1. “ THE DIGITAL BOOKLET ”

2. SAVING DOCUMENTS (Backup copies)
¡ … Look how Brother Dominique works hard to copy our archives onto CD-Rom !

3. - Each team should have an external hard drive
Instructions:
- Each team should have an external hard drive
- A large team (E.g. At the Joseph Wresinski Center in Baillet) should have a server with a built-in backup system

4. THE FILE
SYSTEM

5. TO AVOID A CATASTROPHE
IN OUR FILE SYSTEM ...
…We have three rules:

6. 1. A MAXIMUM OF THREE SUB-LEVELS

7. 2. MAKE FOLDER AND DOCUMENT NAMES AS SHORT AS POSSIBLE
Name of document (21 characters):
FamillyOuting
Name of documents plus full pathway (55 characters):
Team\Projects-Families\FamilyDays\ FamillyOuting

8. 3. DO NOT MIX FOLDERS AND DOCUMENTS ON THE SAME LEVEL

9. TWO PIECES OF ADVICE :
Never give the same or similar name to two folders in the file system :
Avoid names that are too general such as :
ToFile, Waiting, VariousMeetings, Training or Research.

10. How to give a
SHORT NAME
to FOLDERS
and DOCUMENTS

11. E.g. Memory and History Project.odt
DO NOT USE!
1. SPACES
E.g. Memory and History Project.odt
2. SPECIAL CHARACTERS
# / * . )
3. CHARACTERS WITH ACCENTS
( ê ö é è à ñ ç… )

12. (Lower and upper case A – Z and 0 – 9)
WE CAN USE!
1. ALPHANUMERIC CHARACTERS
(Lower and upper case A – Z and 0 – 9)
E.g MemoryHistoryProject.odt
2. HYPHENS
(_ Underscore)
(- Hyphen)

13. THREE IMPORTANT RULES TO FOLLOW EVERYWHERE IN THE MOVEMENT
1. THE DATE
YEAR-MONTH- DATE-
(HYPHEN)
2. TO REFER TO A TIME PERIOD
2015_2017 (UNDERSCORE)
3. ABBREVIATIONS
Make a list of the abbreviations that are used

14. NEVER USE PIRATED SOFTWARE!
IT IS NOT ALLOWED!
ON MOVEMENT COMPUTERS

15. USE OPEN-SOURCE SOFTWARE!
These four are used in the Movement :
1. LIBREOFFICE
(Spreadsheets, Presentations, Text Documents)
2. FIREFOX
(Web Browser)
3. THUNDERBIRD
( )
4. UBUNTU
(Operating System - OS)

16. USE FUTURE-PROOF FORMATS
1. TEXT DOCUMENTS = .odt
2. SPREADSHEETS = .ods
We can also use .pdf (A1)

17. Joseph Wresinski Centre
Thanks
For more information :
Contact us at :
Joseph Wresinski Centre
Baillet-en-France
Janv 2017