1. High School Verification Reports
SIRS 201Total Cohort - Summary
SIRS 202 Total Cohort - Assessment Summary

2. Objectives
To provide participants with an explanation of the definitions used and the logic behind the Total Cohort Summary reports.
To provide participants with information about navigation and the Total Cohort Summary reports.
To provide participants with reference information and tips for verification.

3. Agenda Total Cohort Definitions and Inclusion Criteria
Total Cohort Summary reports in L2RPT and Navigation
Related WNYRIC DW reports and other Reference materials.
Questions.

4. High School Reports L2RPT Report Purpose
High School Accountability Data Verification Report (SIRS-101)
This report is provided to allow you to verify that the appropriate students, with assessment results and outcomes, are being used to determine whether districts and schools have made adequate yearly progress in high school English and mathematics, and graduation rate.
Total Cohort Reports (SIRS-201 & SIRS-202)
These reports are provided to allow you to verify that for all students who are the reporting responsibility of the district, they have been reported in SIRS with the correct assessment results and outcomes, and are being included in the appropriate cohort.
Annual Outcomes for Dropout, Noncompleter, and Graduation
(SIRS-307 & SIRS-308)
These reports are provided to allow you to verify that all students who are the reporting responsibility of the district have been reported in SIRS aka LVL2 with the correct enrollment outcomes (graduates, other credentials, post-secondary plans of graduates, and dropouts.
Annual Outcomes for Regents & RCT
(SIRS-309 & SIRS-310)
These reports are provided to allow you to verify the accuracy of student test records as they appear in SIRS for Regents exams, Regents Competency Tests (RCT), and Component Retests, taken in August 2016, January 2017, May 2017, or June 2017.

5. L2RPT

6. High School Verification Reports
SIRS Total Cohort Summary Reports: Terminology and Inclusion Criteria for Totals

7. Total Cohort Reports
Before looking at the reports, we’ll focus on some terminology.
e.g. What is a “Total Cohort”? What are “Outcomes”?

8. Outcomes Tracked: Starting 4 Years After Grade 9 Entry
Graduated
Transferred to GED
Received IEP Diploma
Dropped Out
Still Enrolled

9. Total Cohort Report Outcome Definitions:
4 Year Outcomes: Outcomes for cohort members 4 years after 9th grade entry or, for ungraded students with disabilities, 4 years after assigned grade 9 entry date*.
5 Year Outcomes: Outcomes for cohort members 5 years after 9th grade entry or, for ungraded students with disabilities, 5 years after assigned grade 9 entry date *.
6 Year Outcomes: Outcomes for cohort members 6 years after 9th first entering grade 9 or, for ungraded students with disabilities, 6 years after assigned grade 9 entry date *.
What data is present in Total Cohort Reports? SY SY SY
2013 Cohort
4 Yr. Outcome
n/a
2012 Cohort
5 Yr. Outcome
4 yr. Outcome
2011 Cohort
6 yr. Outcome

10. Guideline for Ungraded Students
Cohort Membership
Guideline for Ungraded Students
Students with disabilities, who are coded as “ungraded” for enrollment purposes, must be assigned a first date of entry into grade 9 not later than the first school year during which the student:
Is enrolled in a school where the earliest grade is grade 9; OR
When a school has grades earlier than grade 9 (e.g., K-12, 7-12), the first school year during which the student participates in any instructional and/or non-instructional activities with his/her same grade 9 aged nondisabled peers (e.g., student participates in extracurricular activity with 9th grade peers; student enrolled in music class with 9th grade peers; student attends grade 9 special or general education classes); OR
3. turns age 17, whichever occurs first.

11. Total Cohort Membership Counts
The Total Cohort Membership Count is used as the denominator for the Graduation rate and rates for other outcomes.
In the Total Cohort Summary Reports, it is found in the column labeled “Cohort Enrollment as of June”.
It is calculated at either the district or the school level and is disaggregated by sub-group.

12. How is the Total for Cohort Membership in the Total Cohort Summary Reports Calculated?
The Total Cohort Membership Count is based on:
9th Grade Entry Date: The most recent demographic record is used for 9th grade entry date.
Beginning Enrollment: Only students with one of the following Reason for
Beginning Enrollment Codes are included in the school and district total cohorts:
Enrollment in building or grade; or
Transferred in under the NCLB Title I "School in Improvement Status" transfer option; or
Transferred in under the NCLB "Persistently Dangerous School" transfer option; or
Transferred in under the NCLB "Victim of Serious Violent Incident" transfer option.
AND …..Yes, there is more……

13. Seem complex? Feeling confused? Perhaps a diagram will help…

14. 2013 Total Cohort Members: District/School - 4 Year Outcome

15. 2012 Total Cohort Members: District/School - 4 or 5 Year Outcome

16. 2011 Total Cohort Members: District/School - 4, 5 or 6 Year Outcome

17. Graduate Counts: Inclusion Criteria
Only students with a 799 exit code, and local or Regents diploma are counted as graduates.
Each student must also have a grade 9 entry date, diploma code, post grad plan code and career path code.
Definitions of acceptable enrollment entry/exit codes and diploma codes are available in the SIRS-308 Report Guide.
And also defined in the SIRS Manual.

18. IEP Counts: Inclusion Criteria
Enrollment Code =
Diploma Type =
Diploma Description
085
Individualized Education Program (IEP) Diploma
629
Previously Earned Individualized Education Program (IEP) Diploma
The code for an Individualized Education Program (IEP) diploma cannot be selected unless the student has a program service record indicating that he or she is disabled.
A disability record with a Program Service Exit Date no earlier than the last date of enrollment must be reported for each student who is awarded an IEP diploma.

19. Transfer to AHSEPP/HSEPP Counts: Inclusion Criteria
Students with a Reason for Ending Enrollment code 289 (transfer to AHSEP or HSEP)
and
A subsequent Reason for Beginning Enrollment code 5654 (enrollment in an AHSEP or HSEP program) that remains open.
Students with a Reason for Ending Enrollment code 289 (transfer to AHSEP or HSEP)
and
A subsequent Reason for Beginning Enrollment code 5654 (enrollment in a AHSEP or HSEP program)
A subsequent Reason for Ending Enrollment code 816 (earned a GED diploma).
The Grade must be changed to GD on Demographic and Enrollment when
recording 5654 enrollment. Location code needs valid code for AHSEP/HSEP.

20. Drop Out Counts: Inclusion Criteria
Enrollment Exit =
Description
136
Reached maximum legal age and has not earned a diploma or certificate
340
Left school: first-time dropout
391
Long-term absence (20 consecutive unexcused days)
408
Permanent expulsion
425
Left school, no documentation of transfer
306
Transferred to other high school equivalency (GED) preparation program
357
Left school: previously counted as a dropout.

21. Drop Out Counts: Additional Inclusion Criteria
Student has a Reason for Ending Enrollment code of 289 (transfer to AHSEP or HSEP)
AND
There is no subsequent Reason for Beginning Enrollment code 5654 (enrollment in an AHSEP or HSEP program
Student has a Reason for Ending Enrollment code 289 (transfer to AHSEP or HSEP)
AND
Student also has a subsequent Reason for Beginning Enrollment code 5654 (enrollment in a AHSEP or HSEP program)
BUT
The enrollment ended before June 30 with one of the Reason for Ending Enrollment codes used for dropouts.

22. High School Cohort Verification Reports
L2RPT Total Cohort
Summary Reports: Navigation

23. L2RPT Total Cohort Summary Reports

24. L2RPT SIRS-201 Total Cohort - Summary

25. Report Selection Criteria: Membership Prompt
Several Options:
Data in process for

26. Report Selection Criteria: Enrollment Duration Prompt
Selected Year Outcome
Enrollment Duration Selection:
Choosing All Outcomes or 1 Day will produce the same results. All three Cohort years use the 1 Day enrollment rule.

27. Summary by Subgroup
Columns show counts for each group listed.

28. Summary by Subgroup
Subgroups are disaggregated in the rows.

29. Summary by Subgroup Columns on the right display rates.
Click on any of the numbers for a Student Detail report.

30. Total Cohort Detail

31. L2RPT SIRS-202 Total Cohort - Assessment Summary

32. Report Selection Criteria: Membership Prompt
Several Options:
Data in process for

33. Assessment Summary Performance by Number & Percent
Select All Subjects or one at a time

34. Assessment Summary Student Detail… …

35. High School Cohort Verification Reports
Verification and Reference

36. Reconciling Total Cohort Reports using WNYRIC Data Warehouse (Level 1)
Total Cohort Membership:
Student Enrollment Verification by 9th Grade Entry Year
For each student in the selected grade 9 entry year, location(s), and grade(s), the report will display : Grade, Name, Local ID, State ID, Grade 9 Entry Date, Diploma Code, Diploma Type, Career Path, Planned Post Graduate Activity, and all enrollment records for the most recent school year attended.
Path: Public Folders > Accountability: Assessment Scores, Levels, Trends & Graduation > Grade 9 Entry Year Reports & Graduation Data
Outcomes:
Graduate Counts and Other Outcomes
This report counts the number of students by school year who meet the graduation requirements and other outcomes, defined by NYSED. It lists all students meeting requirements and selection criteria.

37. High School Reports: Common Errors
799 Enrollment Exit without Diploma Types and vice versa. Included in Cohort total but not in graduation count. Will be counted as Still Enrolled.
Initial enrollment to GED (5654) without preceding 289 transfer. Will not be included in Transfer to GED. Depending on other enrollment activity preceding the 5654, may not be included Total Cohort Membership.
GED students with anything other than a GD grade in demographic and enrollment record
GED students with an invalid GED location
IEP diploma for students without a program service record for Special Ed.
Incorrect 9th grade entry date or birth date
Missing career path or post grad plans
NYSSIS ID problems
Simultaneous enrollment: Student is enrolled in two different districts at the same time.

38. Verification Tips:
Use WNYRIC DW 9th Grade Entry Reports to begin the verification of general cohort data the year they enter 9th grade, versus at the end of 12th grade.
Path: Public Folders > Accountability: Assessment Scores, Levels, Trends & Graduation > Grade 9 Entry Year Reports & Graduation Data
Begin verifying Total Cohort Graduate Outcomes and Assessment Summary as early as possible during the course of the school year for students included in the Total Cohort Summary reports.
Keep in mind that although outcomes for the current school year may not be complete until end of June/early July, much of the data on the Total Cohort reports is historical.

39. Reference Documentation
L2RPT Report Guides
SIRS Manual (General, Policy, and Technical)
Level 0 Data Validation Rules

40. Contact us at: dataview@e1b.org
Questions?
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