1. Chapter 4

2. Module 4A an introduction to application software
Module 4B word processing
Module 4C spreadsheets
Module 4D databases
Module 4E presentation packages
Chapter 4

3. An Introduction to Application Software
Introducing Application Software: Tools for Productivity
Integrated Programs & Suites: The All-in-One Approach
Web Integration: A New Way to Get the Word Out
Module A

4. Introduction to application software
Module A
Refers generally to all the programs that enable computer users to apply the computer to the work they do.

5. Horizontal versus Vertical Applications
Introduction to application software
Horizontal versus Vertical Applications
Horizontal applications
general purpose
word processing, spreadsheets, data bases
productivity software
Vertical applications
for a particular line of business
example: medical billing
generally more expensive
sometimes custom software
Module A

6. Considerations System requirements
Introduction to application software
Considerations
System requirements
Commercial programs, shareware, & freeware
Software licenses
Distribution methods
Module A
Not sure whether you’re using the latest version? Versions will send you notifying you of new versions of the software you’re using.

7. Many software publishers use the Internet to deliver software updates.
Introduction to application software
Considerations
Documentation
Software versions
Installation
Registration
Module A
Many software publishers use the Internet to deliver software updates.

8. Visual Metaphors: working in familiar ways
Introduction to application software
Visual Metaphors: working in familiar ways
Module A
Successful programs do a good job of fitting into the way we’re accustomed to doing business

9. Integrated Programs & Suites: the All-In-One Approach
Introduction to application software
Integrated Programs & Suites: the All-In-One Approach
Module A
Office Suites (Windows 95/98/NT)

10. a new way to get the word out
Introduction to application software
Web Integration:
a new way to get the word out
Microsoft Office is a popular office suite with the ability to save your files in the HTML codes that underlie World Wide Web documents
Module A

11. Word Processing Word Processing Software: the electronic scribe
Desktop Publishing
Module B

12. Word Processing Software: the electronic scribe
Writing
word wrap
Editing
cut-and-paste
spell, grammar & style checkers
formatting
advanced formatting
Module B

13. Word Processing Software: the electronic scribe
Saving
DOS up to 8 characters
Windows 95/98/NT up to 255 characters
Mac up to 32 characters
Printing
Module B

14. Word Processing Software: the electronic scribe
Word processing & writing quality
The Internet connection
save in HTML
Module B
Need some help with writing? Visit one of the most amazing sites on the Web, Purdue University’s Online Writing Lab (OWL).

15. Word processing
Desktop Publishing
Module B
Combines text and graphics, and advanced formatting to create visually appealing printed documents, such as newsletters, brochures, magazines, and books.

16. Spreadsheets Spreadsheets for Simulation—and more
Exploring the Worksheet
Working with Formulas
Creating a Worksheet
Developing the Worksheet
Generating Spreadsheet Charts
Advanced Spreadsheet Features
Spreadsheet Risks
Module C

17. Spreadsheets What-if scenario
“What would happen if we could cut shipping costs by just 5 percent?” A few keys are pressed, and the other manager says, “Looks good. If we can get the shipper to agree to this, we can double our sales volume -- and everyone wins.”
Module C
What-if scenario

18. Spreadsheets for Simulation—and more
Module C
A spreadsheet is a program designed to process information in the form of tables.

19. Exploring the Worksheet
Spreadsheets
Exploring the Worksheet
The workbook
The worksheet
What you can enter in a worksheet
numbers
text
formulas
Cell formats
Module C

20. Working with Formulas Simple formulas Cell references Replication
Spreadsheets
Working with Formulas
Simple formulas
Cell references
Replication
Functions
Absolute cell reference
Module C

21. Creating a Worksheet Defining the purpose
Spreadsheets
Creating a Worksheet
Defining the purpose
Planning how the output will look
Defining the user’s input
Defining the calculations
Module C

22. Spreadsheets Developing the worksheet give the worksheet a title
indicate the purpose
provide instructions about number format
provide input cells for user-supplied data
keep data entry areas separate
Module C

23. Spreadsheets Generating spreadsheet charts Get fancy with charts
column chart
bar chart
line chart
pie chart
Get fancy with charts
Module C

24. Spreadsheets Advanced spreadsheet features Spreadsheet risks
macros
Spreadsheet risks
burying important assumptions inside cells
creating formulas that contain mistakes
poor design
cells containing formulas look like any other cell (formulas can be erased by mistake)
Strategies for avoiding errors
Module C

25. Databases Database Concepts: The Essentials
What’s a good Database System?
Using Database Software
Types of Database Programs
The Internet Connection: Going Public with Data
Module D

26. Database Concepts: The Essentials
Databases
Database Concepts: The Essentials
Database
collection of information stored in an organized way
can consist of one or more files
Database file
made up of records
unit of information about something
Module D

27. Database Concepts: The Essentials
Databases
Database Concepts: The Essentials
Records
organized into distinct fields
Field
separate area to store a certain type of information
Module D
Explore the world of computer databases at LookSmart’s Databases page.

28. What’s a Good Database System?
Data integrity
use data validation procedures
Data independence
Avoidance of data redundancy
Data security
Data maintenance
Module D

29. Using Database Software
Creating a database
design an on-screen form
Getting information
validate fields
text, numeric, date/time, or logical fields
Module D

30. Using Database Software
Finding information
browse view
list view
queries
Structured Query Language (SQL)
Module D
Learn SQL online at “Introduction to Structured Query Language,” an online tutorial.

31. Using Database Software
Reports can be viewed on screen or printed
Module D
Printing the data
reports
form letters
report languages

32. Types of Database Programs
Databases
Types of Database Programs
File management programs
flat files
Database management systems (DBMS)
relational database
object-oriented databases
Data warehousing & data mining
Module D

33. The Internet connection: Going public with data
Databases
The Internet connection: Going public with data
AMP Inc. provides a catalog of close to 90,000 components via a Web server linked to an Oracle relational database
Module D
Like to see a high-powered relational database in action? Log on to Tower Records) to link to an Informix relational database containing information on thousands of CDs.

34. Presentation Packages
Presentation Graphics: Liven your Lectures
The Internet Connection
Using Visual Aids Effectively: Some Pointers
Module E

35. Presentation Graphics:
Presentation packages
Presentation Graphics:
Liven Your Lectures
Module E
This software, like other top-selling productivity programs, uses a visual metaphor: here, a simulation of the media (such as a 35mm slide or transparency) that you’ll actually use for your presentation. Each “page” of the presentation is called a slide

36. Presentation Graphics
Presentation packages
Presentation Graphics
Getting fancy
on-screen show
transparencies
35mm slides
audience handouts
speaker notes
Templates
ready-made designs
Module E

37. Presentation Graphics
Presentation packages
Presentation Graphics
View options
slide view
outline view
slide sorter view
notes view
master
Module E

38. Presentation Graphics
Presentation packages
Presentation Graphics
Slide options
two-column bulleted list
table
organization chart
text and chart
text and clip art
multimedia
Module E

39. Presentation Graphics
Presentation packages
Presentation Graphics
Getting fancy
transition effect
expansion
build
multimedia
automatic presentations
Runtime version
Module E

40. Internet Connection
Presentation packages
Module E
The latest programs can generate output to HTML and Internet graphics formats. They can generate an entire Web presentation, including a title page and a table of contents

41. Using Visual Aids Effectively
Presentation packages
Using Visual Aids Effectively
One concept per slide
Keep language simple
Don’t tell everything
Use a variety of slide formats
Make sure your text is legible
Module E