choose from 28 templates to organize your own points, subpoints, and design.*

11. The Blank Presentation option offers the most flexibility.
Using Microsoft PowerPoint: A Brief Guide: Becoming Familiar with PowerPoint’s Presentation Options
The Blank Presentation option offers the most flexibility.
Users customize every aspect of the design.*

12. PowerPoint provides five ways to view your aids:
Using Microsoft PowerPoint: A Brief Guide: Becoming Familiar with PowerPoint Views
PowerPoint provides five ways to view your aids:
Slide view edits one slide on screen.
Outline view creates an outline of entire presentation.
Slide sorter view provides a graphical representation of all slides.
Notes page view shows a top view containing slides, and a bottom view providing area for notes.
Slide show view is what’s used during projection.*

13. Using Microsoft PowerPoint: A Brief Guide: Becoming Familiar with PowerPoint Masters
PowerPoint creates a set of master slides for each slide you create, consisting of a:
Slide Master
Outline Master
Notes Master
Handout Master*

14. Use transitions and animations wisely, and with continuity.*
Using Microsoft PowerPoint: A Brief Guide: Becoming Familiar with PowerPoint’s Text Transition & Animation
Transition effects add motion and sound as you move from one slide to another.
Animation effects (also known as builds) allow you to decide how you want to reveal slides during presentation.
Use transitions and animations wisely, and with continuity.*

15. Using Microsoft PowerPoint: A Brief Guide: Entering and Editing Text
Other than with a blank layout, when you choose a slide layout you replace the sample text in a placeholder with your own text.*

16. Using Microsoft PowerPoint: A Brief Guide: Inserting Objects in Slides
PowerPoint allows you to create or import pictures into your slides:
Clip art
Charts
Tables and worksheets*

17. Using Microsoft PowerPoint: A Brief Guide: Running the Presentation
You can run an onscreen show by following these steps:
Open presentation
Choose View
Choose View Slide Show or Slide Show
Choose All in dialog box
Choose Manual Advance or Slide Timings
Choose Show*