1. Learning How to “Excel”
Adam Little
Catharine Reeder

2. Ribbon
Multiple ways to get Excel to do what you want

3. Workbook A workbook is another word for your Excel file
When you start Excel, the Start screen opens
Click Blank workbook to create an Excel workbook from scratch or search for a template

4. Worksheet
A worksheet is a collection of cells where you keep and manipulate the data
Each Excel workbook can contain multiple worksheets
Manipulating sheets: insert, rename, move, delete, copy

5. Data Types
Text
Numerics

6. Data Types - Text
Letter and numbers in combined cell

7. Data Type - Numeric Numbers Formulas Date/Time Numeric characters
, % $ + = * / ( ) ^

8. Navigation and Data Entry
Open Excel
Cursor in C7
Enter the number 36000
Format

10. Find & Select
Use Excel's Find and Replace feature to quickly find specific text and replace it with other text
Use Excel's Go To Special feature to quickly select all cells with formulas, comments, conditional formatting, constants, data validation, etc.
Download and open “Learning How to Excel” workbook

11. Find & Select Find Replace Go To Special
Click Home tab  Editing group  Find & Select  Find  “Ferrari”  ‘Find Next’ or ‘Find All’
Replace
Click Home tab  Editing group  Find & Select  Replace  “Veneno” & “Diablo”  ‘Find Next’  ‘Replace’
Go To Special
Click Home tab  Editing group  Find & Select  Go To Special  Formulas  Ok

12. Printing
Print a worksheet and change some important print settings in Excel

13. Sorting Data Select “Sorting” worksheet Format cell width
Highlight the columns you wish to format
Home  Cells  Format  AutoFit Column Width

15. Sorting Data (cont.) Quick sorting Select cell B4
Works when you want to sort by one column only
Works if there are no blank columns in the middle of your data
Select cell B4
Data  Sort & Filter  Sort A to Z
Home  Editing  Sort A to Z

17. Sorting Data (cont.) Sorting multiple by multiple columns
Data  Sort & Filters  Sort
First drop down is the column you want to sort by
Second drop down is what to sort on (Values is used 95% of the time)
Third drop down is how to sort
A to Z, Smallest to Largest
If multiple columns are wanted, click Add Level button
Sort by Gender, State, BirthYr

19. Filtering Data Used to narrow down information you want/need
Data needs to have header row
Click on the “Filtering” worksheet

21. Filtering Data (cont.) Data  Sort & Filter  Filter
Home  Editing  Sort & Filter  Filter
Number of people who bought a laptop?
Number of people who bought a laptop in March 2014?

23. Filtering Data (cont.) Number Filters
Number of items sold that are between $1000 and $3000
Number Filters  Between 15

24. 15

25. Protect
Encrypt an Excel file with a password so that it requires a password to open it
The workbook structure, users cannot insert, delete, rename, move, copy, hide or unhide worksheets anymore
Lock cells in Excel if you want to protect cells from being edited

26. Protect (cont.) Protect Workbook Protect Sheet
Review  Changes  Protect Workbook  Enter Password
Protect Sheet
Review  Changes  Protect Sheet  Enter Password

27. Protect – Lock Cells (cont.)
Default – Locked
Select cells to unlock  Right click  Format Cells  Protection tab  Uncheck ‘Locked’

28. Protect – Read-only Workbook (cont.)
Save As  Tools  General Options  Enter passwords