1. CIMS Community of Practice (COP) Call For ISD Monitors November 19, 2013 10:30 – 11:30 a.m.

2. Agenda Workbook updates Miscellaneous updates and reminders
Upcoming events and dates
Questions? 2

3. Thank you!! 3

4. Workbook Updates 4

5. December 2012 Findings & Data CAPs
Remember: ISD monitors now verify evidence of correction for all data CAPs
Verification of correction for December 2012 CAPs was due on November 1st!
If you have not completed this work, it is due ASAP
B-11 (Child Find) – 12 locals (3 of these were submitted but returned to the monitor)
B-12 (Early Childhood Transition) – 1 local (this was submitted but returned)
B-Timely – 10 locals (1 has not yet submitted for verification) 5

6. August 2013 Findings & CAPs
CAPs for findings issued in August 2013 were due on October 1st
All GSM and B-5 CAPs were submitted and have been approved
4 locals need to resubmit their B-13 CAP in CIMS
Check the Compliance tab in CIMS to see if any of your locals are still at the status, “CAP Returned by MDE.” If any locals in your ISD have not resubmitted their CAP, help them do so ASAP 6

7. December 2013 Workbook Preview
Strand Report
MAR
Letters of Findings
Reports of Findings/No Findings
Closeout Letters and Letters of Non-closeout from December 2012 7

8. December 2013 Workbook Preview
Strand Report
MAR
Letters of findings
Reports of Findings/No Findings
Closeout Letters and Letters of Non-closeout from December 2012
More information coming on the December COP call. 8

9. Letters of Findings B-11 (Child Find) – 45 locals
B-12 (Early Childhood Transition) – ? locals
NEW B-TVR (Timely, Valid, and Reliable) – 14 locals 9

10. NEW - TVR
TVR (Timely, Valid, and Reliable) findings are being issued for the first time
Why?
Timely, valid, and reliable data are required
IDEA § (b)(1)
Findings are based on data from the MSDS data verification activity conducted in CIMS this fall
63 locals participated
14 findings 10

11. Reports of Findings
Fall Focused Monitoring (B-9, B-10, Significant Disproportionality – Identification and Discipline, GSM)
30 findings for 28 locals
Expedited corrections for 6 locals 11

12. CAP Reminders December CAPs are due February 1
You can use the TA Notes feature to record CAP work 12

13. Updates and Reminders 1 13

14. SLCAPs 218 SLCAPs were issued during Fall FM
All must be corrected by the local and verified by the ISD monitor no later than November 25
If an SLCAP will not be corrected and verified on time, contact Jeanne
Status review:
Local completes its work at the “In Progress” status and changes the SLCAP to “Submitted.”
ISD monitor verifies, and changes the SLCAP status to “Complete.”
If the work is not complete, the ISD monitor changes the status to “Modifications Required”
The SLCAP is finished when it is at the “Complete” status. 14

15. FM Common Findings IEP Development
Required participants not in attendance at IEPs
Documenting provision of notice
- Annual goals
Not measurable
Not aligned with the needs in the PLAAFP
Programs and services not specifically identified 15

16. FM Common Findings (cont.)
IEP Implementation
Documenting provision of supplementary aids and services as specified in IEPs
Documenting provision of programs and services
Locals must specify elementary or secondary resource program
Lack of valid and reliable data submission 16

17. FM Common Findings (cont.)
Discipline
Determination of a change of placement
Counting days of removal
Lack of consideration of whether a series of removals constituted a pattern
Reviews of existing evaluation data (REEDs):
Not conducted
Not conducted by all required IEP team members
Not all evaluations identified on the REED were conducted 17

18. IEP Implementation (B-3) Checklist
Remember! The IEP Implementation activity is due on December 1 in CIMS.
76 locals will participate – 41 are complete
Need additional assistance?
View the how-to document under the Data tab at
Contact the CIMS Help Desk for technical questions 18

19. Don’t forget! The Workbook will be down December 3-13.
Dark Dates
Don’t forget! The Workbook will be down December 3-13. 19

20. Upcoming Events Face-to-Face COP Call December 9, 1:00−3:00 PM
Crowne Plaza, Lansing
December Workbook Preview for Locals
December 12, 10:30-11:30 AM
Go to the Events tab on the CIMS training site (cims.cenmi.org) to access the event
Encourage your locals to attend! 20

21. Upcoming Dates April 2013 Workbook Request CAP closeout: December 1
August 2013 Workbook
Submit/Verify SLCAPS: November 25
Submit CAP progress report: February 15
B-3/IEP Implementation due: December 1
September 2013 Workbook—Part C 21

22. Questions? 22

23. Contact Information
MDE
Jessica Brady, Supervisor,
Jeanne Anderson Tippett, Coordinator,
Kathleen Hoehne, Consultant,
Sharon Fink, Departmental Analyst,
CIMS Web site:
CIMS Help Desk
or (877) 23