1. Welcome to a new way of scheduling
RoomTraq
Welcome to a new way of scheduling

2. Confirmation Received
User Request
No Conflicts or technology needs
Confirmation Received
Approved with no technology needs
Room Approval
to approver
Scheduler Reviews
Technology needs or conflicts
Approved and has
technology needs
Scheduler works with customer to provide needed resources
Scheduling process

3. Requests are processed by date in order which they are received.
Scheduling hierarchy
Monday – Friday Regular Business Hours:  8:00 am – 5:00 pm Scheduling Main Line:  
Requests are processed by date in order which they are received.
Formal instruction to HSC students and classes take priority to all other meetings/events.
Required standardized testing or skill check-offs to HSC students.
Regular scheduled HSC administrative meetings.
Formal review sessions, discussion groups, etc. with HSC students.
Continuing professional education and workshops provided by HSC faculty and staff.
Student organization meetings.
Informal student group study and review (outside of class).
Last minute HSC administrative meetings.
HSC events, including symposia, public meetings, receptions, etc.
Community events (meetings, workshops, receptions).  Outside parties may be billed for services (i.e., custodial, security, IT).

5. External Requestors will need to request an account.
All TAMHSC individuals already have an account.

6. Log in using your TAMHSC username and password.
This would be the same that you log into your computer or with.

7. Calendars HSC-Wide Academic Seminars & Ceremonies Alumni & Supporters
Community outreach
Dentistry
Holiday
IBT
Medicine
Nursing
Pharmacy
Public Health
RCHI Events
RCHI Peer Review events
Student life
Calendars

8. Buildings

10. Rooms

11. Calendar Subscription

13. Will default to your favorite when visiting each section allowing quick access to your most used resources.
My favorites

14. Add event

16. My Events

17. Room owner approval needed Email

18. Room owner Approval webpage

19. Room owner Approval already processed

20. Confirmation s

21. Request by contacting OIT Schedulers.
Room Utilization
Allows room owners to quickly evaluate who is most often utilizing the space they oversee and administration to determine which rooms are heavily used for funding purposes.
Request by contacting OIT Schedulers.

22. OIT User Roles Administrator OIT Scheduler OIT Technician
Edit all values within RoomTraq
Delete Events
Edit User Accounts
Download Utilization
Edit Events for Others
Edit Own Events
Access to Support Features
Schedule 24 months out
OIT Scheduler
OIT Technician
Schedule 12 months out
OIT User Roles

23. User Roles Academic Scheduler Administrative Scheduler User
Edit Own Events
Schedule 24 months out
Administrative Scheduler
Schedule 18 months out
User
Schedule 12 months out
External Users
All event require approval
User Roles

24. Room Scheduling Conflict
AV Support
Conference Phone
Video Conference
Tutorial
Image Approval
Recording

25. The Support Calendar has been specifically designed to provide one location for your local support technician to reference.
Support

26. Oit would like to hear your feedback: Email Schedulers
Overall look
Ease of scheduling
Features available
How can your experience be improved
ROOMTRAQ FEEDBACK FORM
Schedulers
Call
TAMHSC IT – AV Department
What is roomtraq?