1. Plenary II - Annual Reports
Northwest Commission on Colleges and Universities
Accreditation Liaison Workshop
March 12, 2015

2. Presentation Outline Purpose of NWCCU Annual Report
Overview of information required
Specific sections of information
Electronic format – “Key Survey”
2015 Calendar for submission
Help desk
Questions

3. The Purpose of NWCCU Annual Reports
U. S. Department of Education (USDE) requires NWCCU to maintain accurate information and records on each member institution
Supports NWCCU standards and policies in areas where they overlap with the USDE regulations
Collegial relations require NWCCU awareness of the particulars of an institution’s history, present situation and future plans

4. Some Specific Information Monitored for the USDE:
Overall growth of institution
Growth of programs
Termination of programs and teach-out agreements
Headcount enrollment data
Student loan default rate
Additional locations
Distance education
Contractual Agreements

5. Basic institutional data used to maintain communication accuracy
President
Accreditation Liaison Officer
(please don’t wait until submitting an Annual Report – formal communication asap)
Name of institution and mailing address, telephone numbers, addresses

6. NWCCU Membership

7. Institution Type by State/International

8. Highest Degree Level Offered

9. Institution’s Articles of Incorporation or Bylaws
Any changes?
If yes, attach to 2015 Annual Report

10. Student Enrollment Data (All Locations)
Undergraduate
Graduate (if applicable)
Unclassified
Unduplicated Headcount
Full-Time Equivalent (FTE)

11. All Students: 1,198,570 Unduplicated Headcount and 912,770 FTE – all degree levels all members, not including our international members

12. All Faculty: 94,850 unduplicated headcount 60,636 FTE – all degree levels all members, not including our international members

13. Institutional Finances**
Expenses – use IPEDS data – used to calculate the institution’s NWCCU dues
Public versus Private Institution? Check one
Governmental Accounting Standards Board (GASB)
or Financial Accounting Standards Board (FASB)
GASB – Line #19 (cell 1) of IPEDS Part C Expenses and Other Deductions
FASB – Line #13 (cell 1) of IPEDS Part E Expenses by Functional and Natural Classification
**Exclude revenues and expenses for medical school and/or hospital budgets.

14. Institutional Finances**
Accumulated Deficit –
2011 was the “beginning of time;” this year (2015) will be collapsed with 2011, 2012, 2013, and 2014 ……
Attach IPEDS Financial Section to 2015 Annual Report
**Exclude revenues and expenses for medical school and/or hospital budgets.

15. Student Loan Default Rate and Federal Funding
Federal Guaranteed Student Loan Student Default Rate – final rate provided to your institution approximately September of every year.
2015 Annual Report will require Cohort fiscal year of 2012 ending September 30, 2013.
Does your institution use accreditation status to establish eligibility for federal funding?
yes or no

16. Certificate/Degree Information
Added and Terminated since 2014 Annual Report Submission
Certificate/Degree Level
Program Name
Discipline Area

17. Contractual Relationships with Non-Accredited Organizations
Certificate/Degree Level
Program(s)/Course(s) Name(s)
External Agency/Organization
Student Headcount

18. Substantive Changes Planned for 2015-2016*
Certificate/Degree level
Program Name
Discipline Area
* Not a substitute for a substantive change proposal

19. Domestic Certificates/Degree programs where 50% or more of credits are offered off-campus or through distance education [NOT correspondence]
50% or more of credits are offered in the United States at any off-campus location
(facilities needed to accommodate delivery of curriculum)
50% or more of credits are offered by distance education (online courses, interactive television, i.e., student and faculty are not physically present together)

20. For each category of off-site or distance education
Location – main campus, branch, satellites, additional location?
Physical street address
Certificate/Degree Program Name and Level
Discipline
Student Enrollment – Unduplicated Headcount
On-site staff; yes or no
Co-Sponsoring Organization

21. Sites outside the United States
Where academic credit is offered abroad with your institution’s name on the credit earned
Under your institution’s name or in cooperation with another institution (dual degree?)
Study abroad programs – vary? Or permanent?
Other Information needed: location, physical street address, certificate/degree name, discipline, student enrollment, on-site staff, co-sponsoring organization

22. Format – electronic data
Internet access on any computer
You can scroll up and down through typed data and review prior to submitting
Who typically tracks this data?
Anyone who deals with IPEDS - primarily your Registrar, Enrollment Services, Financial Services
And programmatic data –
VPs, Deans, Directors, Study Abroad, Online Services

23. Screenshot

24. Rollout schedule for 2015
March 27 – announcement to ALOs and Presidents
Mid-April – IPEDS deadline;
Keyholders – April 8th
Coordinators – April 22nd
June 1 – close 2015 Annual Report survey (first Monday in June)

25. Persons who may be able to help
Elsa Buckley – technology and user questions
Pamela Goad – content
Call us or !
Questions?