1. Quick Update: Dropbox at HMS
Rainer Fuchs
March 21, 2017

2. Rationale
Storage costs are exploding – but some data can live in a “cloud” environment.
Our Research community is in fact widely using Dropbox today. It’s the de facto standard for external collaborations – and increasingly internally.
With personal Dropbox accounts, we have no visibility into what data is out there and we cannot ensure business continuity.
For this purpose and audience, MS Onedrive was a non-starter
… but Office 2016 supports integration with Dropbox

3. What and How 1,500 licenses for Dropbox for Business
Unlimited storage, no bandwidth throttling
Target audience: Basic Science Community
Initial pilot didn’t give us the answers we were hoping for
We didn’t commit -- they didn’t commit
Soft launch in February
Faculty Advisory Committee proposed acceleration
Strong support by CFO
Full launch initiated March 15

4. What did we learn? Of course it works! Dropbox easy to work with
Seamless adjustment of “quota”
Account link/merge works
Some users still lack trust in institution vs. low licensing cost
Working on best practice recommendations for selective sync
We’re discussing the pros and cons of a BAA