1. COMPUTER ACCOUNTING WITH QUICKBOOKS 2015
CHAPTER 1
Donna Kay

2. Why Choose QuickBooks? Millions of users
95% of small business accounting software sales
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

3. Transactions
Two ways to enter transactions in QuickBooks: 1. Onscreen journal
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

4. Transactions
Two ways to enter transactions in QuickBooks: 2. Onscreen forms
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

5. Create An Accounting System using QuickBooks
Step 1: Create a new company data file.
Step 2: Create a chart of accounts.
Step 3: Create lists:
Customer list
Vendor list
Item list
Employee list
Other
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

6. Create An Accounting System using QuickBooks
Step 4: Enter transactions using an onscreen journal or onscreen form.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

7. Create An Accounting System Using QuickBooks
Step 5: Prepare reports.
Balance sheet
Income statement
Statement of cash flows
Input Data
QuickBooks
Output Reports
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

8. QuickBooks Navigation
My Shortcuts Icon bar
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

9. QuickBooks Navigation
Menu bar
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

10. QuickBooks Navigation
Home page
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

11. Home Page Customers
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

12. Home Page Vendors
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

13. Home Page Employees
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

14. Home Page Banking
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

15. Home Page Company
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

16. App Center
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

17. Go Digital Homework
Excel templates available at QuickBooks.com:
REPORTS Excel templates
QB reports exported to Excel
Example: Trial Balance
See Instructions on the first worksheet.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

18. Go Digital QuickBooks REPORTS
Select Reports
Select Report Category
Select Report View
Select Report
Select Date
Select Run
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

19. Go Digital QuickBooks REPORTS
Prepare the Reports Excel template
Go to Select the QB2015 link
Download the Go Digital REPORTS Excel templates
Open the Excel workbooks
Select File > Save As
Enter file name: YourLastName FirstName CH# REPORTS
Close the Excel workbook
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

20. Go Digital QuickBooks REPORTS
Select Excel
Select Create New Worksheet
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

21. Go Digital QuickBooks REPORTS
Select Replace an existing worksheet
Select Browse
Select Sheet
Select Advanced
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

22. Go Digital QuickBooks REPORTS
Uncheck Space between columns
Uncheck Include QuickBooks Export Guide worksheet with helpful advice
Select Show report header On printed report and screen
Select OK
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

23. Go Digital QuickBooks REPORTS
Select Export
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

24. Go Digital QuickBooks REPORTS
Select Do not display this message in the future
Select Yes
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

25. Go Digital Excel REPORTS
Select REPORTS sheet tab
Insert x by reports completed
Save the Excel workbook using filename: YourLastName FirstName CH# REPORTS.xls
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

26. QuickBooks Help & Live Community
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

27. QuickBooks Issue Resolution
See Appendix C: QuickBooks Issue Resolution
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

28. QuickBooks Files .QBW = QuickBooks Working File
.QBB = QuickBooks Backup File
.QBM = QuickBooks Mobile (Portable) File
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

29. QuickBooks Backups Select File Select Back Up Company
Select Create Local Backup
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

30. QuickBooks Backups Select Local backup Select Next
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

31. QuickBooks Backups Select Browse Select Desktop Select OK > OK
Select Use this location if a QuickBooks warning window appears.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

32. QuickBooks Backups Select Save it now Select Next
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

33. QuickBooks Backups Save in field shows: Desktop
Update filename to: YourName Chapter # (Backup)
Save as type: QBW Backup (*.QBB)
Click Save
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

34. QuickBooks Backups
Click OK
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

35. QuickBooks Backup & Restore
See Chapter 1 or Appendix B
for step-by-step instructions on how
to back up and restore your QuickBooks files.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

36. Two Ways to Do Your QuickBooks Assignments
Workflow
If you are using the same computer
And you have no errors
Keep using the same .QBW file.
Restart & Restore
If you are changing computers
Or if you have an error
Use the text .QBB data files to restore.
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

37. WORKFLOW
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

38. RESTART & RESTORE
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015

39. To Learn More …
See Chapter 1 Visit the Online Learning Center Visit
COMPUTER ACCOUNTING WITH QUICKBOOKS 2015