1. 2017-18 Jia R Shao Vice President of Administrative Affairs
Congress and clubs
Jia R Shao
Vice President of Administrative Affairs

2. Contact Information
MIO: Jia Rong Shao
Facebook: Jia R Shao
MSU Congress Website:
Office Hours: Available on the Congress Office’s door (A-162) soon!

3. WHO IS YOUR CONGRESS? President: Ramiz A. Razzak
Ensures proper implementation of all Congress policies and programs
Vice President: Jia R Shao
Primary liaison between Congress and clubs
Chief Electoral Officer (non-voting)
Vice President of Finance: Abhinav Pal
In charge of all financial on goings of MSU clubs
Files all budget requests, requests for funds, deposits, etc.

4. WHO IS YOUR CONGRESS? Coordinator of Communications: Yisen Wang
Responsible for all communication with Congress
Coordinator of External Affairs: TBD
Overseeing and maintaining all external relationships
Coordinator of Cultural Affairs: TBD
Ensuring that, throughout the year, a number of cultural activities are offered to all students

5. WHO IS YOUR CONGRESS? Coordinator of Social Justice: Linda Zhu
Raises awareness about social justice issues
Coordinator of Charities and Volunteering: TBD
Establishes and maintains contact with different charities, responsible for providing volunteering opportunities for students
Coordinator of Social Activities: Veronica Rodighiero
Responsible for organizing activities in/out of the college (ex. Haunted house, parties, etc.)

6. Who is YOUR congress? Coordinator of Internal Affairs: TBD
Responsible for all legal affairs
Member at Large: TBD
“Jack of all trades”, helps other Congress members plan their events
Administrative Assistant: TBD
responsible for taking and distributing meeting’s minutes

7. How to promote your club
WHAT’S UP
Deadline every week is Wednesday at 2:30pm.
Just visit and search “What’s up.”

8. How to promote your club
WHAT’S UP
You can submit a poster to be published on the screens around school!

9. How to promote your club
JOIN A CLUB DAY
Tuesday, September 5, 2017 during AP in the gymnasium
POSTERS FOR EVENTS
You are allowed to 1 large Bristol board and 3 (8x11) posters to advertise in the A-100 wing
All posters must be stamped and approved by Wayne (Wayne’s World)
Please remove your poster(s) after the event

10. HOW TO PROMOTE YOUR CLUB
1. Visit requests.msucongress.com.
2. Open a new ticket.

11. HOW TO PROMOTE YOUR CLUB
Under the “Help Topic” section, select “MSU Club Advertisement.”

12. HOW TO PROMOTE YOUR CLUB

13. how congress can help you
Ramiz A Razzak, President: in certain cases, he can help fundraise and get approval for licenses
Jia R Shao, Vice President: can put you in contact with other club executives (for collaborations, for example) and voice any of your concerns to Congress
Abhinav Pal, Vice President of Finance: approves budget/grant requests and can answer all questions related to club finances

14. how congress can help you
Yisen Wang, Coordinator of Communications: can answer all questions about advertising events and help you advertise on the MSU Facebook page
TBD, Coordinator of External Affairs: can put you in touch with other schools (Dawson, Vanier, Abbott, Champlain)
TBD, Coordinator of Cultural Affairs: allows club-Congress collaboration for cultural/religious events and can help with the planning and execution of events

15. how congress can help you
Linda Zhu, Coordinator of Social Justice: can offer organizational help, such as with planning and coming up with collaboration ideas between clubs and Congress for events focused on social justice issues
TBD, Coordinator of Charities and Volunteering: allows club- Congress collaboration for fundraising events and can offer help advertising events and help with event planning

16. how congress can help you
Veronica Rodighiero, Coordinator of Social Activities: can help make your event a large scale event and help you with party- planning
TBD, Member at Large: can help you in the organization, planning, and execution of your event
TBD, Administrative Assistant: can help you in the organization, planning, and execution of your event
Really tho??

17. Important, mandatory info
Duties of Club Execs
Attend Congress hosted GAs and AGA
Attend both club planning sessions (Fall and Winter semesters)
All requests for funding must be approved by the Financial Policy Committee

18. Club storage room (A-154) Labeled boxes of material from past execs.
Please visit the room to see what your club has and throw out the items you do not need
Use this room to store your club stuff
Key will be at Wayne’s
KEEP IT CLEAN AND ORGANIZED!!!!!!
** Execs are responsible for stolen/damaged items
** Please report stolen/damaged items to Vice President

19. To be recognized as a Club, you must…
Submit a mid-year and end-year report
Have a minimum of 2 executives
Submit a financial budget (if applicable)
Attend the Club Planning Sessions, GAs and the AGM
Submit inventory to the Vice President twice a year (included in the Mid-Year and End-Year reports)
Keep on file a copy of their constitution, meeting minutes, list of members and execs.

20. Clubs must have a fair and detailed procedure for granting membership
Club Membership
Clubs must have a fair and detailed procedure for granting membership
Club Constitution
Recommended for big clubs (not mandatory)
Can be adapted/amended with a 2/3 majority vote
2nd point??

21. Club Funding
Approved by Financial Policy Committee as outlined in the Congress Constitution
Assembly
Execs may call an assembly or 1/10 of members may call an assembly
Must be announced 7 days prior
** Clubs are subject to a biannual review by Congress
** Clubs that are in good standing may carry over fundraising money (amounts more than $3000 but less than $5000 must be approved by Congress)
** If a club is inactive for 2 years their funds will be re-absorbed by Congress

22. Thank you & Questions